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ExCEL After School Program Meeting - Updates, Public Profit Survey, Common Core Presentation

Join us for the ExCEL After School Program lead agency/site coordinator meeting on January 28, 2014. Get updates on program administration, hear about the roll out of the Public Profit survey, and attend a presentation on the Common Core. Breakout sessions will cover creative ways to solicit youth input, the Aim High Summer Program, and EMS Q&A. Don't forget to submit any staff changes and stay updated on upcoming events, deadlines, and initiatives.

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ExCEL After School Program Meeting - Updates, Public Profit Survey, Common Core Presentation

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  1. ExCEL After School ProgramLead Agency/Site Coordinator MeetingJanuary 28, 2014 • 10:00 –10:30 - ExCEL Admin & Program Updates • 10:30-11:15 - Public Profit – Survey Roll out • 11:15-12:15 – Common Core presentation • Breakout sessions: • 12:15-1:45 • Think Outside the Survey Box : • (Creative Ways to Solicit Youth Input) – Nia Room • Aim High Summer Program – Conference Room • Snack/EMS Q&A - Dance Studio B

  2. ExCEL Program & Admin Updates • Incident & Injury reports – please use the forms on the ExCEL website! http://www.healthiersf.org/ExCELafterschool/Resources/n-forms.php • Staff Changes – be sure to submit an updated: Criminal Background Check/Tuberculosis Clearance Written Certification Form & Contractors Disclosure Form (as needed). http://www.healthiersf.org/ExCELafterschool/Resources/n-forms.php • ELC upcoming events in March – March 6th, 14th and 20th • Summer program dates and hours • Deadlines! • First Source Hire Initiative • Stop, drop and dance!!! • Harvest of Month – Preparation for next month • Brain Break Activity…..

  3. Upcoming March ELC Events: Coffee Klatch (free coffee, pastries, and dialog) on the topic of Promoting Diversity, Access, Equity and Inclusion. Come to learn and share ideas for making our programs more inclusive to youth with special needs. Date:  Thursday, March 6 Time:  10am - 11:30am Location:  Aim High - 2030 Harrison Street (@ 17th) To Register:  http://elc-brown-bag-3-6-13.eventbrite.com (yes, it says "3-6-13", it's a typo) The San Francisco Summer Learning Conference A packed day of summer-themed workshops! Date:  Friday, March 14 Time:  8:30am - 2pm Location:  Unitarian Universalist Church - 1187 Franklin Street To Register:  http://2014-sf-summer-learning-conference.eventbrite.com

  4. Upcoming March ELC Events: Summer Quality Self Assessment Workshop If you haven't yet attended this workshop - do it!  Join us to learn about what's in the Summer QSA and how it can influence your summer program. Date:  Thursday, March 20 Time:  9am -1pm (includes breakfast AND lunch) Location:  Hayes Valley Playground (corner of Hayes and Buchanan) To Register: http://summer-qsa-3-20-14.eventbrite.com Save the Date:  Wednesday, April 16 - Workshop on Inclusion (Promoting Diversity, Access, Equity and Inclusion)

  5. Upcoming March ELC Events: Coaching, coaching, coaching!!!! It's AWESOME!   http://www.youtube.com/watch?v=aqGo5IM_g14&feature=youtu.be Take the LEAP - Sign up now and get started! http://sfelc.org/coaching/

  6. Deadlines, Deadlines, Deadlines….. Purchasing • March 3rd is the FINAL day to submit a SFUSD Budget Transfer (if you want to complete a budget transfer please send an email to Joyce (CheungJ1@sfusd.edu) and cc your District Coordinator) • March 21st is the FINAL day to submit ANY Principal Expenditure Requests to purchase supplies over $1,500. Submit to your DC. • March 24th is the FINAL day to submit ANY Principal Expenditure Requests purchase supplies less than $1,500. Submit to your DC

  7. Deadlines, Deadlines, Deadlines….. FINAL INVOICES •  May 19th is the FINAL day to submit budget revisions for invoices. • June 6th is the FINAL day to submit May invoices. • July 9th is the FINAL day for FY 12-13 invoices. Please do not submit multiple months of invoices in July.

  8. Deadlines, Deadlines, Deadlines….. Payroll for School Year AND Summer March 14th is the FINAL day to submit any changes to payroll (Extended Calendar Request (ECR) and RPF/SRPAs) for school year 2013-2014 March 14th is the FINAL day to submit ECRs for SFUSD certificated and/or classified staff for the summer (June and July 2014). Submit to Joyce ((CheungJ1@sfusd.edu) and cc your District Coordinator.

  9. Potential Summer Dates/Hours • Schools available: June 2nd-July 18th • Building Hours: 7:30am-4:30 pm • Program Hours: 8:00am-4:00pm • Any hours after 4:30 are charged as overtime (OT) custodial costs. • Programs that run after July 18th will be charged full rate for permit fees by Real Estate • FUPs are available online: http://www.sfusd.edu/en/doing-business-with-sfusd/using-or-renting-sfusd-facilities.html

  10. First Source Hire InitiativeAre you interested in joining?Contact mele NUMO: January

  11. Stop, Drop & DANCE flashmob style • WHAT: Stop, Drop & Dance Flashmob • WHY: To Celebrate International Dance Day To Promote Inclusion & Diversity To Participate a City-Wide After School Event To Have Fun! • WHEN: Tuesday, April 29- time TBD?

  12. HOM MARCH: Cabbage MARCH Recipes: Napa Cabbage Soup w/ Rye Croutons Crunchy Cabbage Salad Picked Vegetables Find them@ http://www.healthiersf.org/ExCELafterschool/Resources/n-nutritionPhysicalActivity.php

  13. Let’s Use Brain Breaks ExCEL BRAIN BREAKS are designed to help you make the most of your students’ energy, re-energizing and refocusing your students/class throughout after school time.

  14. ExCEL After School ProgramLead Agency/Site Coordinator MeetingJanuary 28, 2014 • 10:30-11:15 - Public Profit – Survey Roll out • 11:15-12:15 – Common Core presentation • Breakout sessions: • 12:15-1:45 • Think Outside the Survey Box : • (Creative Ways to Solicit Youth Input) – Nia Room • Aim High Summer Program – Conference Room • Snack/EMS Q&A - Dance Studio B

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