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MONITORING & EVALUATION SYSTEMS IN BHUTAN Jigmi Rinzin , MP

MONITORING & EVALUATION SYSTEMS IN BHUTAN Jigmi Rinzin , MP Chair of Natural Resources & Environment Committee National Council, Parliament of Bhutan, Thimphu. overview. Formulation of 5-Year Plans (5YP) Annual Work Planning & Budgeting (AWPB) Progress Monitoring Evaluation

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MONITORING & EVALUATION SYSTEMS IN BHUTAN Jigmi Rinzin , MP

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  1. MONITORING & EVALUATION SYSTEMS IN BHUTAN JigmiRinzin, MP Chair of Natural Resources & Environment Committee National Council, Parliament of Bhutan, Thimphu Panel in SLEvA conference, 25 July 2013

  2. overview • Formulation of 5-Year Plans (5YP) • Annual Work Planning & Budgeting (AWPB) • Progress Monitoring • Evaluation • Oversight Authorities and institutions for Check & balance • Present scenario Panel in SLEvA conference, 25 July 2013

  3. Long Term Development Goals –Maximization of GNH Development Planning and Monitoring Process Overview NKRA’s SKRA’s KPIs Key Interventions Government Issues Planning Guidelines Five Year planning Alignment to national priorities Ministries/Auto-Agencies/LGs prepare FYPs Annual Work Planning & Budgeting Alignment of AWPs and Budgets to FYP program outcomes Preparation/Implementation of Annual Work Plans based on the Approved FYP Plan Monitoring & progress Reporting Physical and Financial Progress Reporting Weekly/Quarterly/Bi-Annual/Annual Monitoring Panel in SLEvA conference, 25 July 2013

  4. Information Support Systems Planning and Implementation Stages IT System Used Five Year planning National Five Year Plan Annual Work Planning Annual Work Plans(AWPs) of Implementing Agencies Annual Budgeting Annual Budgets of Implementing Agencies based on the AWPs Plan Monitoring & progress Reporting Weekly/Quarterly/Bi-Annual/Annual Monitoring/MTR/TR Panel in SLEvA conference, 25 July 2013

  5. Integrated Planning, Budgeting and Expenditure System Workflow 3 Agencies input their approved FYP MYRB imports AWP from PLaMS 1 Agency Budget Officers prepare budget proposal based on the draft AWPs in PlaMS---Proposed 4 Agencies prepare their draft AWPs 2 7a Recommended Budgets get approved by MoF and Parliament---Approved Agencies implement approved AWP and Budget 5 6a Agencies update QPR( Physical) 9 PlaMS import Approved budget 8 6b PEMS import Approved/Revised Budget for release PlaMS import Expenditure Agencies account officers enter expenditure data 7b Panel in SLEvA conference, 25 July 2013

  6. Evaluation • National Monitoring & Evaluation System (NMES) Manual, 2006 • GNHC – central coordinating agency for evaluations • No institutionalized Evaluation systems • Evaluations taking place on case-by-case basis, • Evaluations conducted more on donor’s requirement Panel in SLEvA conference, 25 July 2013

  7. National Monitoring & Evaluation Systems Manual, 2006 • Definiti0n and purpose of evaluation • Types of Evaluations • Evaluation criteria • Key participants in Evaluation process • Evaluation Managers – National Level: GNHC, Agency Level: PPDs, District Level: DPOs • Reviews – MTR and TR • Evaluation Process Panel in SLEvA conference, 25 July 2013

  8. Present developments (Govt. intervention) • GNHC spearheading development of Evaluation Protocol and Guidelines (2nd Draft circulated) • This Protocol and Guidelines – elaboration of the 2006 NMES Manual, aims at institutionalizing evaluation system in Bhutan • To improve relevance of NMES Manual 2006 in the current context • Further, this Protocol and Guidelines shall also apply to evaluation of Policies as well Panel in SLEvA conference, 25 July 2013

  9. Latest developments (Public intervention) • Formation of Evaluation Association of Bhutan (EAB) – joint effort of GNHC and UNICEF-Bhutan Office • First meeting on 11 July 2013 • Around 30 members already …and increasing!! • Membership representative of wide spectrum of the society • 11 July Meeting: 5 working groups identified out of the existing members • Debate on Legal issues!! Panel in SLEvA conference, 25 July 2013

  10. Constitutional Organizations (Check & Balance Mechanism) • Supreme Audit Institution: • an independent Royal Audit Authority headed by the Auditor General (Article 25 of the Constitution) to audit and report on the economy, efficiency and effectiveness in the use of public resources • Audit Act of Bhutan 2006 • Performance Audit, • Compliance & Regularity Audit • Financial Audit, • Propriety Audit, and • Special Audit Panel in SLEvA conference, 25 July 2013

  11. Constitutional Organizations … • Anti-Corruption Commission: • An independent Commission headed by a Chairperson and comprising two members (Article 27 of the Constitution) to prevent and combat corruption • Anti-Corruption Act 2006, amended in 2011 Panel in SLEvA conference, 25 July 2013

  12. Constitutional Organizations… • Royal Civil Service Commission (Article 26 of the Constitution): • To promote an independent and apolitical civil service that will discharge its public duties in an efficient, transparent and accountable manner • Chairperson and four Commissioners • The Civil Service Act 2010 Panel in SLEvA conference, 25 July 2013

  13. Public Accounts Committee • Article 25.6 of the Constitution: A joint Parliamentary Standing five-member PAC to review and report on the Annual Audit Reports and other reports submitted by the Auditor General. • Bhutan: Bicameral Parliament - National Council (25 Members) and National Assembly (47 Members • National Council: apolitical House • National Assembly: Two parties’ representative • Supplementary Roles of other Parliamentary Committees - review on govt. performance Panel in SLEvA conference, 25 July 2013

  14. Freedom of press • Watchful media • Freedom of speech, opinion and expression (Article 7 of the Constitution) • Media Act 2006 • For a population of 700,000 people, there are dozen newspapers, four FM stations, one TV station, and many media agencies • Vibrant social media and numerous blogs Panel in SLEvA conference, 25 July 2013

  15. Emerging CSOs and NGOs • CSO Act 2007 • NGOs under the purview of CSO Act 2007. Panel in SLEvA conference, 25 July 2013

  16. Conclusion • Necessary framework and legal infrastructure in place, • Conceptualize the Evaluation processes • Transmit and disseminate skills and ideas of Evaluation • Institutionalize the evaluation system (through Policy Guidelines & Protocol) • Promote evaluation culture and networking • Materialize VFM of our development activities which are mostly donor-funded • Takeaways from the meeting back home. Panel in SLEvA conference, 25 July 2013

  17. Thank You and TASHI Delek! Panel in SLEvA conference, 25 July 2013

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