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Digital Asset Management Strategies at the National Library of Wales 18 th September 2007

Digital Asset Management Strategies at the National Library of Wales 18 th September 2007. Paul Bevan paul.bevan@llgc.org.uk Glen Robson glen.robson@llgc.org.uk. A ‘New System’ For NLW. Diverse Collections No Single Metadata Standard/Format Variance in the application of Standards

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Digital Asset Management Strategies at the National Library of Wales 18 th September 2007

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  1. Digital Asset Management Strategies at the National Library of Wales18th September 2007 Paul Bevan paul.bevan@llgc.org.uk Glen Robson glen.robson@llgc.org.uk

  2. A ‘New System’ For NLW • Diverse Collections • No Single Metadata Standard/Format • Variance in the application of Standards • Many Legacy Systems • Improved Efficiency • Increasing Digital Resources & Assets VTLS (Virtua & VITAL)

  3. Single Metadata Repository • Existing Data Formats Migrated to MARC21 • Integrated Information Management System controls accession, circulation, statistics, preservation, etc. • Facilitates: • Combined (& Efficient) Workflows • Reduced Support Requirements • Single Point of Access…

  4. Single Point of Access • Why? • Varied Collections • Compartmentalised Users • Why Not? • Information Overload • Data Specific Functionality • Solution: Many & One

  5. Everything

  6. or Just Electronic Resources…

  7. or Family History…

  8. Multiple Resource Providers • Single Point of Access, Single Metadata Repository, Single Catalogue. • Resources from many back-end systems: • Subscribed Electronic Resources • Free Online Resources • Digitised/Digital Resources (VITAL) • Stacks (Virtua)

  9. Full Skin eResources Family History Catalogue VITAL Subscribed Resources DOMS ATHENS Search Engines OAI-PMH Digital Exhibitions Legal Deposit Interface? IngentaConnect (etc) APIs

  10. DOMS & DAMS • VITAL Digital Asset Management System to support the library‘s own digitised material as well as born-digital material held by the library. Examples: Digitised Images, Welsh Journals Online, Digital Audio/Video, Born-Digital Deposits, Websites Archived with Permissions. • DOMS Digital Object Management System to support the legal deposit material held by the BL & NLW. Example: eJournals accessioned via Legal Deposit

  11. VITAL Disseminators OAIS MARC MARC Virtua METS METS METS Digital Archive METS

  12. VITAL / Fedora • Fedora Open Source • Vital commercial package built on Fedora Fedora Vital Access Portal Vital Batch Tool Vital Client

  13. Fedora Features • Free open source • Active Community • Flexible, Extensible • Store whatever you want • Express relationships • Rights management • Supports Digital Preservation • Content versioning • Checksum storage • Behaviours • Open architecture • Persistent identifiers • Supports Resource discovery • Web Services • Comprehensive Search engine

  14. Behaviour Word 2 PDF Behaviour Generate DIP Access Fedora Object METS DC (OAI-PMH) RELS-EXT (Relationships) Word Document Word 2 HTML Behaviour Generate DIP Access Word 2 TEXT Behaviour Generate DIP Preservation Word 2 Page Image Behaviour Generate DIP Preservation

  15. Future of Fedora • Move to fedora-commons a non-profit organization • $4.9 million from the Gordon and Betty Moore Foundation

  16. VITAL • Fedora not complete out the box • Vital gives us: • Enterprise Support • Mirroring system • Failover • Handles (persistent identifiers) • Integration with catalogue

  17. Future of VITAL • Increased Access Management - users & groups • Consortial Architecture • Batch tool GUI • Updated User Interface (inc User-Interactivity)

  18. NLW additions to Fedora • Discussions on Meta data formats • METS, PREMIS and Dublin Core • Ingest program • MARC to METS • METS ingest program • Management functions • Checksum checker • Dissemination programs • Integration • Direct access

  19. Virtua / Vital Integration • Primary access through catalogue • Less confusion for the user • Retain existing skills • Initially DAMS will hold digitisation images so catalogue record already exists • Meta data split: Catalogue MARC Records Descriptive Records 856 Link to DAMS DAMS METS Records Technical Meta data Technical Preservation Meta data Rights

  20. Authentication • Data held on catalogue • Reader Username + Password • IP address • Authentication happens on DAMS • XACML

  21. Integration

  22. Direct Access • Through Handle: • http://hdl.handle.net/10107/1-11 Institution Identifier Object Unique Identifier

  23. System Architecture

  24. Rights • METS Rights - Policy • Fedora XACML - Enactment • Examples: • Repository wide rights • High quality images only for staff • Object specific rights • Embargoes • Internal only • Registered uses only

  25. Progress to date • Ingest programs created • Meta data formats decided • VITAL Installed • Mirroring setup • First collection in VITAL • John Thomas • Next steps: • Test failover and backup • Ingest more collections • Update catalogue records so they point to handles. • Acceptance testing – January - March 2008

  26. Future • Off air recording • Digital Archives • Digitisation workflow • Digitisation Projects • Welsh Journals on-line • Wills • 1,000,000 images • Rights

  27. E-Thesis / Repository Bridge • An example of how NLW has shared Meta data • JISC funded project • Transfer Electronic Thesis • From Aberystwyth and Swansea University • To the NLW • Then from the NLW to ETHOS • Used OAI-PMH

  28. Metadata/Data Exchange • Part of Library Business • Provide MARC records: • Collective Cataloguing • OCLC • CURL • Etc • Digital Object Metadata • ETHOS • Virtual Digital Archives • DOMS

  29. NLW-DOMS Interaction • Key focus for NLW work • Exchange of Metadata between DOMS/BL ILS and NLW ILS • Tagging of DOMS & NLW Records • Appropriate workflow interaction • Resource Discovery & Access

  30. Shared Responsibility DOMS Components Repository (Storage)(BL) 3rd Node installed at NLW Accession & Ingest (BL with NLW contributions) NLW & BL Discussing Interaction Use Cases Digital Preservation (Joint) Sharing of Preservation Plans, preparation for future discussions. Metadata Definition (Joint) Terms of reference for MD subgroup agreed, discussions to begin shortly.

  31. Shared Responsibility DOMS Components (cont.) Digital Policy Management (BL with NLW contributions) Resource Discovery(BL with NLW contributions) NLW in contact with BL representatives, due to meet soon. Management Information (Joint) Technical Operations (Joint) NLW Staff given familiarisation training by BL

  32. DOMS Timeline

  33. Looking Forward • Future Digital Landscape • Electronic Legal Deposit • Non-Legal Deposit Objects • Existing Assets within the collections • Library Digitisation Programmes • Core Library Business Needs

  34. Looking Forward • Future Methods of Access • iPortal/Catalogue provides current ‘best-fit’ for user needs • Thematic Websites • Interactive User Experiences • Cross-Searching of Electronic Resources • Full Text • Open data (repurposing)

  35. Looking Forward • Collaboration • Wales CyMAL, NMW WHELF, WERIM • UK FEDORA UK & Ireland User Group, Oxford University, BL, NLS, UKWAC, PARADIGM/CAIRO Project • Internationally Framework 7 Funded EU FEDORA Community, CERL, National Library of Singapore, Australian Research Repositories Online to the World (ARROW), FEDORA & VITAL User Groups

  36. Looking Forward • Communication • Promotion • Public Project Wiki: dev.llgc.org.uk • Library Strategic Review

  37. Questions Paul Bevan – paul.bevan@llgc.org.uk Glen Robson – glen.robson@llgc.org.uk

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