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Presentation to Departmental Administrators

Stay informed about the latest System-in-Process (SiP) and MyView developments, benefits, timeline, and support options for department administrators. Enhance efficiency and transparency in HR operations. Presented by Niyi Akinmutande, Assistant Director of HR Operations and Information.

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Presentation to Departmental Administrators

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  1. Presentation to Departmental Administrators Update on SiP Update on MyView Niyi Akinmutande Assistant Director HR Operations and Information 28 June 2006

  2. Thank you to the Departmental Administration Community For the ongoing and highly constructive feedback Joint working in partnership on the SiP and MyView projects and the subsequent role outs

  3. 15/11/2002 DA Meeting Vision for a new HR Information System Business at the Speed of Thought Joint Working in Partnership Remember

  4. SiP is an electronic workflow tool that allows departments to submit the following forms to Finance and Human Resources Appointment Forms Change to Appointment Forms One-Off Payments Leavers Notifications (inclusive of retirement forms)

  5. reduction in cycle times for processing appointments and changes eliminating weaknesses associated with paper forms (e.g. delays in post; forms going missing; need to copy forms) incorporating validation at the point of submission and reducing incidents of incomplete data making the progress of requests transparent to user departments automating the tracking of requests and production of corporate and departmental management information Expected Benefits

  6. 10 Dec 2005 - First announcement to DAs 19 Dec 2005 - Request for details 16 Feb 2005 – Briefing Schedule Deadline for withdrawal of paper forms May 2006 31 May 2006 midnight paper forms withdrawn SiP Time Line

  7. 34 Briefings = 85 hours 256 Attendees of whom 252 attended the whole session = 640 person hours of briefings about SiP +4

  8. 27 May 2006 - SiP version 3.0 released password change every 150 days new saved status ("Save (tbs)" -- To Be Submitted) forms visible to managers and DAs higher up the hierarchy Improved cost code validation forms can be copied to make templates HELPDESK (hr_helpdesk@adm.ucl.ac.uk) and or by phone (ext 09775)

  9. MyView – Staff Self Service View and edit your personal details home address / contact details, bank details and emergency contact details View your payslips and P60s online See a history of your appraisals and probations View current appointment and appointment history Leave requests on-line View training record on line Book training courses on line

  10. My View – Manager Self Service Workflow for leave authorisation Staff holiday planner Suite of establishment control reports which will replace DeMiSt

  11. Details of MyView take up across UCL

  12. Questions

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