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IN-SERVICE

GRANT ONSITE TRAINING. IN-SERVICE. Instructor - Spencer Moore Division Director, Planning & Programs. Why Do We Need To Conduct On-sites?. Outside of initial grant training, on-sites are a means of addressing state and federal grant policies and training issues.

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IN-SERVICE

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  1. GRANT ONSITE TRAINING IN-SERVICE Instructor - Spencer Moore Division Director, Planning & Programs

  2. Why Do We Need To Conduct On-sites? • Outside of initial grant training, on-sites are a means of addressing state and federal grant policies and training issues. • On-sites establish a “partnership” mentality with the grantee. • “Quick” and “Frequent” on-sites creates more accountability, and ultimately this leads to better project management by the grantee. • Federal requirement

  3. GOHS ON-SITE POLICY GOHS Planners MUST conduct a minimum of one on-site visit per year with grantees receiving more than $25,000 in grant funds.

  4. GOHS ON-SITE POLICY • Grants up to 24, 999.00, 50% must have an onsite • GOHS will conduct desktop reviews of all grantees as a means ensuring compliance with state and federal regulations

  5. TROUBLE SIGNS Grantee fails to submit claims and reports on time. Grantee systematically submits incorrect claims. Grantee submits questionable invoices or back up documentation. Grantee fails to comply with any verbal or written instructions by the planner. Project Director is not the actual person completing claims and paperwork. Any changes in project personnel When Should an On-Site Be Conducted?

  6. ROUTINE Grantee has a kick-off event. Grantee has a special event or special meeting. When Should an On-Site Be Conducted?

  7. Phone call followed up with formal letter. A Formal E-mail Note: “Actual written documentation” How Do I Initiate An On-Site?

  8. Completing The On-Site Form All On-sites will be completed electronically in the GOHS grants management system:

  9. Completing The On-Site Form • All On-site reviews will be documented in writing, using the same GOHS form 2023RR found in eGOHS. • After conducting the on-site review, the form should be completed within 3-days and forwarded to the Division Director who will approve and forward to Deputy Director for final approval (all electronically).

  10. Completing The On-Site Form • Planners should include all recommendations within eGOHS to be sent back to each grantee noting successes and/or improvements. • If major improvements (non-compliance findings) are needed, this will be done in writing under the signature of the Division Director.

  11. All Grants Will Be Reviewed Mid-Year Review Form Available on: Questions

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