1 / 15

Kate Jones, Government Recordkeeping Programme, Archives New Zealand

Exposure Draft Standards for the Creation and Maintenance of Records and Recordkeeping Metadata. Kate Jones, Government Recordkeeping Programme, Archives New Zealand. Overview. Legal Requirements Create and Maintain Standard Recordkeeping Metadata Standard Next Steps. Legal requirements.

powa
Download Presentation

Kate Jones, Government Recordkeeping Programme, Archives New Zealand

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Christchurch 23/11/2007 Exposure Draft Standards for the Creation and Maintenance of Records and Recordkeeping Metadata Kate Jones, Government Recordkeeping Programme, Archives New Zealand

  2. Christchurch 23/11/2007 Overview • Legal Requirements • Create and Maintain Standard • Recordkeeping Metadata Standard • Next Steps

  3. Christchurch 23/11/2007 Legal requirements • Public Records Act s17 • ‘Every public office and local authority must create and maintain full and accurate records of its affairs’ • ‘Every public office must maintain in an accessible form, so as to be able to be used for subsequent reference, all public records that are in its control’ • ‘Every local authority must maintain in an accessible form, so as to be able to be used for subsequent reference, all protected records that are in its control’

  4. Christchurch 23/11/2007 Create and Maintain Standard • Sets framework for creation and maintenance of records in accordance with normal, prudent business practice • Establishes principles and requirements for making and managing complete and accurate records • Defines ‘normal, prudent business practice’

  5. Christchurch 23/11/2007 Create and Maintain Standard Principles • 4 principles, 21 requirements: • Recordkeeping must be planned • Full and accurate records of business activity must be made • Records must provide reliable evidence of business practice • Records must be managed systematically

  6. Christchurch 23/11/2007 Create and Maintain Standard • Status: Mandatory standard • Application: all public offices and local authorities • Scope: all records • Comment on exposure draft due by 25 January 2008

  7. Christchurch 23/11/2007 Where can I get a copy? Create and Maintain Standard: http://www.archives.govt.nz/continuum/currentprojects/createmaintainstandard.php Contact: Project Manager Stephen Clarke stephen.clarke@archives.govt.nz Phone: 04 499 5595

  8. Christchurch 23/11/2007 Recordkeeping Metadata Standard • What is recordkeeping metadata? Data that enables the creation, management and use of records through time. Recordkeeping metadata can be used to identify, authenticate and contextualise records and the people, processes and systems that create, manage and use them. (ANZ, ERKSS)

  9. Christchurch 23/11/2007 Recordkeeping Metadata Standard • Establishes framework RK metadata • Establishes principles and requirements for creating, maintaining and managing RK metadata • Establishes set of RK metadata elements suitable for application in any electronic environment

  10. Christchurch 23/11/2007 Recordkeeping Metadata Standard Principles • 4 principles, 15 requirements: • Recordkeeping metadata management framework • Recordkeeping metadata creation • Recordkeeping metadata maintenance • Recordkeeping metadata disposal

  11. Christchurch 23/11/2007 Recordkeeping Metadata Standard • Status: Mandatory standard • Application: all public offices and local authorities (excludes schools) • Scope: electronic records • Comment on exposure draft due by 25 January 2008

  12. Christchurch 23/11/2007 Supporting Documents • Technical Specifications Exposure Draft • High-level recordkeeping metadata schema • NZ specific encoding schemes • Non-mandatory • Based on National Archives of Australia’s Metadata Standard • Guide to Implementing RK Metadata in EDRMS (forthcoming)

  13. Christchurch 23/11/2007 Where can I get a copy? Recordkeeping Metadata Standard: http://www.archives.govt.nz/continuum/currentprojects/metadatastandard.php Contact: Project Manager Kate Jones kate.jones@archives.govt.nz Phone: 04 894 6002

  14. Christchurch 23/11/2007 Next steps • Consultation period November/December 2007 • Consideration of feedback February 2008 • Summary of submissions and decisions will be available February/March 2008 • Standards re-drafted March 2008 • Final published standards and supporting products by 30 June 2008

  15. Christchurch 23/11/2007 Your feedback is very welcome! • Further details available from: • Government Recordkeeping Programme, Archives New Zealand • Phone: 04 4995595 • Email: rkadvice@archives.govt.nz • Website: http://www.archives.govt.nz/

More Related