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Alma System Integration at the University of Salford

Alma System Integration at the University of Salford. A Challenge and Opportunity. Angela Walker Digital Library Manager. University of Salford Library. 3 libraries 600,000 books 400,000 e-books 100 members of staff Open 24 hours a day, everyday Talis LMS since 1996.

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Alma System Integration at the University of Salford

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  1. Alma System Integration at the University of Salford A Challenge and Opportunity Angela Walker Digital Library Manager

  2. University ofSalford Library • 3 libraries • 600,000 books • 400,000 e-books • 100 members of staff • Open 24 hours a day, everyday • Talis LMS since 1996

  3. Opportunities and Challenges Opportunity to review integrations Improve processes Identify new integrations Integrations with existing supplier already established Many systems being integrated simultaneously Supplier involvement – acting as ‘Go Between’ Integration with a cloud system Moving to a new supplier with different ways of integrating Staff expectations Test Environment

  4. Sandbox • Sandbox contains test data and configurations • Data reset periodically • Previously had a test server that had our data and configurations. • Ability to test against our data • Integration testing impossible for us on the sandbox

  5. Sandbox • Test on live environment • Unable to roll back due to affect on other institutions • Purchased premium sandbox

  6. EDI Integrations Finance RFID Alma Online Payment Printing SIS Primo/PDS LDAP LMS/ Banner OALA

  7. EDI • Two Main Suppliers • Suppliers key in the development and testing • Library much more involved in EDI configuration and set up

  8. EDI • Delivery and Collection of files: • FTP server • Previously collected files from root • Invoices require dedicated directory • New order and Update order profiles • Physical and electronic profiles • Each requires a dedicated directory or naming pattern

  9. File Structure • Local 948 and 949 marc fields used to import item details • Understanding the profiles and which fields provide the link: • Vendor reference number • Purchase Order number • Premium Sandbox

  10. RFID • 100% self service • Issues • Returns • Renewals • Payments • 24 hours a day, 7 days a week, 365 days a year • 9 kiosks and a 5 bin sorter • Only UK Alma customer using Bibliotheca

  11. SIP 2 and the Cloud • Internal server with Stunnel software • Profiles for each site and sorter • Static IPs

  12. Offline Functionality • At time of going live unable to transfer offline transactions • Offline files transferred through Alma interface • Supplier had to rewrite software so offline format was compatible

  13. LDAP • Staff authentication previously managed within LMS • University policy to use LDAP • If staff member leaves access disabled • One username and password • Security of opening LDAP to cloud

  14. Student Information System • External Users added to University Systems • Added to Alma via API • Authentication managed by LDAP • Access to Primo • Updates to Alma in Real Time • Internal data issues

  15. Primo & PDS • Work carried out by ExLibris • Real Time Availability • Must log in to see loan periods

  16. Primo Authentication • Users logged in to old catalogue with barcode number • All users able to log in using network username and password

  17. Printing • Printing direct to E-mail • Surprises when printing went live

  18. Future • Alma / Banner Interface • Finance system: Agresso • Online payments • OALA

  19. Thank you

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