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Using Technology to Work More Efficiently

Using Technology to Work More Efficiently. If I knew then what I know now . . . NYS SPDG. Our money is invested in people (Project staff and districts) We wanted a collaborative project but struggled with supporting travel or even video bridging to bring people together

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Using Technology to Work More Efficiently

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  1. Using Technology to Work More Efficiently If I knew then what I know now . . .

  2. NYS SPDG • Our money is invested in people (Project staff and districts) • We wanted a collaborative project but struggled with supporting travel or even video bridging to bring people together • Phone conferences and email just don’t cut it for significant, synergistic planning • We soldiered on, but our product could have been better

  3. Logic models • LM can and should be the roadmap • If created by evaluators and Project Director without input from potential beneficiaries, there’s a lack of reality to the logic! • Collaboration at this point, BEFORE major Project design elements are created, can save much angst

  4. Technology marches on • New and free or low-cost technology • Even in three years, options for video conferences without expensive bridges have proliferated • Options like DimDim offer video/audio conferencing with desktop sharing, whiteboards and chat pods • Document creation and editing using a wiki avoids overlapping/conflicting edits and keeps documents dynamic

  5. Using a techie cache • Wikis are great places to keep it all together • Build a wiki with places for data, resources, documents in progress • Invite key people to participate • Use wiki preferences to open only relevant sections to different stakeholders • No one can use the excuse of “I don’t have the most current version . . .”

  6. Keeping it all together • Consider a project organizer application • Everything in one place, everyone’s agreed upon actions in one place • Easy to set and send reminders • The application, and not you, does the nagging • Can interface with other applications • Basecamp is one such application that also provides whiteboard (and chatpod functions for • an additional fee)

  7. Nothing’s perfect . . . • Are there potential issues? Sure . . . • Not everyone comes trippingly to technology; be ready to create “wiki for dummies” documentation and do some hand-holding • Be certain to pick applications that do not have banner ads or other security issues; Wikispaces and DimDim both seem pretty acceptable to sensitive servers • Make accommodations – not just for people with physical disabilities, but for those who just will not use technology. Pair them with a techie, perhaps

  8. Resources • DimDim http://my.dimdim.com • Free for limited service, or $200/year with bells and whistles • Does require participant call in, no 800 # • Wikispaces http://www.wikispaces.com • Free for limited service, $50/year some bells and whistles, $200/year full ride • Basecamp http://basecamphq.com/ • Free for limited service, from $24/mo for more features

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