Reminders and Updates

1. Reminders and Updates PPMS USER GROUP October 26, 2012 Rita Lauzon

2. Topics • PPMS Scheduling Calendar • Common Tables • Deduction Codes • Health Savings Accounts • CEIS • IPEDS • W-2’s

3. PPMS Schedule Calendar • From OFM • Official state pay dates • AFRS/CAFR schedule for FMS • In order items should be scheduled • Enter live, then review • Not final until we send memo • Web site: http://apps.sbctc.edu/webcalendar/Default.asp

4. Common Tables • Monitor information from Vendors • We add system-wide deductions • If reporting is required, we write process • After entering, we test implementation • Implementation date is on calendar • Send implementation memo/post notes

5. Deduction Codes • Don’t add new unique deductions for common vendors • HCA • DRS • TIAA-CREF • Causes problems with transmittals

6. Health Savings Accounts • Health Equity will not process negatives • Negatives are excluded from transmittal • Do not process net negatives. HSA has manual process. • Call SBCTC-ITD if process negative with zero or positive net

7. CEIS • New version • Integrated to windows environment • New login through Account Management • Contact account manager • Current version remains temporarily

8. IPEDS • Major changes this year • Standard Occupational Categories • Credit, non-credit and combo for faculty • Report salaries for all employees • Due to IPEDS in April

9. W-2’s • Changes this year • Required to add employer cost for medical • Getting file from HCA • Need to crosswalk • Disperse to colleges • Adding employee cost for medical • Final January 17th

10. Support • When problems, send information • Employee(s) name • Reports • Contact Customer Support Line • support@sbctc.edu • 425-803-9721

11. Questions?