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SPLIT SECOND 101 – Data Management of an Event

Learn about the data management process for preparing an event, including software installation, loading points lists, and creating races.

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SPLIT SECOND 101 – Data Management of an Event

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  1. SPLIT SECOND 101 – Data Management of an Event Prepared for use in conjunction with: USSA’s Data Management Study Guide

  2. http://ussa.org/global/ussa-race-and-event-scoring-software RACE RESULT SOFTWARE Click on www.splitsecond.com on the above USSA website page or go to actual Split Second website

  3. CHOICE OF SOFTWARE There are several vendors who provide software capable of producing documents and results in the formats required by USSA and FIS In order to prepare this presentation, it was necessary to select one: NATIONAL/FIS Software (Split Second)

  4. SELECT LINK ON USSA WEBSITE Begin download or… National/FIS Software can be used for Alpine, Snowboard, Cross Country, Masters & Freestyle events and is the focus of this presentation. Ski-Club Unleashed!offers result processing for duals, etc., and is not addressed in this presentation.

  5. SELECT LINK ON USSA WEBSITE Select “Software” and proceed to Information & Download page

  6. INFORMATION & DOWNLOAD PAGE Begin download

  7. SOFTWARE INSTALLATION Depending on your storage location for downloaded files, you will find this executable file in one of these formats: Click on it to begin installation. Select “Next” & Begin Installation

  8. READ & ACCEPT: Select “NEXT”

  9. VERIFY STORAGE LOCATION: Select “NEXT”

  10. INSTALL SOFTWARE: Select “START”

  11. CONTINUE: Select “YES”

  12. KEY REQUIRED? Make your choice Key is required for computers linked to external timing device(s). If you are only preparing race files and printing documents, you do not have to install the key driver. (Key requires payment of a fee.)

  13. IF “YES” is SELECTED You must then select either: “Yes” or “No”

  14. IF “NO” is SELECTED

  15. ALL DONE: Select “EXIT”

  16. ICON ON YOUR DESKTOP(Shortcut) NATIONAL FIS Click icon to start the software.

  17. OPENING SCREEN Notice year: 2014/15 will be required for current season. Notice Version #, Revision # and creation date.

  18. Welcome to 2014-2015 Verify your selections Select “OK”

  19. Welcome to 2014-2015 Confirmation your selections have been completed

  20. CHANGE NOTICES This is the screen you will see if you already have Split Second installed and open the software prior to a new season. This screen will also be used during the season to notify users of version updates. If a new version is available, changes will be listed and user will be given option to either accept or reject the download.

  21. SOFTWARE Notice actual location of software and related files.

  22. CONTENTS OF SOFTWARE Notice location of “working files”…it is different than that of the software. We auto-deleted “officials” Drop Down boxes on installation. It is recommended that this and other Drop Down Box(es) be deleted on a regular basis.

  23. DEFAULTS: HEADER Header data in the Defaults will be used to create ALL your races.When keying in data, remember to use “TAB” key (not “ENTER” key) to exit data fields.

  24. DEFAULTS: FACTORS/LISTS Verify your defaults, e.g. Factors/Max Seed Points at the beginning of every season. Category adders may change; Points Lists will change.

  25. LOADING POINTS LISTS Using the “default” page to load Points Lists. (Must be online to use this option!)

  26. ONLINE OPTION Software actually connects to USSA ftp site for retrieval and loading.

  27. MAKE YOUR SELECTION(S) (No lists loaded) Make your selection (multiple selections possible). by clicking the box next to the appropriate list and select “OK” to continue.

  28. YOU ARE INFORMED OF PROGRESS Select “OK” & continue.

  29. MAKE YOUR SELECTION(S) (Available lists loaded) “HAVE IT” indicates what lists are already loaded! Select “Cancel” to continue.

  30. SELECT THE LISTS YOU NEED Category Adder is required only for FIS events. Adders are listed on cover page of each FIS List. Use the dropdown menu & select the lists you want to use: NLM = National Men; FLM = FIS Men; NLO = USSA member Officials

  31. CONTENTS OF POINTS LIST PORTION OF SOFTWARE Working Files – Points List: If you have to reload a list, delete all copies: M / W / Compressed (zipped) Folder.

  32. DM & TC: Software & Points • All computers involved in the timing/scoring/documentation of an event should be running the same software version • All computers involved in the timing/scoring/documentation of an event must have current Points Lists loaded because transferred race files only contain keyed data; they do not contain accessible copies of the Points Lists. Identical data access is required if timing personnel have to make a change in the race file: e.g. insert a competitor, change an official.

  33. DEFAULTS: OFFICIALS Use this page only if you will be using the same officials for all your events.

  34. CREATE YOUR RACE Select “New Race” Name Your Race. Use a name that is easily identifiable, e.g. MSL 01Dec. Notice “NatFIS” extension

  35. HEADER PAGE: USSA EVENT Name of race as noted on USSA website State, Division, Club, Ski Area, Timing…if not defaulted. Select USSA Race Level:  = Scored  = Non-Scored Course Name & Homologation No. as listed on Homologation Report. Start & Finish Elevations as verified by the TD. USSA Code is an alpha+4-digit number assigned by USSA for all USSA events. Use this page to insert any data not carried over from defaults: Discipline, Event, Race Level, Date, etc.

  36. HEADER PAGE: FIS EVENT FIS events use name of race listed on FIS website even if different from USSA’s listing. Select FIS Race Level: “FIS” is basic; scroll down for additional options some of which are shown in next slide FIS Code (codex) is a 4-digit number assigned by FIS. Verify this number against FIS website NOT USSA website! Note additional requirements for a FIS event.

  37. OTHER FIS EVENT OPTIONS Note the many “Race Level” options available for FIS events!

  38. # in Top Seed & # Qualify 2nd Run 1.) 2.) 1.) Data in this box tells the software how many racers are in the first/top seed (lowest point holders) of a scored event and determines how many will be sorted in a computer-assisted Draw. 15 is the default; may be reduced by Jury decision. 2.)Data in this box limits the number of allowed starters in 2nd Run; “DNQ” is assigned to all other competitors. Only applicable for USSA Collegiate and FIS events; notification rules apply.

  39. 15 or 30: JURY MAY CHANGE # This box tells the software how many racers will be reversed in the second run of a scored event. 30 is the default; Jury decision to change to 15 must be announced 1 hour prior to start of event!

  40. TIMING: EQUIPMENT or TIMING COMPANY NAME Select equipment being used or key in name of timing company.

  41. HEADER INFO COMPLETE This is a completed header for a Men’s event. Click on “Alpine Slalom Men” to change race gender & key in required data for your Ladies’ event.

  42. OTHER CHANGE GENDER OPTIONS In addition to clicking on the event description/competitor count at bottom of screen, you can also change to an alternate gender by: • Keying “CTRL + S”, or • Selecting “FILE” / “Change Sex” Any of these options allows you to establish one file for both genders and quickly move between the two.

  43. CREATE A RACER DATABASE You would normally use entry forms to key in competitors’ names: • Individual card • Team Entry • FIS Entry (FIS events only) • Events that choose to use online race registration systems will receive a race file for downloading into your software. Regardless of entry system used, YOU MUST VERIFY ALL COMPETITOR DATA AGAINST THE ORIGINAL SOURCE!

  44. VERIFY YOUR POINTS LISTS DEFAULTS Correction value is gender & event specific & is required only for FIS events. Prior to inserting (keying in) your competitors, verify that you are using the correct Points Lists: Select “Competitors” & then select “Factors/Lists”

  45. COMPETITORS’ ENTRIES • Entries in a non-FIS event are made by: - Individuals using USSA Entry Cards - Teams using Team Entry Form - On-line Race Registration Systems • Entries in a FIS event are made by: - Teams (Nations) using FIS Entry Form - On-line Race Registration Systems* *(FIS Entry Form still required)

  46. ONLINE RACE REGISTRATION SYSTEMS If an ROC chooses to use an Online Race Registration System, a file either in TXT or CSV format will be provided. After importing the file into the computer, the DM/RA: • will be responsible for verifying competitors’ data • will be responsible for updating points, if required • may have to combine data from individual files in order to create one “Competition Database”

  47. IMPORTING A RACE REGISTRATION FILE Select IMPORT

  48. MAKE A SELECTION Choose your source: Comma, Tab or USSA file. When you make your selection, you will be allowed to select file and download as required.

  49. CREATE YOUR DM RACE FILE If you have correctly installed and selected a Points List, you are now able to create a race file that you can use for the rest of this clinic. INSERT AT LEAST 35 RACERS (Your Choice)

  50. COMPETITOR INSERT 1.) 2.) 1.) Select “Competitors” & then 2.) Select “Insert”

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