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VA/DoD Joint Venture between Tripler Army Medical Center and VA Pacific Island Health Care System “ Caring and Working T

VA/DoD Joint Venture between Tripler Army Medical Center and VA Pacific Island Health Care System “ Caring and Working Together ”. Free-Standing 5-Level Parking Facility 1997. Matsunaga Ambulatory Care Center 2000. 1988 TAMC Upgrade & Addition. VA Medical & Regional Office Center 1999.

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VA/DoD Joint Venture between Tripler Army Medical Center and VA Pacific Island Health Care System “ Caring and Working T

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  1. VA/DoD Joint Venture between Tripler Army Medical Center and VA Pacific Island Health Care System “Caring and Working Together”

  2. Free-Standing5-Level Parking Facility 1997 Matsunaga Ambulatory Care Center 2000 1988 TAMC Upgrade & Addition VA Medical & Regional Office Center 1999 60-Bed Center for Aging 1997 DoD/VA Joint Venture History • 1991 - Undersecretary of the Army and Deputy Secretary of Veterans Affairs approve the Joint Venture for Hawaii • 1993 – Established Tripler ward staffed by VA primarily for VA patients (Ward 3B2)

  3. DoD/VA Joint VentureMission, Vision & Committees Mission statement “Caring and Working Together…Pacific Regional Medical Command and the VA Pacific are committed to providing our beneficiaries the finest health care in the Pacific.” Vision statement “To be the model DoD/VA integrated comprehensive health care system in the 21st Century.” $17.51M * As developed at the September 6, 2002 Joint Strategic Planning Conference

  4. DoD/VA Joint VentureJoint Venture Governance Structure • Executive Management Team (meets quarterly or as required) • Charter • provide strategic directions for the Joint Venture • serve as a forum to provide updates to the TAMC Cdr and VAPIHCS Director from subordinate committees on an as needed basis, final level for dispute resolution prior to elevating issues to the regional level • Strategic Planning (as required) • Joint Venture Steering Group (meets monthly) • Charter • provide operational directions for subcommittees and staff • serve as forum to provide updates fro subordinate committees • on an as needed basis, interim level for dispute resolution prior to elevating issues to the EMT • Subordinate Groups (meet bi-monthly/weekly) • Joint Business Working Group (JBWG) (reimbursement) • JV Demo Site Group (execution of the business plan) • Joint Referral Group (authorization & referral) • Charter • identification & evaluation of processes related to their particular areas of emphasis • provide feedback and input into the JVSG • development of metrics

  5. DoD/VA Joint VentureIntent of the Pacific Joint Venture • Designated in July 1991 as a Joint Venture • Benefits of this designation: • Support for the TAMC Graduate Medical Education Program • Support to veterans for inpatient acute care, outpatient medical specialty care and ancillary services • Cost avoidance for a separate VA inpatient facility • Amount reimbursed to DoD is less than VA reasonable costs paid to civilian entities • Supports the Presidential Management Agenda initiative on VA/DoD Sharing, the Presidential Task Force recommendations, and the VA/DoD Joint Strategic Plan

  6. DoD/VA Joint VentureJoint Venture Agreement • Initial agreement signed in March 1992 • Relationship with VA has continued to evolve • Current Joint Venture agreement, signed in December 2002, consists of a master sharing agreement with 27 separate annexes and reimbursement methodology • Current agreement will continue through December 2007 VA agreement revised to reflect additional support; Master Sharing Agreement, plus 27 annexes and reimbursement methodology developed; development of joint strategic goals; demo project; incentive fund proposals VA agreement evolved IP support through TAMC; new OP clinic built and admin svcs housed in E-Wing; workload at TAMC increased; major shift from Space Available care to staff increases to support add’l wkld VA agreement to house inpatient svcs in E-Wing; changed to form JV 1992 2000 2002

  7. Clinical Services including inpatient medical, surgical and psychiatry and outpatient specialty clinic services Neuropsychology testing Ancillary support (laboratory (including autopsy & morgue), pharmacy & radiology) Hospitalist Support Emergency Services Oral Surgery Joint Policies/Committees Health Education & Training Center for Aging Meals Housekeeping Security Medical Maintenance Agreement Revision Procedures Additions: Joint Separation Physicals (added in March 2003) Clinical Investigations PTSD Residential Treatment Program DoD/VA Joint VentureOverview of Current Agreement

  8. DoD/VA Joint VentureFacility Responsibilities and Workload • Tripler provides primary and tertiary care for active duty, retirees, and their dependents and referred veterans throughout the Pacific basin. • An average day at Tripler results in 34 admissions, 137 beds occupied, 6 births, 2154 clinic visits, 27 ambulatory procedures, 5175 prescriptions being filled & 3177 laboratory tests* • VAPIHCS provides primary and mental health care, limited specialty care, home based primary care, long term care, and inpatient psychiatric care to veterans in Hawaii, Guam, the Commonwealth of Northern Marianas Islands (Saipan, Tinian, Rota), and American Samoa. • On an average day, VA averages 651 clinic visits, 55 occupied beds at the CFA, and 14 occupied beds on 3B2 * Source: MEPRS, FY05 ** Source: VAPIHCS, Feb 2006

  9. Pacific Regional Medical Command “Area of Interest” Russia Canada USA China Atlantic Pacific Ocean Ocean Africa South Indian Ocean America Australia

  10. VA Pacific Islands Health Care System

  11. DoD/VA Joint VentureVAPIHCS Reimbursements to TAMC FY05 VA Claims Submitted = $16M Source PAD IBO and RMD P&B

  12. DoD/VA Joint Venture Recent Accomplishments • FY2003 • In March 2003, a TAMC Automation Workgroup successfully developed a manual, work-around solution for itemized outpatient billing; this program was recognized at the TRICARE conference in January 2004 with a 1st place award in the financial category • FY2004 • Incentive Fund proposals (CAD/CAM) funded • In June 2004, TAMC and VA Pacific Island Health Care System submitted the Business Plan for their demonstration site proposal • Our JV served as one of three sites for the Mitretek market assessment; joint workload database was reviewed at Health Affairs and has been provided for implementation • FY2005 • Two additional Incentive Fund proposals (Pain Management and Dialysis) funded

  13. DoD/VA Joint VentureJoint Venture Demonstration Project Project Managers Rosemary Kyte (TAMC) Dr. Enrico Camara (VAPIHCS)

  14. DoD/VA Joint Venture Demonstration Project • Joint Chargemaster Based Billing System (JCMBB) • Health Care Forecasting, Demand Management & Resource Tracking Database (ResTrk) • Referral Management & Fee Authorization System (RefMgt) • Document Management System (DocMgt) • TriWest Study (TriWest) • Community Based Outpatient Clinics Study (CBOCs)

  15. DoD/VA Joint Venture Demonstration Project Oversight NDAA 03 Local Process Owners (VHA and MHS Systems) GAO HEC DSS Oversight (VHA/MHS) JVSG Work Groups Hawaii Collaborative (EMT/JVSG) • TAMC • (System / Processes) • CHCS II • CMBB VAPIHCS (Systems / Processes) MHS Program Offices VHA Program Offices (given studies outcomes)

  16. DoD/VA Joint Venture Demonstration Project Organization EMT VAPIHCS/TAMC JVSG Consultants Enrico Camara, MD VAPIHCS Rosemary Kyte TAMC COLLABORATIVE DoD/VA-Local Leadership Project Leads PROJECT TEAM Craig Oswald VAPIHCS Brenda Horner TAMC Ctrs-VA Ctrs-DoD Alexander Seto Project Manager Racquel Los Mgmt. Analyst Charlotte Sand Mgmt. Analyst Consultant TriWest Study Consultant CBOC Study 3M/RITPO JCMBB First Consulting Group Doc. Mgmt. First Consulting Group Res. Trckg. First Consulting Group Ref. Auth. Document Mgmt Interim Solution As of: 12/15/05

  17. DoD/VA Joint VentureJoint Venture Incentive Fund Proposals Project Managers Brenda Horner (TAMC) Dr. Enrico Camara (VAPIHCS) Dr. Richard Girton (VAPIHCS)

  18. DoD/VA Joint Venture Incentive Fund Background & Submissions • FY2003 National Defense Authorization Act, Public Law 107-314 directed DoD and VA to implement a DoD/VA Health Care Sharing Fund • Each Department is to contribute $15M to the fund each year (FY04 through FY07) • FY2004: Five proposals were approved by the JV Steering Group for submission • Delta Systems II Cad/Cam -- FUNDED • Common Data View for VA/DoD Patient Information • Integrative Medicine Research, Education & Clin Cntr • Bi-Directional Pharmacy • VA Chronic Dialysis Center • FY2005: Two proposals were approved by the JV Steering Group for submission • Pain Management -- FUNDED • Dialysis Center -- FUNDED

  19. DoD/VA Joint Venture Keys to Success • Dedicated hard work by both departments • Determination to succeed • Taking a global view – the intent is to save “federal” healthcare dollars • Putting patients first • Communication • Communication • Communication

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