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2011-2012 Budget Presentation. June 8, 2011. Overview. Strategic Direction: Key Success Measurements Budget overview Major changes to budget Challenges Risks Assumptions Consultation Planning Areas Future Focus Summary and Motions.
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2011-2012 Budget Presentation June 8, 2011
Overview • Strategic Direction: Key Success Measurements • Budget overview • Major changes to budget • Challenges • Risks • Assumptions • Consultation • Planning Areas • Future Focus • Summary and Motions
Strategic Direction:Key Success Measurementsfor 2010-2014 Presented by: Roger Lawler
Board Ends: Learners achieve their fullest potential in learning communities that are a lived experience of Catholic faith. Our context: The Catholic School on the Threshold of the Third Millennium Our VISION: Our Catholic schools ... Heart of the community, success for each, a place for all. Our MISSION: As disciples of Christ, we educate and nurture hope in all learner s to realize their full potential to transform God’s world. Priority #1: Building Capacity to Improve Student Learning Priority #2: Nurturing Our Catholic Community Priority #3: Building Capacity to Lead and Learn Student Achievement Task Team Early Learning Task Team Interactive Technology Task Team Safe and Nurturing Schools and Equity Task Team Celebrating Catholic Education Task Team Poverty awareness and action Task Team Leadership and Succession Planning Task Team Sustainable Development & Accessibility Task Team Financial, Facilities Leadership and Community Use of Schools / Partnerships Task Team Provincial Curriculum and learning initiatives as seen through the OCSGE’s , the work of the Catholic Curriculum Cooperatives and the Institute for Catholic Education. Provincial framework on safe schools, equity and inclusion. Initiatives in celebrating Catholic education. Local initiatives in poverty awareness & action. Provincial framework for Catholic Educational Leadership. Provincial framework for sustainability. Provincial framework for financial leadership and Community Use of Schools. Demonstration of system accomplishments is through the provincial testing results; through safe, nurturing schools that are based on equity and inclusion and through leadership succession planning, progress in sustainability /accessibility as well as financial leadership, facilities leadership and community use of schools/partnerships.
2012 Budget • BALANCED • Revenues of $245,658,083 • Expenses of $245,658,083 • Operating Budget of $227,748,945 • Capital Budget of $17,909,138
Enrolment • Board enrolment continues to decrease with a reduction of 315 students (1.5%) projected for 2011-2012 over this time last year. Note: Early Learning and VISA students are not included in above totals as they are funded outside of the GSN
Staffing Changes • Highlights of staffing changes: • Classroom Teachers: increase to maintain PTR • Classroom Support Staff: decrease in EAs & CYCWs
Major Changes to Budget • “Restraint Measures” • Information Technology • Supervised Alternative Learning funding reduction • 3% of non-unionized salaries withdrawn • 2% Administration revenue reduction • Executive Office reduction • Professional Development • Reduction in funding for leased portables • 3% maintenance reduction for schools that are not full
Major Changes to Budget • New reporting changes • Vacation accrual liability now must be included for compliance purposes • 2012 = $448,107
Major Changes to Budget • Increased funding in the following areas: • OMERS • Electricity costs • Student transportation fuel costs • Community use of schools • School Condition Improvement
Budget Challenges • Alignment of expenses with Ministry & Board Priorities within available funding • Costs are increasing, yet relative funding continues to decrease. Some things must get left behind. • Controlling staffing costs (82% of budget) • Managing special needs of students within available funding
Budget Risks • Enrolment projections vary from actual results • Utility costs are subject weather patterns, government intervention and pricing fluctuations • Educational Assistants are placed based on need • Supply costs are variable can be adversely affected by widespread illness • Post-election funding changes • Accounting changes
Planning Assumptions • Ministry Requirements • The overall budget must be balanced with respect to revenues and expenditures • The budget must be submitted on time • Targeted funds must be used for specific initiatives (e.g. Early Learning) • Administration and Governance expenditures cannot exceed the allocation • Compliance with the Education Act and PSAB
Planning Assumptions Continued... • Our Requirements • Adequate time to prepare and consult for budget priorities • Each planning area must balance within their allocation received • Direction of system funds to address Catholic Education and faith priorities which make us distinct • Compliance with Board policies, specifically IV 007
Budget Binder • Dashboard report • Summary of Revenue and Expenditures – Total allocation • Summary of Revenue and Expenditures – By Planning Area • Copy of Budget Presentation • Monitoring Report on Board Policy IV007 – Financial Planning and Budgeting • Copy of Stakeholder budget survey
Budget Consultation and Survey Results Presented by: Shesh Maharaj
Budget Consultation Process • Processes evolved from lessons learned and feedback received • No face-to-face meetings held this year • Less than 10 participants in public meetings last year • Online survey tool employed only • Trustees, Staff, Parents and committees (PIC, SEAC), Union groups, General public • Targeted questions to better reflect areas within our control
Budget Consultation Process Trustees Parents Staff 669 Respondents Budget consideration
Planning Areas • Facility Services • Capital • Administration • Student Transportation • Learning Services • Program Services • Special Education/Student Services • School Budgets • Continuing Education
Facility Services Presented by: Arnie Wohlgemut
Facility Services Continued... • Changes in expenditures due to: • Electricity and water costs increasing despite reductions in use [conservation efforts] • Municipality service charges • Negotiated employee contract increases [PDT] • Breakdown maintenance • Reduction in portable revenue • Assisting in other planning areas to balance the budget • Reduction in Renewal grants for some schools
Facility Services Continued... • Significant changes within Facility Services: • Shift in thinking – front line service approach • Planned and preventive maintenance services • Focus on improving staff productivity • Staffing adjustments – increases in one area are offset in decreases in another area • increased summer grounds services • building of a knowledge base for school operations
Facility Services Continued... One Call
FACILITY SERVICES ANNOUNCESONE CALL SERVICE 24 HOURS 519-578-3677 EXTENSION 5555 facilities@wcdsb.ca
Facility Services Continued... • Areas of focus: • Community Involvement • Expanding our outreach & focussing our resources • Priorities are not only to determine and find the suitable programs and program suppliers, but to also find activities that can be offered to the youth at no charge, or at a minimal rate • Discussions have taken place with an agency that offers parenting programs and another that offers fitness activities for adults.
Facility Services Continued... • Budget Survey Results: • Community Services [including Fitness Health and Nutrition] – Community Use of Schools (60%) • Youth opportunities [drama, art and leadership] – Community Use of Schools (37%) • The first broad priority, Building capacity to improve student learning is directly linked to section 169.1 of The Education Act and our role in promoting student achievement and student well-being. • The second broad priority, Nurturing Our Catholic Community, addresses our Ends on inclusivity, preferential option for the poor, contribution to the common good, interdependence with the home, school and parish, living one’s faith and knowledge of one’s faith.
Facility Services Continued... • Areas of focus continued: • Reducing our Footprint! • Wheel to Heal Poster contest • Goal is to include more schools • School Grounds Greening • funds available thru renewal • School Grounds Greening and Shading • Facility Services will support energy conservation efforts: • On-line use monitoring • Web site and social media • Training programs
Facility Services Continued... • Areas of focus continued: • Reducing our Footprint • Energy Conservation Plan • Ontario EcoSchools • Goal is to expand to 50% schools enrolled 2011-2012 • SUSTAINABLE DEVELOPMENT & ACCESSIBILITY TASK TEAM will support & guide schools: • Enhanced recycling programs [five year plan] • Energy conservation assistance • EcoSchools team meetings
Facility Services Continued... • Budget Survey Results: • Student Involvement, Staff Training, Public awareness – Conservation [including waste reduction plans, and energy conservation] (88%) • The third broad priority, Building Capacity to Lead and Learn, addresses our Ends on caring stewards of scarce resources, contributors to society through environmental action, learning communities that are lived models of our Catholic faith through ongoing leadership capacity building. Board Policy IV 010, “Facilities Accommodations” POLICY PROVISION #6: • Fail to address the impact of facilities on the environmental footprint.
