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virtual techdays

INDIA │ 18-20 august 2010. virtual techdays. ENTERPRISE CONTENT MANAGEMENT WITH SHAREPOINT 2010. Naresh K Satapathy │ Solution Specialist, Microsoft Corporation. INDIA │ 18-20 august 2010. virtual techdays. Content Management in Enterprises How is it today

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virtual techdays

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  1. INDIA │ 18-20 august2010 virtual techdays ENTERPRISE CONTENT MANAGEMENT WITH SHAREPOINT 2010 Naresh K Satapathy │ Solution Specialist, Microsoft Corporation

  2. INDIA │ 18-20 august2010 virtual techdays • Content Management in Enterprises • How is it today • Why ECM is different with SharePoint 2010 • Delivering ECM for Masses • Ease of Use • Scenario Demonstration • Flexible Compliance • Scenario Demonstration • Cost Effective • Next Steps • Resources S E S S I O N A G E N D A

  3. INDIA │ 18-20 august2010 virtual techdays Content Management in Enterprises

  4. INDIA │ 18-20 august2010 virtual techdays View Collaborate CONTENT MANAGEMENT IN ENTERPRISES How is it today: The Promise Print Manage Process Archive / Dispose Originate

  5. INDIA │ 18-20 august2010 virtual techdays CONTENT MANAGEMENT IN ENTERPRISES What are the needs / wants Executives want to: • Improve compliance with information policies for retention, management, and security • Maximize the value of intellectual property Information workers want to: • Consolidate the proliferation of documents residing on desktops, shared drives, and multiple repositories • Easily keep track of multiple versions and edits to documents Information managers and IT want to: • Reduce reliance on manual paper processing, which causes inefficiencies in executing business processes • Ease difficulty in providing end-to-end document life cycle management and enforcing enterprise policies

  6. INDIA │ 18-20 august2010 virtual techdays CONTENT MANAGEMENT IN ENTERPRISES What are the expectations Participation • Capability is discoverable and usable by all users Consistency • New content types can be added under similar policy frameworks as existing content types Flexibility • Management policies can be changed as business needs demand Interoperability • Individual components do not block capability upgrades • Information is available long-term through standard formats Cost effectiveness • Return on investment (ROI) is clear

  7. INDIA │ 18-20 august2010 virtual techdays CONTENT MANAGEMENT IN ENTERPRISES But there are challenges • Only20%of data is held in structured systems • 80%of data is therefore held in unstructured systems Source: Doculabs • 90% of unstructured data is also unmanaged

  8. INDIA │ 18-20 august2010 virtual techdays • Data is growing at 36% per year • Content types and “new media” are proliferating and gaining uptake, but also need management and discoverability • Discovery demands are increasing in number and scope • Demands for clearer ROI on IT investment are increasing CONTENT MANAGEMENT IN ENTERPRISES But there are challenges

  9. INDIA │ 18-20 august2010 virtual techdays CONTENT MANAGEMENT IN ENTERPRISES How it should be Flexible Compliance Cost Effective Easy to use

  10. INDIA │ 18-20 august2010 virtual techdays WHY ECM IS DIFFERENT WITH SHAREPOINT 2010 Social Networking and Collaboration Traditional Content Management Social Networking and Collaboration Traditional Content Management Search Delivers Engaging Information Experiences

  11. INDIA │ 18-20 august2010 virtual techdays DELIVERING ECM FOR MASSES

  12. INDIA │ 18-20 august2010 virtual techdays • Web and client UI for upload • Applying Metadata • Working with content offline • Using InfoPath to work with lists • Creating and working with Document Sets EASE OF USE Getting content into SharePoint 2010

  13. INDIA │ 18-20 august2010 virtual techdays • Document ID • Content by Query Web Parts • Ratings • Metadata Navigation • Web Applications • Search EASE OF USE Finding and Working with content from SharePoint 2010

  14. INDIA │ 18-20 august2010 virtual techdays DEMO: EASE OF USE

  15. INDIA │ 18-20 august2010 virtual techdays • Taxonomy Management • Information / Records Management • Multi stage policy • Content Organizer • Workflow • Workflow designer in Visio FLEXIBLE COMPLIANCE Organize, Store and Manage Content in SharePoint 2010

  16. SHARED TAXONOMY Simple and Intuitive Experience Taxonomy Term Store Manage Terms Easily as Taxonomy Needs Change Import Existing Corporate Taxonomy Multi-lingual Support

  17. INFORMATION MANAGEMENT In-Place Records Management Declare Records In Place Properties and Content are locked from editing

  18. RECORDS MANAGEMENT Expand reach of records management across the enterprise Declare a record in a team site Location-based policies Multi-stage disposition policies

  19. WORKFLOWS Enhance out-of-box functionality with Visio & Visio Services Publish and use in SharePoint Design workflow in Visio Improve with SPD

  20. CONTENT ORGANIZER End user can simply rely on predefined logic to route content Auto Provision folders based on properties or volume Property based conditions route content Content is routed to a specified location Submissions matched to a content type Specify alternate content type names to accommodate taxonomy differences

  21. INDIA │ 18-20 august2010 virtual techdays • Reduce complexity by replacing point solutions • Use one platform for Intranet, Extranet & Internet sites • Lower training and maintenance costs • Choose the deployment option that is right for you • Extend your IT capacity with Cloud COST EFFECTIVE Control costs with a Unified Infrastructure

  22. SHAREPOINT ECM

  23. INDIA │ 18-20 august2010 virtual techdays MICROSOFT SHAREPOINT 2010 The Business Collaboration Platform for the Enterprise Deliver the Best Productivity Experience Sites Cut Costs with a Unified Infrastructure Communities Composites Rapidly Respond to Business Needs Content Insights Search

  24. INDIA │ 18-20 august2010 virtual techdays NEXT STEPS

  25. INDIA │ 18-20 august2010 virtual techdays • Download Microsoft SharePoint Server 2010 Beta • http://technet.microsoft.com/hi-in/evalcenter/ee388573.aspx • Get SharePoint 2010 capabilities overview • http://sharepoint.microsoft.com/en-us/product/capabilities/Pages/default.aspxx • Evaluate Microsoft SharePoint 2010 Sites • Content Home Page : http://sharepoint.microsoft.com/en-us/product/capabilities/content/Pages/default.aspx • How to deploy, manage, and maintain SharePoint 2010 • http://technet.microsoft.com/en-us/office/sharepointserver/default.aspx • Contact your Microsoft Account Manager or Microsoft Partner NEXT STEPS

  26. INDIA │ 18-20 august2010 virtual techdays • More Informaiton • http://sharepoint.microsoft.com • SharePoint Developer Center • http://msdn.microsoft.com/sharepoint • SharePoint Tech Center • http://technet.microsoft.com/sharepoint • Official SharePoint Team Blog • http://blogs.msdn.com/sharepoint RESOURCES

  27. THANKS│18-20 august2010 virtual techdays Email: nareshks@microsoft.com

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