YOUR COMMITTEE ROLE

1. YOUR COMMITTEE ROLE • EVERY SOCIETY MUST HAVE: • President • Secretary • Treasurer COMMITTEES

2. YOUR COMMITTEE ROLE • THE PRESIDENT’S ROLE INCLUDES: • Overall responsibility for the organisation and coordination of society activities. • To act as the first point of contact for members and main contact for the Students’ Union, ensuring information is forwarded and acted upon by the designated deadline. • To engage with society members, gather their concerns, issues and suggestions for improvement and communicate these to the society committee and relevant staff PRESIDENT

3. YOUR COMMITTEE ROLE • THE PRESIDENT’S ROLE INCLUDES: • To feedback actions taken on these concerns, issues and suggestions to students through email, social media, notice boards and in person. • To chair society meetings and ensure its smooth running. PRESIDENT

4. YOUR COMMITTEE ROLE • THE SECRETARY’S ROLE INCLUDES: • Overall responsibility for the administration of society activities. • To coordinate, plan and produce all society communications. This includes responsibility for the regular update of your society webpage, Facebook and Twitter in addition to a regular distribution of information by email. SECRETARY

5. YOUR COMMITTEE ROLE • THE SECRETARY’S ROLE INCLUDES: • To outline an agenda for each committee meeting alongside the President, to take minutes and circulate these amongst Committee Members and to the Societies & Volunteering Coordinator. • To submit forms and applications as required by the Union or Society need by given deadlines e.g. room booking forms, risk assessments etc. SECRETARY

6. YOUR COMMITTEE ROLE • THE TREASURER’S ROLE INCLUDES: • Overall responsibility for the administration of society finances. • To ensure Society funds are managed appropriately and accurate records kept. • To submit applications for Union grants by given deadlines alongside appropriate supporting evidence. TREASURER

7. YOUR COMMITTEE ROLE • THE TREASURER’S ROLE INCLUDES: • To submit invoices for payment/receipts for reimbursement alongside appropriate Committee minutes and Union forms. • To communicate regularly with the Societies & Volunteering Coordinate regarding account balance and financial planning. TREASURER

8. YOUR COMMITTEE ROLE • EMPLOYABILITY SKILLS YOU WILL GAIN: • Management • Leadership • Communication Skills • Delegation • Team Working • Problem Solving EMPLOYABILITY

9. YOUR COMMITTEE ROLE • YOU ARE A VOLUNTEER! • vInspired • University Certificate • University Employability Award • Society Awards VOLUNTEERING

10. vinspired.com is a website and iPhone app where charities and voluntary organisations such as the Students’ Union can promote volunteering opportunities to 16-25 year olds. It’s totally free to access and easy to use. v, the national young volunteers service, is an independent service dedicated to helping young people volunteer in ways that matter to them. vinspired.com also makes it easy for you to apply for official recognition for your achievements. The vinspired awards recognise skills and community benefit as well as the time spent volunteering – v10 for 10 hours volunteering, v50 for 50 hours and v100 for 100 hours of volunteering.

11. First – visit vinspired.com and click ‘Join vinspired.com’ in the top right corner. Fill in your personal details and set up a vinspired username and password. You’ll also be given the option to make an online profile – but you can come back to that later. Getting started is real easy! You’re now able to search vinspired.com for opportunities across the country – local and national. Search Northampton Union and you’ll find our organisational profile page and Student Rep listing.

12. On the Society Committee Member listing click ‘I’d like to do this’ Getting started is real easy!

13. On your profile page you’ll now be able to record the hours spent volunteering for us – and add photos or any comments as you go along! Getting started is real easy!

14. On your profile page you’ll also be able to choose the award you want to aim for! Getting recognition is even easier!

15. Once you’ve recorded the necessary hours, you’ll be able to apply for the award by submitting your volunteering history to v with just the click of a button. And until then you can download a volunteer history document that you can show employers illustrating all the work you’ve done. Getting recognition is even easier!

16. You can do it all on the vinspired app and upload photos straight from your phone. iPhone user?

17. YOUR COMMITTEE ROLE • HOW TO GAIN RECOGNITION: • Complete a Record of Hours Form and submit to the Union every month • Complete a volunteer Evaluation in May UNI ACCREDITATION

18. Get a competitive edge over your peers • Understand and articulate the skills you have • Get your extra-curricular activity recognised • Link your academic studies to activity outside of your degree • Improve your chance of getting & sustaining employment • Email – award@northampton.ac.uk The Northampton Employability Award The University of Northampton Interested?

19. YOUR COMMITTEE ROLE • BRAND NEW AWARDS: • Society of the Year • Society Event of the Year • Most Improved Society of the Year • Greatest Contribution to the Community • Society Committee Member of the Year SOCIETY AWARDS

20. YOUR COMMITTEE ROLE • APPLICABLE VOLUNTEER POLICIES: • Volunteer Policy • Equal Opportunities Code of Practise • Volunteer Confidentiality Policy • Union Bye-Laws POLICIES

21. YOUR COMMITTEE ROLE • YOU SHOULD NOW KNOW: • The main activities of your Committee Members • The skills you can develop in your role • How to gain recognition of your volunteering • The policies you are held to as a volunteer ANY QUESTIONS?