Outlook Tips Your IT Department Never Told You About

1. Outlook Tips Your IT Department Never Told You About

2. Quick E-mail Tip #1 Create a new Message, Appointment, or Contact while Outlook is minimized. Simply right-click the Outlook icon on your Taskbar.

3. Quick E-mail Tip #2 Add a flag to a e-mail message to help you better manage your mail.

4. Quick E-mail Tip #3 Add a reminder to an outgoing e-mail message when you want a response by a certain date.

5. Quick E-mail Tip #4 Forward multiple messages as one item.

6. Quick E-mail Tip #5 Use an Outlook signature to bring in commonly used phrases.

7. Quick E-mail Tip #6 Rename folders with an * or _ to reorder them in the folder list.

8. Quick E-mail Tip #6 Insert a screenshot into an e-mail message

9. Quick E-mail Tip #7 Reduce clutter with the Clean Up Conversation feature.

10. Quick E-mail Tip #8 Resend or recall your e-mail message – this being successful depends on the settings in the recipient’s version of Outlook…but it is worth a try!

12. Junk E-Mail Tip #1 Periodically review the Junk E-Mail folder for legitimate messages that were incorrectly classified as junk.

13. Junk E-Mail Tip #2 Review items first – then empty Junk E-Mail folder if not needed to free space.

14. Junk E-Mail Tip #3 Add senders to the Blocked Senders list to reduce unwanted e-mail.

15. Junk E-Mail Tip #4

16. Junk E-Mail Tip #5

18. Customizing Tip #1 Customize the To-Do Bar

19. Customizing Tip #2 Customize the Reading Pane

20. Customizing Tip #3 Automate common tasks with Quick Steps

21. Customizing Tip #4 Use Rules to handle messages or appointments.

22. Customizing Tip #5 Intercept sent emails with the Defer rule

23. Customizing Tip #6 Highlight incoming messages with text colors and fonts.

24. Customizing Tip #7 Empty deleted items on exit or open your Calendar when Outlook starts.

25. Searching Tip #1 Add a folder to Favorites, and minimize the Favorites group.

26. Searching Tip #2 Use Quick Search and Search Tools commands.

27. Searching Tip #3 Create a Search Folder for commonly searched information.

28. Searching Tip #4 Use Conversation View to see all the messages in a thread. Collapse the thread when needed.

30. Calendar Tip #1 Navigate in the Calendar with Ctrl+G

31. Calendar Tip #2 Using the Scheduling Assistant to see free/busy time when creating meeting requests.

32. Calendar Tip #3 View any combination of days in the calendar by selecting those days on the navigation calendar.

33. Calendar Tip #4 Create Group Calendars to view multiple peoples’ appointments with just a few clicks.

34. Calendar Tip #5 Create meetings for people in multiple time zones, at a time when they might all be awake! http://www.timeanddate.com/worldclock/meeting.html

36. Keyboard Tip Use keyboard shortcuts to move around or perform tasks in Outlook.

37. Where to find these and other useful tips • http://office.microsoft.com/en-us/training/ • http://www.timeanddate.com/worldclock/meeting.html • Outlook Help

38. SIMPLICITYmakes forLESS STRESS AndMORE HAPPINESS