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Project preparation in the Municipality of Koper

Project preparation in the Municipality of Koper. Ivana Štrkalj International projects ’ manager Pula , 17 . 11 .20 10. Slovenia and incomes from the European Union. Programme period 2004-2006. 458,2 mio €. 229,1 mio €/ year. Programme period 2007-2013. 5.128 mio €.

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Project preparation in the Municipality of Koper

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  1. Project preparation in the Municipality of Koper Ivana Štrkalj International projects’ manager Pula, 17.11.2010

  2. Slovenia and incomes from the European Union Programme period 2004-2006 458,2 mio € 229,1 mio €/year Programme period 2007-2013 5.128 mio € 732,6 mio €/year

  3. Financial perspective of European Union 2006 vs. 2013 in % Source: European Commission; Inforegio

  4. Developing incentives of EU have increased 3 to 4 times in period 2007-2013 Operational programme of environmental and transport infrastructure development 1436 mio € Operational programme for development of human resources 645 mio € Operational programme for strengthening regional development potentials 1556 mio € Cross border operational programmes: cross border cooperation with Croatia, cross border cooperation with Austria, cross border cooperation with Italy,cross border cooperation with Hungary, cross border cooperation in Adriatic initiative. 86 mio € Transnational operational programmes: Alpine space, South East Europe, Central Europe, Mediterranean 6 mio € Programme of rural development 803 mio € EU total 4.551 million € + national co-participation 907 million € = Total sum 5.458 million € Programme of fishery development 18 mio €

  5. Indicative division of available resources of the regional development programme for the period 2007-2013

  6. Municipal approach towards the funds Division among direct and indirect European funding/calls = different approach for submission of projects’ proposals DIRECT calls = EU gives funds to ministries = 3 OP + rural development + fishery development National law rules + investment documents + CBA analysis + publicly known scale of evaluation = MORE MONEY easier approach with better turnovers INDIRECT calls = cross border + transnational + European commission (DG) International partnerships + much more coordination + international public procurement rules (PRAG) + very strong political influence at the evaluation process + LESS MONEY for more involvement

  7. Municipal personnel andfinancial limitation to projects presentation processes • Education and involvement of employees in the international events – local nationaland international networking of politicians and TECHNICIANS • Budget (1 year) and plan of development programmes (3 years forecast) = yearly approval process • Provide the money for at least 1 year before the financial flow is concluded • Project presentation and the approval/rejection of project idea = up or more than 1 year before the final decisions are made (5-10 days for clarifications!!!)

  8. Qualities of good project manager 1. Contract management and planning: SKILLS: planning, measurement of objectives, exploitation and integration, risk management, contract management, managing project meetings, documents archive processing. 2. Quality management: SKILLS: quality planning, quality control and assurance, deliverable control an integration internal review and external review. 3. Financial reporting: SKILLS: introduction to financial reporting, financial statement reporting, effort reporting and control, financial audit. 4. Working and team management: SKILLS: deliverable team management, social team factors, cultural aspects.

  9. Direct calls easies control and execution 5 tenders of regional development programme: • Industrial and craft development area at Srmin= 3.142.229,00 €; 2007-2010 • Construction of pipelines for water distribution and for waste waters collections in the Zazid village = 2.549.244,00 €; 2008-2009 • Secondary waste water network of the village Škofije 1st phase – 1st step = 1.863.540,00 €; 2010-2011 • Secondary waste water network of the village Dekani 1st phase – 1st step = 5.365.380,00 €; 2010-2011

  10. Development of border areas with Croatia 1. Local community Graščišče – street form Gračišče to Smokvica = 425.000,00 € Development of rural areas; Ministry of agriculture, forestry and food; development and reconstruction of villages 1. Local community Gradin v Brezovici = 171.999,30 € Composition of energy concept of Municipality of Koper; Ministry of environment 1. MOK (public buildings) = 8.000,00 €

  11. Indirect calls??? • INDIRECT calls = very late start end 2008 and end of year 2009 1. cross border 5 approved projects+ 22 in stand by 2. trans national 5 projects??? 3. European commission (DG) 1 approved + 4??? Already involved in 6 transnational projects through financing the activities of the Regional development centre. Collaboration and acquaintance with the Port of Koper and transport / logistics / ecological projects = new opportunities How many projects can we propose? Are we going to be able to realize them – personnel and financial aspect? Big uncertainty about the results – many times with significantly important political footprint!!!

  12. Basic conditions for successful project proposal : • Faultless project documentation (paper +electronic version); • Documents of identification of investment projects • Investment programmes • CBA analysis • Feasibility studies • Global environment impact studies

  13. Some problems and possible solutions projects’ execution: • Difficulty of internet visibility of tenders (ministries and European Union) . • Preparation of some basic documentation in stock • Local community development plans in a long term period • System of ex post financial flow = pre financing in very rare in practice • Big debts of all local communities • Taxation of added value is sometimes justified or not justified (pay attention!) • Different informatics systems for the financial and documentation reviews of each operational programme for example ISAAR; • Maintenance of the project results for at least 5 years after its end; more financial means are needed to assure the after project’s life.

  14. Thank you for your kind attention! Contacts for any further information: Ivana Štrkalj tel: +386 /(0)5/ 66 46 254 e-mail: ivana.strkalj@koper.si

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