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2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014 SEPTEMBER 25, 2012

2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014 SEPTEMBER 25, 2012. MONROE COUNTY BOARD OF COMMISSIONERS R. LaMar Frederick, Chairman William D. Sisk, Vice-Chairman Michael Bosanac, Director of Administrative Services.

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2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014 SEPTEMBER 25, 2012

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  1. 2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014SEPTEMBER 25, 2012 MONROE COUNTY BOARD OF COMMISSIONERS R. LaMar Frederick, Chairman William D. Sisk, Vice-Chairman Michael Bosanac, Director of Administrative Services

  2. OUTLINE OF PRESENTATIONSummary of what was provided in 9/18/2012 Preliminary Budget • REVIEW WHAT WAS PROJECTED LAST YEAR • WHERE WE STAND TODAY ON 2013 BUDGET • RESOURCES OF THE COUNTY FOR THE 2013 BUDGET • WHAT FIGURES, DATA AND OTHER UNKNOWNS ARE YET TO BE INCLUDED IN BUDGET • FRAMEWORK TO NARROW THE SHORTFALL FOR THE 2013 BUDGET APPROXIMATELY 25-30 MINUTES

  3. LAST YEAR’S PROJECTIONS FOR 2013 BUDGET • REVENUES: $40,552,672 • EXPENDITURES: $42,232,790 SHORTFALL $1,680,118 (SEE PAGE 8 OF 2012-2013 BUDGET)

  4. 2013 & 2014 BUDGETS AS OF 9/18/12 20132014 REVENUES: $40,348,658 $40,978,633 EXPENDITURES: $41,818,158$41,827,763 SHORTFALL $1,469,500$849,130 PROJECTIONS FROM LAST YEAR ARE IN LINE WITH WHERE WE ARE TODAY-NO SURPRISES WITH SHORTFALL

  5. REVENUE REDUCTIONS/CONTINUED DECLINE • 2013 REVENUES ARE DOWN 5% OR $2.2 MILLION OVER 2012 • PROPERTY TAXES ARE DOWN JUST UNDER 1% OR $204,000 OVER 2012 • PAGE 9 OF THE PRELIMINARY BUDGET SHOWS 7 CATEGORIES OF REVENUE -ALL LOWER THAN THE 2012 BUDGET AMOUNTS

  6. PERSPECTIVE ON RESOURCES OF THE COUNTY FOR 2013 WHY IS THE FINANCIAL CHALLENGE STRAINING OUR ABILITY TO MEET PUBLIC SERVICES? 2008 ADOPTED BUDGET $53 MILLION 2013 PRELIMINARY BUDGET $40 MILLION • LESS FUNDING BY $13 MILLION • OF WHAT IS AVAILABLE IN 2013, APPROX. $3.7 MILLION MORE ALLOCATED TO PENSION AND RHC OBLIGATIONS

  7. PERSPECTIVE CONTINUED • REVENUES ARE AT THE LEVEL THE COUNTY HAD IN 2002; 11 YEARS AGO • PROPERTY TAXES ARE AT THE LEVEL THE COUNTY HAD IN 2005; 8 YEARS AGO (Property taxes = 67% of General Fund Revenues) GIVES SOME INSIGHT AS TO THE ORGANIZATION DOING MORE WITH LESS OR AT LEAST WORKING WITH A LOT LESS.

  8. 2013 BUDGET UNKNOWNS FOLLOWING ITEMS ARE YET TO BE INCORPORATED INTO BUDGET & WILL IMPACT THE BUDGET ACCORDINGLY: 1. COST ALLOCATION PLAN RESULTS-WE EXPECT LOWER OVERHEAD COSTS/LOWER GF REVENUE 2. STATE HEALTH CARE CAPS-DUE10/1-- INCREASE IN THE CAP OF 3.5% 3. DENTAL RATES-EXPECTMINOR INCREASE

  9. BUDGET UNKOWNS CONTINUED 4. OUTCOMES OF MEETINGS WITH OFFICES/DEPARTMENTS-UNLESS BOARD DIRECTS OTHERWISE, WE WILL ESSENTIALLY HOLD TO THE FINANCE AMOUNTS 5. OUTCOMES FROM PERSONNEL SERVICES COMMITTEE MTG. 10/4-ANYNEWCOSTS WILL ADD TO THE SHORTFALL. RECOMMEND ONLY THOSE POSITIONS OR REQUESTS THAT ARE FUNDED FROM RESTRUCTURING, GRANTS, MILLAGE OR NEW REVENUES BE APPROVED. ALL OTHERS SHOULD NOT BE APPROVED

  10. 2013 EXPENDITURE SUMMARY • AS OUTLINED IN THE BUDGET GUIDELINES, WE CUT EXPENSES IN NEARLY EVERY COST CENTER STAYED---AWAY FROM EMPLOYEE POSITIONS • OVERALL BUDGET GOAL-TO MAINTAIN OPERATIONS AT STATIC LEVEL ENTERPRISE WIDE • CUT OVERTIME • USED ACTUARY RATES FOR PENSION EMPLOYER CONTRIBUTIONS LESS EMPLOYEE CONTRIBUTIONS • SAME FORMULA FOR RHC AS 2012 BUT LOWER OVERALL AMOUNT DUE TO 12/31/11 ACTUARIAL VALUATION • CONTINGENCY AT $300,000 BASED ON LAST COUPLE YEARS OF ACTUAL EXPENDITURES

  11. SPECIAL REVENUE FUNDS • GENERALLY, NO ISSUES. MAINTAIN OPERATIONS AT CURRENT LEVELS • AS A TOTAL, LOWER GF CONTRIBUTION BY $201,362 OVER 2012 BUDGET • SRF’S HAVE SOME FUND BALANCE BUILT UP OVER THE PAST FEW YEARS DUE TO LOWER EXPENSES • INCLUDE RATIONAL USE OF A PORTION OF FUND BALANCES IN SRF’S FOR 2013

  12. SPECIAL REVENUE FUNDS CONTINUED • BIGGEST CHALLENGE IS IN THE INMATE DORMITORY FUND DUE TO 2 CIRCUMSTANCES: A. LOST $140,000 IN FOOD SALE REVENUE • FAIRVIEW • SALVATION ARMY HARBOR LIGHT B. EXPENDED BALANCE IN INMATE COMMISSARY FUND LAST TWO YEARS PAYING FOR A CORRECTIONS OFFICER POSITION

  13. FRAMEWORK TO NARROW SHORTFALL 1. EXPIRING CBA’S OFFER COST SHARING FORMULAS $200,000 2. CUSTODIAL STAFFING CHANGES DUE TO 2 RETIREMENTS $60,000 3. CAPITAL OUTLAY BUDGET SHERIFF PATROL VEHICLES $132,000 ANIMAL CONTROL TRUCK $18,000 FUND PURCHASES FROM PROPERTY FORECLOSURE FUND BALANCE $150,000

  14. FRAMEWORK CONTINUED 4. COMPUTER CAPITAL OUTLAY (FUND $100,000 OF $340,00 FROM TRANSFER-IN FROM PROPERTY/ LIABILITY EARNINGS) $100,000 5. ELIMINATE COURTHOUSE SECURITY $88,515 SUB-TOTAL $598,515

  15. FRAMEWORK SUMMARY TOTAL FROM PRIOR SLIDE $ 598,515 PRELIMINARY SHORTFALL $1,469,500 REVISED SHORTFALL$870,985

  16. USE OF SPECIAL REVENUE FUND BALANCES PRELIMINARY BUDGET ALREADY CONTAINS THE FOLLOWING AMOUNTS: FRIEND OF THE COURT $ 50,000 INMATE DORMITORY $200,000 PUBLIC HEALTH $210,000 CHILD CARE $250,000

  17. FURTHER USE OF FUND BALANCE ? • CURRENT RESERVES AT 12/31/11: GENERAL FUND: UNRESERVED/UNDESIGNATED $5,772,828 BUDGET STABILIZATION $3,033,655 TOTAL RESERVES $8,806,483

  18. CALENDAR OF UPCOMING DATES OCTOBER 4 PERSONNEL COMMITTEE OCTOBER 9 FULL BOARD ACTS ON PERSONNEL CMTE. ACTION OCTOBER 23 PRESENT REVISED BUDGET TO FINANCE COMMITTEE AS RECOMMENDED BUDGET NOVEMBER 1 TRANSMIT NOTICE OF AD FOR BUDGET PUBLIC HEARING NOVEMBER 13 PUBLIC HEARING/ADOPTION OF BUDGET

  19. BOARD OF COMMISSIONERS • GUIDANCE • DIRECTION • POLICY • VISION QUESTIONS AND FOLLOW UP

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