A Presentation by Tysons Corner Chapter Officers Bob Johnson, Fellow and Chapter President

2. Creating Your Educational Programs A Presentation by Tysons Corner Chapter Officers Bob Johnson, Fellow and Chapter President Tom Ringwood, CPCM, Fellow TCC President-elect for 2009 -10 June 21, 2008 10:30 – 11:00 am Planning Your Educational Programs

3. What is Your Chapter’s “Floor Plan?” • What are the products and services that you are “selling?” • What should we offer? Planning Your Educational Programs

4. It can be a challenge • How can you meet the educational needs of your diverse membership? Planning Your Educational Programs

5. Is there a solution? • Provide a wide variety of topics and delivery methods. Planning Your Educational Programs

6. Audio Seminars • Live audio seminar • 90 minute seminar featuring top experts speaking to a live, on-air audience • Feature handout materials (slides, talking papers) and opportunity for live Q&A • Generally conducted from 12 Noon to 1:30 PM Eastern time on a Monday, Tuesday, or Wednesday • Many Chapters host these every month • Can be in addition to other monthly programs, or, when necessary, can be in lieu of another monthly program Planning Your Educational Programs

7. Audio Seminars • Pre-Recorded Audio Seminars • Great “hip-pocket” programs – can be a life saver when a speaker cancels on short notice • Combine live local instructor with taped instructor and handout materials • CD can be paused, fast forward, rewind at any time to allow local instructor to elaborate, discuss in depth with audience • Create Your Own • Find a local speaker • Setup a conference call • Email slides to participants Planning Your Educational Programs

8. Mini Seminars • 1-2 Hour Seminars • Affordable • Minimizes time away from work • Lunch n’ Learn Series • Very informal • Brown-bag, no-cost, no-host lunch • Typically held at a worksite within short walk/drive for target audience • Generally is a supplement to other Chapter activities, but not in lieu of other Chapter activities • Breakfast Bunch • Similar to Lunch n’ Learn but with bagels • Attendees start the day with a short training event and then head to work and don’t have to interrupt the flow of the day Planning Your Educational Programs

9. Forums • Panel Discussion • Select a “hot topic” • Two to four speakers • Allow time for discussion • Dayton Chapter Variation—”Celebrity Waiters” • Contracting leaders wait on members tables for tips for charity, then serve as panel members for the program • Round Table • Everyone can participate • Ask a questions • Share experiences • Little preparation needed • No presentations • No speakers • No pre-selected topics Planning Your Educational Programs

10. Webinars • Integrate telephone and internet technology • Conference call with live presenter • Internet slide presentation • Forum for submitting questions • Convenient training • Participants can join in from anywhere Planning Your Educational Programs

11. Career Fair • Invite local recruiters • Invite local organizations • Invite experienced professionals as career coaches • Set up an intern corner • Great way to provide value to student members Planning Your Educational Programs

12. Educational Conferences • Full-Day, multi-topic, multi-speaker Education Conferences are usually quite popular with members and non-members • Involves considerable labor to execute successfully and usually involves financial risk • Can also be significant fund-raisers for the Chapter • Chapter has more control on costs • Partner with other local chapters, associations or businesses • Don’t forget teaming with law firms who have a contracting specialty • National Staff has considerable expertise in conducting such events and is willing to offer advice Planning Your Educational Programs

13. Small Business Fairs • Provides opportunity for Small Businesses and Large Businesses to network for the benefit of both • SBA, PTACs, Government SB Directors, Corporate SBLOs have this as a part of their mission • Often easy for NCMA Chapter to co-host such events without having to take any financial risk and with only minimal labor investment • Local Congressional reps are often sponsors, too • Typical program runs ½ day or so • Keynote Speaker • Breakout learning/education activities focused towards needs of SBs • Meet & Greet or Matchmaking Activity (Large and Small) • Booths and Exhibits • Breakfast or Luncheon • Excellent PR for NCMA Chapter • Can be great source for recruiting new members from the SB community Planning Your Educational Programs

14. Contracted Formal Training Courses • NCMA Chapter brokers agreement between multiple major local employers and an established commercial training firm to bring in multi-day courses like – • Introduction to Federal Contracting • Government Contract Law • Cost & Pricing for Government Contracts • For a fixed-price, paid in advance to NCMA Chapter, each employer gets ‘x’ guaranteed seats in the course at a greatly reduced rate • NCMA Chapter contracts with commercial training firm for on-site delivery to an audience of ‘y’ students • NCMA Chapter then hosts the event and sells additional seats (up to class capacity of ‘y’-’x’) at a ‘fair market’ price • In certain locations this can be a win-win-win for the employers, the training company and the NCMA Chapter • With careful price-setting, successful contract negotiation, and good cost control this can be substantial fund raiser for the local Chapter Planning Your Educational Programs

15. Joint Programs • Co-host with other local chapters • Form partnerships with similar associations in your local area • Share program ideas and presentations with other chapters nation wide • Best Chapter Programs can be posted on the NCMA intranet • Successful programs can be shared by writing a short article for the ChaptersConnect! newsletter Planning Your Educational Programs

16. Case Study: CPCM Certification Education at Tysons Corner Chapter • TCC identified certification and professional education as a core offering to members • 2005 saw increasing interest among members for all types of certification exam preparation courses • CPCM, CCCM, CFCM Planning Your Educational Programs

17. Case Study Con’t: CPCM Certification Education at Tysons Corner Chapter • 2005: Expansion of training format to web-based ‘Yahoo Teamroom’ with conference call dial-in • Once a week for 6 weeks, 7 - 8:30pm • Facilitation by chapter volunteer instructors • Increased participation 3x over traditional classroom format • Based on NCMA exam prep texts and CMBOK, purchased through website bookstore Planning Your Educational Programs

18. Case Study Con’t: CPCM Certification Education at Tysons Corner Chapter • 2006-7 saw even greater member demand and participation grew to a program serving >200 member/students • Student surveys reported good results • Those taking exam believe course assisted them • Classes grew from 1/year to 1 or 2/quarter • Students turned away, classes SOLDOUT • We reached capacity – something new needed • Still a ‘synchronous’ format with Chapter volunteers Planning Your Educational Programs

19. Case Study Con’t: CPCM Certification Education at Tysons Corner Chapter • 2007-8 expanded TCC’s program in coordination with Bellevue University (BU) • TCC Memorandum of Understanding signed • Move to ‘asynchronous format’ • Alignment with major adult education provider, BU • Use of college level web-based tools • Accommodates unlimited students, flexible work schedules • Joint Marketing with TCC input to curriculum to ensure service to members and application to workplace contract mgt setting • Qualified Instructors, trained by Bellevue from the CM community • Revenue stream to the Chapter based on students • Rolled out at World Congress 2008 • Program now on-line at www.ncmatcc.org or www.ncmaprep.com Planning Your Educational Programs

20. Planning Your Educational Programs

21. Idea Swap What innovative education programs has your chapter produced in the past? What innovative education programs does your chapter plan to host for the 2008-2009 program year? Planning Your Educational Programs

22. Planning Your Educational Programs