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THE CAMEROON ROAD FUND

THE CAMEROON ROAD FUND. A Public Administrative Establishment Under the authority of the Ministry of the Economy and Finance Institutional Framework of the FUND : Law n° 96/07 of 08 April 1996, on the Protection of the Road Network of Cameroon ;

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THE CAMEROON ROAD FUND

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  1. THE CAMEROON ROAD FUND • A Public Administrative Establishment • Under the authority of the Ministry of the Economy and Finance • Institutional Framework of the FUND : • Law n° 96/07 of 08 April 1996, on the Protection of the Road Network of Cameroon ; • Law n° 98/011 of 11 July 1998, modifying and completing certain dispositions of law n° 96/07 of 08 April 1996 ; • Law n° 99/016 of 22 December 1999, on the general statutes of public establishments and public et Para public sector corporations; • Law n° 2004/021 of 22 July 2004, modifying and completing certain dispositions of law n° 96/07 of 08 April 1996 ; • Decree n° 98/162 of 26 August 1998, fixing the modalities of the functioning of the Road Fund; • Decree n° 2005/239 of 24 June 2005, organising and fixing the modalities of functioning of the Road Fund. This last decree broadened the duties of the Fund by adding an «office for Investments» above the « Maintenance office» and increasing the number of workers from 15 to 20 persons. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  2. LES AUDITS EXTERNES • L’article 32 du décret n° 2005/239 dit que : L’administrateur commet, sur avis du Comité de Gestion, des audits techniques, financiers et comptables au moins deux (2) fois par an exécutés par un cabinet indépendant, recruté après appel à la concurrence. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  3. THE VOTE HOLDERS OF THE ROAD FUND • The Ministry of Public Works which is responsible for: • Routine and Periodic maintenance as well as the rehabilitation and construction of the priority inter-urban network of earth and sealed roads, • The maintenance, rehabilitation and construction of rural roads of the priority network, • The protection of the national road network (management and maintenance of weigh bridges and rain gates), • The supervision and control of road works. • The Ministry of Urban Development and Housing responsible for: • The maintenance, rehabilitation and construction of priority urban roads (earth and sealed roads and drainage); • The supervision and control of road works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  4. THE VOTE HOLDERS OF THE ROAD FUND • The Ministry of Transportwhich is responsible for the Road Safety and accident prevention. • The Administrator of the Road Fundwho manages: • The functional budget and equipment of the Road Fund, • The services of accounting, financier and technical audits. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  5. SERVICES OF THE MINPW • ERP: Maintenance of Priority Network • Routine and/or periodic maintenance of earth roads; • Routine and/or periodic maintenance of sealed roads; • Manual maintenance on sealed roads; • Maintenance and repairs of structures; • Private management of Ferries. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  6. SERVICES OF THE MINPW • ERR: Routine and/or periodic maintenance ofrural roads; • PPR: Routine maintenance of fixed et mobile installations necessary for the protection of the public road network; • ECT: Road or soil studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  7. SERVICES OF MINDUH • EVU: Maintenance of priority urban roads • Earth roads, • Sealed roads, • Drainage structures and bridges • ECT: Road or soil studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  8. SERVICES OF MINT • PSR: Road Safety and Accident Prevention. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  9. REPARTITION OF THE FUNDS ARMFA GENERAL ASSEMBLY, ACCRA 2006

  10. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  11. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  12. THE TECHNICAL AUDITS OF THE ROAD FUND ARMFA GENERAL ASSEMBLY, ACCRA 2006

  13. DEFINITIONS Types of consultation • RIT : Restrained international tender ; • OIT : Open international tender ; • MA : Mutual Agreement Contract. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  14. THE SEMINARS OF RESTITUTION ARMFA GENERAL ASSEMBLY, ACCRA 2006

  15. 1998 – 1999 CAMPAIGN • The consultation for the selection of the auditor was restrained to twelve Consultants. • For this campaign only the MINPW was involved • The audit mission was divided into three lots and two companies were retained : • Lot 1 –North network by Cabinet E. RAUSCH • Lot 2 – South network by Cabinet E. RAUSCH et • Lot 3 – West network by SODETEG consultants. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  16. VOLUME OF AUDITED WORKS 1998 – 1999 Campaign 158 Contracts for an engaged amount of : 11.967 milliards F CFA. • 101 contracts for execution of works ; (the repartition by type of works is in annex) • 57 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  17. REMARKS AND RECOMMENDATIONS OF THE AUDITOR • For this campaign, only the MINPW carried out works and the technical audit was à posteriori. • Les principal remarks and recommendations were on : • the good quality of control, but the control engineers had too much ground to cover and found it hard to be efficient; • the poor quality and equipment of enterprises, few real enterprises ; • the insufficient definition of works realised, • generally only executed work was paid for, a positive point ; • two flagrant work cases on rehabilitation were observed. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  18. 1999 – 2000 CAMPAIGN • The consultation for the selection of the auditor was restrained to ten Consultants. • For this campaign the following were involved: • Le MINPW • Le MINVIL Even though there were more contracts, there was only one Consultant : the HENTOU / 2 AC group. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  19. VOLUME DES TRAVAUX AUDITES 1999 – 2000 Campaign MINTP 171 Contracts for a total amount of : 22.994 milliards F CFA. • 160 contracts for execution of works ; (the repartition by type of works is in annex) • 11 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  20. VOLUME OF AUDITED WORKS 1999 – 2000 Campaign MINVIL 14 Contracts for an amount of : 1.790 milliard F CFA. • 8 contracts for execution of works ; (the repartition by type of works is in annex) • 6 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  21. REMARKS AND RECOMMENDATIONS OF THE AUDITOR • Analysis of the contract award conditions : no real transparency existed. This could hamper the emergence of competent SME. • On the ground, the road axis were uncertain. Perhaps GPS coordinates study should have been done. • The system of closing the contracts on a fixed date could have favoured the mediocrity. This practice should be abandoned. • Put in place at the level of the RF an evaluation of realisations of the campaign so that the approval of programming takes the state of the roads into account and that the weak enterprises should be known during the campaign. • Avoid engagements of funds which could lead the RF to have difficulties with its treasury. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  22. CAMPAIGN 2000 - 2001 • The open consultation was declared unsuccessful. The technical audit technique for this campaign was awarded to the HENTOU / 2 AC group; • The following ministries were involved • MINPW • MINVIL • MINUH and • MINT ARMFA GENERAL ASSEMBLY, ACCRA 2006

  23. VOLUME OF AUDITED WORKS 2000 – 2001 Campaign MINPW 286 Contracts for an amount of : 29.894 milliards F CFA. • 273 contracts for execution of works; (the repartition by type of works is in annex) • 13 contracts for studies and control of works. 2000 – 2001 Campaign MINVIL 14 Contracts for an amount of : 1.908 milliard F CFA. • 10 contracts for execution of works ; (the repartition by type of works is in annex) • 4 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  24. VOLUME OF AUDITED WORKS 2000 – 2001 Campaign MINUH 26 Contracts for an amount of : 2.994 milliards F CFA. • 26 contracts for execution of works ; (the repartition by type of works is in annex) • The control of works was carried out by the personnel of MINUH. 2000 – 2001 Campaign MINT 11 Contracts for an amount of : 0.589 milliard F CFA. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  25. REMARKS AND RECOMMENDATIONS OF THE AUDITOR • The unit prices of medium term contracts are higher than those of annual contracts. • The observed weaknesses of programming persist. • At the level of MINVIL and MINUH, the programming weakness is in engineering leading to a poor quality of works executed. For these two Vote holders some of the works were eligible for RF financing. • The follow-up of contracts was improved at the level of the RF thanks to a programme put in place graciously by the auditor. There is a serious problem of storage space. • The technical assistance of PERFED II (EU funded) has put in place a homogenous system of billing which considerably improves the follow-up and coordination for the supervising consultants. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  26. AWARD OF TECHNICAL AUDIT CONTRACTS FOR TWO CAMPAIGNS • The Management Committee of the RF was concerned about efficiency of the expenditure. • The auditor comes in at the end of the campaign and it is difficult to appreciate the quality of works on the roads especially earth roads. • The recommendations did not seem to be followed by the vote holders. • The audit contract should be done over two campaigns to gain time on the consultation and mobilisation. • The idea of a seminar of restitution of observations and recommendations of audit reports was introduced. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  27. 2001 – 2002 ; T 2002 ; 2003 & 2004 CAMPAIGNS • The technical audit mission for the campaigns of 2001-2002, T2002 and 2003, was awarded to the HENTOU / 2 AC group, after an open international tender ; • The ministries concerned were: • Le MINPW • Le MINVIL • Le MINUH et • Le MINT. The technical audit mission for the campaign of 2004, awarded by mutual agreement to the HENTOU / 2 AC group. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  28. VOLUME OF AUDITED WORKS 2001 – 2002 Campaign MINPW 209 Contracts for a total amount of : 23.294 milliards F CFA. • 175 contracts for execution of works ; (the repartition by type of works is in annex) • 34 contracts for studies and control of works. 2001 – 2002 Campaign MINVIL 12 Contracts for a total amount of : 1.538 milliard F CFA. • 7 contracts for execution of works ; (the repartition by type of works is in annex) • 5 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  29. VOLUME OF AUDITED WORKS 2001 – 2002 Campaign MINUH 130 Contracts for a total amount of: 2.823 milliards F CFA. • 114 contracts for execution of works ; (the repartition by type of works is in annex) • 16 contracts for studies and control. 2001 – 2002 Campaign MINT 7 Contracts for a total amount of : 0.569 milliard F CFA. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  30. VOLUME OF AUDITED WORKS T 2002 and 2003 Campaigns MINTP - 332 (161+171) Contracts for an amount of : 31.709 milliards F CFA. • 278 (141+137) contracts for execution of works ; (the repartition by type of works is in annex) • 54 (20+34) contracts for studies and control of works. T 2002 and 2003 Campaigns MINVIL 32 (13+19) Contracts for an amount of : 2.037 milliards F CFA. • 22 contracts for execution of works; (the repartition by type of works is in annex) • 10 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  31. VOLUME OF AUDITED WORKS T 2002 and 2003 Campaigns MINUH 96 (41+55) Contracts for an amount of : 2.188 milliards F CFA. • 73 (31+ 42) contracts for execution of works ; (the repartition by type of works is in annex) • 23 (10+13) contracts for studies and control of works. T 2002 and 2003 Campaigns MINT 4 (2+2) Contracts for an amount of : 0.217 milliard F CFA. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  32. VOLUME OF AUDITED WORKS 2004 Campaign MINPW 49 Contracts for an amount of : 13.734 milliards F CFA. • 40 contracts for execution of works ; (the repartition by type of works is in annex) • 9 contracts for studies and control of works. 2004 Campaign MINVIL 24 Contracts for an amount of : 1.467 milliard F CFA. • 14 contracts for execution of works ; (the repartition by type of works is in annex) • 10 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  33. VOLUME OF AUDITED WORKS 2004 Campaign MINUH 56 Contracts for an amount of : 1.470 milliards F CFA. • 46 contracts for execution of works ; (the repartition by type of works is in annex) • 10 contracts for studies and control of works. 2004 Campaign MINT 7 Contracts for a total amount of : 0.534 milliard F CFA. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  34. 2005 & 2006 CAMPAIGNS • The technical audit mission for the campaigns of2005 and 2006, was awarded to the ADRH APAVE / CETE APAVE Sudeurope group, following an open international tender ; • The following ministries are involved: • MINTP • MINVIL • MINUH and • MINT. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  35. VOLUME OF AUDITED WORKS 2005 Campaign MINPW 304 Contracts for a total amount of : 34.399 milliards F CFA. • 266 contracts for execution of works ; (the repartition by type of works is in annex) • 38 contracts for studies and control of works. 2005 Campaign MINDUH 66 Contracts for a total amount of : 4.073 milliard F CFA. • 45 contracts for execution of works ; (the repartition by type of works is in annex) • 21 contracts for studies and control of works. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  36. VOLUME OF AUDITED WORKS 2005 Campaign MINT 6 Contracts for a total amount of : 0.216 milliard F CFA. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  37. VOLUME OF AUDITED WORKS 2006 Campaign MINTP 249 Contracts for a total amount of : 32.394 milliards F CFA. • 223 contracts for execution of works ; (the repartition by type of works is in annex) • 26 contracts for studies and control of works. 2006 Campaign MINDUH Contracts are not yet signed. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  38. VOLUME DES TRAVAUX AUDITES 2006 Campaign MINT Contracts are not yet signed. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  39. REMARKS & RECOMMENDATIONS OF THE AUDITORS • Necessity of anticipation in the preparation of tasks making up the cycle of projects. • Necessity of having a data bank (unit prices, road data, performances of actors, ...). • Necessary to establish standard documents (call for tender, quantity estimates, as built plans, ...). • Inadequacy of studies in the urban projects. • Apply the contract Code and introduce criteria and sub criteria for evaluation in the call for tender. • Improve the management of documentation . ARMFA GENERAL ASSEMBLY, ACCRA 2006

  40. REMARKS & RECOMMENDATIONS OF THE AUDITORS • Verify the conformity of personnel in the submission and at the job site. • Organise periodic coordination meetings. • Find a means to verify the authenticity of documents attached to bills (cautions, insurance, ...) • Find a way to award the contract for the management of rain gates to another company other than the one executing works who is no longer on site. • Give the control of materials its place to permit it to guarantee the control of the quality of works. • Improve the follow-up of contracts at the level of vote holders so that the general and final bill should be established and the dossier filled at the RF. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  41. THE FOLLOW-UP OF THE EXECUTION OF THE MATRIX OF ACTIONS AFTER THE SEMINAR • A matrix of actions is elaborated on the last day of the seminar of restitution of recommendations of the report of the technical audit. • The matrix of actions is widely distributed but the actions are not executed after. • This is why a follow-up committee for the execution of the actions of the matrix and preparation of the next seminar was set up. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  42. THE MAIN IMPROVEMENTS • PROGRAMMING : • The vote holders are organising specific structures in charge of programming. • Medium term contracts will be prolonged. • Steps are being taken to systematically plant mile stones on the road network. • The as-built plans and the collection of data on degradations will be sent to the programming service. • The RF management committee will keep an eye on the advancement of the ongoing achievements in year (n) before the approval of programming in year (n+1) from the vote holders. • Studies have been launched for the definition and classification of the urban network in the cities of Yaounde and Douala by the MINDUH. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  43. THE MAIN IMPROVEMENTS • AWARD OF CONTRACTS • The ARMP will produce standard tender documents. • The tender boards must be kept informed of the performances of contractors tendering. • The vote holders have planned to have structures in their organisational charts for the creation of data banks . • The criteria and sub criteria for the evaluation of submissions are already in the calls to tender. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  44. THE MAIN IMPROVEMENTS • EXECUTION OF WORKS • Thanks to MAIER, the MINPW takes note of all the faults and applies planned contractual penalties. • The RF Management Committee has put in place a follow-up Committee for the application of the actions planned in the matrix of actions elaborated during the seminar. • Meetings exists in the MINPW, the MINDUH has not yet reacted. • The Road Fund and the Banks have established a means of communication which will guarantee the verification of cautions. • The MINPW has created a Division for the Protection of the Network and the Environment of Roads. • Working sessions are planned between the RF and the vote holders to verify the general and final bills. ARMFA GENERAL ASSEMBLY, ACCRA 2006

  45. ANNEXES ARMFA GENERAL ASSEMBLY, ACCRA 2006

  46. THE 1998 – 1999 CAMPAIGN ARMFA GENERAL ASSEMBLY, ACCRA 2006

  47. THE 1999 – 2000 CAMPAIGN MINTP ARMFA GENERAL ASSEMBLY, ACCRA 2006

  48. THE 1999 – 2000 CAMPAIGN MINVIL ARMFA GENERAL ASSEMBLY, ACCRA 2006

  49. THE 2000 – 2001 CAMPAIGN MINTP ARMFA GENERAL ASSEMBLY, ACCRA 2006

  50. THE 2000 – 2001 CAMPAIGN MINVIL ARMFA GENERAL ASSEMBLY, ACCRA 2006

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