Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF)

Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF) August 13, 2014 Iris Lee AMNH Library ilee@amnh.org Nick Krabbenhoeft AMNH Library, Coded Culture n@nkrabben.com

CLIR HIDDEN COLLECTIONS PROJECTDescribing AMNH’s Collections Expeditionary Field Work at the American Museum of Natural History 2013-2016 Finding aids for archival collections Entity records for expeditions and personnel Shackelford, James B., “At nest of the even dozen dinosaur eggs, with George Olsen, who found them, at left, and Roy Chapman Andrews at right, Mongolia, 1925.”

CHALLENGE #1Describing AMNH’s Collections

CHALLENGE #1Connecting Collections Throughout Divisions What did they bring back? Specimens and artifacts Notes and sketches Diaries Journals Specimen books Photographs Recorded sound Moving images Archival records for Central Asiatic Expeditions were found in almost all of the divisions of Science Anthropology Paleontology Vertebrate Zoology Physical Science Research Library Shackelford, James B., “Roy Chapman Andrews watching William P. T. Hill map Urtyn Obo badlands, Mongolia, 1928.”

POSSIBILITY #1EAC-CPF Encoded Archival Context – Corporate Bodies, Persons, Families (EAC-CPF) • Reconnect collections • Increase resource discovery • Reuse biogHist notes across finding aids • Reduce redundant work

SOLUTION #1EAC-CPF EAC Anthro EAD Paleo EAD VZ EAD Physical Sciences EAD Library EAD

SOLUTION #1EAC-CPF linked to Finding Aid EAC EAC VZ EAD Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

SOLUTION #1Leads to Resource Discovery EAC EAC Anthro EAD Paleo EAD VZ EAD Physical Sciences EAD Library EAD Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.”

SOLUTION #1<relations> Leads to Resource Discovery Shackleford Photo Collection EAD Shackleford EAC CREATOR:Shackleford, James B. DATE:1925 <cpfRelation>Central Asiatic Exp. <dates>1922, 1925, 1928

SOLUTION #1…and Provides Context Shackelford, James B., “Roy Chapman Andrews telling Merin, camel leader, how to get caravan down to camp at ShabarahkUsu from top of Flaming Cliffs, Mongolia, 1925.”

SOLUTION #1EAC-CPF Documentation… early 2012 EAC-CPF and Linked Data Resources 2010 Draft EAC-CPF Tag Libraryhttp://www3.iath.virginia.edu/eac/cpf/tagLibrary/cpfTagLibrary.html Getty Linked Open Data Projecthttp://www.getty.edu/research/tools/vocabularies/lod/ LC Linked Data Servicehttp://id.loc.gov/ EAC-CPF Project Documentation Harvard-Yale Connect the Dotshttps://osc.hul.harvard.edu/liblab/proj/connecting-dots-using-eac-cpf-reunite-samuel-johnson-and-his-circle Tufts EAC-CPF Best Practicehttp://sites.tufts.edu/dca/files/2011/03/DAT-040DCABestPracticesforEAC.pdf University of Virginia SNAChttp://socialarchive.iath.virginia.edu/

CHALLENGE #2Incorporating Linked Data

SOLUTION #2Adding Links @xlink:href URIs recorded throughout the schema

SOLUTION #2Defining Controlled Vocabularies @xlink:href URIs recorded throughout the schema <relationEntry@xlink:arcrole> Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/

SOLUTION #2Using Controlled Headings @xlink:href URIs recorded throughout the schema <relationEntry @xlink:arcrole> Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/ <placeEntry@vocabularySource> Getty Thesaurus of Geographic Names http://vocab.getty.edu/tgn/[ID]

CHALLENGE #3Creating XML

CHALLENGE #3Lots of Data @xlink:href URIs recorded throughout the schema <relationEntry@xlink:arcrole> Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/ <placeEntry@vocabularySource> Getty Thesaurus of Geographic Names http://vocab.getty.edu/tgn/[ID]

Challenge 3 CHALLENGE #3Creating XML

Challenge 3 CHALLENGE #3Who Handcodes XML?

POSSIBILITY #3XML Editors • xEAC • http://eaditor.blogspot.com/ • oXygen • Microsoft Excel • Microsoft Access • Microsoft InfoPath • FilemakerPro

Solution 3 SOLUTION #3Excel Workform

SOLUTION #3Excel Macro • Function finds root node in workform. • Assigns data in table below root node to child nodes named by column headings. • Additional functions format • paragraphs • dates • xml attributes

SOLUTION #3 Excel Macro Example

Solution 3 SOLUTION #3 Excel Macro Example

CHALLENGE #4Entity Management

CHALLENGE #4Entity Management EAC_0103 EAC_0012 EAC_0561 EAC_0001 EAC_0288 EAC_2381

CHALLENGE #4Entity Management EAC_0103 EAC_3894 EAC_0012 EAC_0561 EAC_0001 EAC_0288 EAC_2381

POSSIBILITY #4Manage with databases EAC_0103 EAC_3894 AMNH Library EAD EAC_0012 EAC_0561 Database EAC_0001 EAC_0288 EAC_2381

FUTURE xEAC http://numismatics.org/authority/noe

FUTURE xEAC

FUTURE xEAC Editing Interface

FUTUREConnecting EAC to the library Finding Aids (AT) Images (Omeka) Published material (OPAC) Entities (xEAC?) Digitized Material (DSpace)

Future FUTUREConnecting EAC to the World AMNH Library Repositories AMNH Department Repositories EAD Image VZ EPS Anthro MARC EAC Public Access Points amnh.org Authority Cooperatives Data

Questions, Comments, Suggestions?Thank youhttp://images.library.amnh.org/hiddencollections/

Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF)