1 / 21

Cooperative Procurement- The Good, the Bad and the Ugly

Cooperative Procurement- The Good, the Bad and the Ugly. Presenters: Linwood Spindle Eugene Anderson Paul Higgins Pete Stamps. Cooperative Procurements. Policy APSPM 3.7. Cooperative Procurements. Review and Approval Process for Use of Cooperative Contracts. Cooperative Procurements.

race
Download Presentation

Cooperative Procurement- The Good, the Bad and the Ugly

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Cooperative Procurement-The Good, the Bad and the Ugly Presenters: Linwood Spindle Eugene Anderson Paul Higgins Pete Stamps

  2. Cooperative Procurements Policy APSPM 3.7

  3. Cooperative Procurements Review and Approval Process for Use of Cooperative Contracts

  4. Cooperative Procurements When an agency identifies a procurement need and desires to utilize a cooperative contract, the following steps are undertaken by the agency and DPS:

  5. Cooperative Procurements Agency: Completes the Annex 13-D form in the APSPM. Attaches a copy of the solicitation including all addenda and award documents.

  6. Cooperative Procurements Agency continued: A copy of the bidders list if the solicitation not posted in eVA. A statement that the cooperative contracts Scope of Work meets the requirements requested by the agency and why the agency would not benefit from competing their requirement.

  7. Cooperative Procurements DPS: Assigns a tracking number to the Annex 13-D form for tracking purposes and records the request on a database.

  8. Cooperative Procurements DPS: Assigns the request to the appropriate contract officer for review and action.

  9. Cooperative Procurements DPS: The contract officer reviews the request to ensure all information from the agency is attached and complete.

  10. Cooperative Procurements DPS: Reviews the current DPS State Contract List to verify an existing DPS contract isn’t available for the same or similar commodity. If an existing contract is found, additional information will be requested from the agency to justify why the existing DPS state contract does not meet their needs.

  11. Cooperative Procurements DPS: The Contract Officer reviews the request to verify the following: 1. Does the solicitation contain the appropriate cooperative contract clause or language?

  12. Cooperative Procurements DPS continued: 2. Does the solicitation include the DGS/DPS General and appropriate Special Terms and Conditions? If not, the Virginia Cooperative Contract Addendum will need to be completed. 3. Was the solicitation advertised in eVA? If not, the Contract Officer will conduct an analysis of the bid list to determine if the appropriate number of SWaM’s were included and solicited.

  13. Cooperative Procurements DPS continued: 4. Determine if there would be a substantial impact on the SWaM community if the contract were approved.

  14. Cooperative Procurements DPS: Review the contract pricing to determine if it is deemed fair and reasonable and in the best interest of the Commonwealth. Verify the pricing schedule is not restrictive to the goods and services of the sponsoring agency of the contract.

  15. Cooperative Procurements DPS: Verify the contractor has the necessary registrations, licenses, certifications, etc. and is eVAregistered.

  16. Cooperative Procurements DPS: Verify if the contractor is a resident of another state and that the appropriate state preferences were properly applied.

  17. Cooperative Procurements DPS: Contact the vendor and the issuing entity’s Contract Officer to notify them of DPS’s desire to approve the use of the contract and advise them of the changes necessary to permit its use. Send the Virginia Cooperative Contract Addendum and any special terms and conditions to the vendor for review and their signature.

  18. Cooperative Procurements DPS: Once the vendor has signed the completed Annex 13-D form, return a copy to the agency.

  19. Cooperative Procurements DPS: If the contract is appropriate and approved for statewide use, posts the notice on the Statewide Contract List.

  20. Cooperative Procurements AGENCY: Issues an eVA purchase order against the cooperative contract.

  21. Cooperative Procurements Scenarios of Cooperative Contracts

More Related