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September 12th Town Hall Webinar: Data Pipeline Updates & Support

Join us for the September 12th Town Hall webinar where we will provide updates on Data Pipeline, answer LEA questions, and offer support. Learn about new user guide modules, version releases, and more.

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September 12th Town Hall Webinar: Data Pipeline Updates & Support

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  1. September 12thTown Hall • Welcome to the September 12thTown Hall • We will begin the webinar shortly. • Dial in number is 1-866-764-6750 • Please use *# to mute your phone. You can unmute your phone using *#. • Support at: datapipeline.support@cde.state.co.us • Goal: Provide a weekly forum to answer LEA questions on Data Pipeline and inform LEA’s on any upcoming news and updates. 1

  2. Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones) • Enter your Name and your District when logging into the webinar (no password will be needed) • For today’s event, we will hold the Q&A session at the end of the presentation: • Type it in the Chat Box for a response OR • Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you 2

  3. Introductions • CDE Staff Introductions 3

  4. Talking Points • Version and Release Notes • User Guides and Modules • Respondent Users by Collection and Number of LEAs Submitting to Interchanges • District User Reports for LAMs • Special Education Huddle • Special Education Access • Communications • Staff Personnel Form • Assessment SBD • Student File Walk Through with Tagging.  - CDE is asking for LEAs to attempt submitting a student file after the Town Hall 4

  5. Version and Release Notes 5

  6. Data Pipeline Version and Releases • Version • Data Pipeline will be updated every two weeks • Report version # with any submitted issues • Release Notes • Highlight what changes have been implemented • When in Data Pipeline, click on version bottom right 6

  7. Data Pipeline Version 7

  8. Data Pipeline Release Notes 8

  9. User Guides and Modules 9

  10. New User Guide Modules • New Training Modules Available at: http://www.cde.state.co.us/datapipeline/train_trainings • Data Pipeline - Introduction Training • Data Pipeline - Data Management Training • Data Pipeline - Add and Edit Records • Data Pipeline - Validation Reports and Cognos Reports • Data Pipeline - Creating Snapshots and Submitting Data to CDE • Data Pipeline - Module 6 (Coming Soon) • Data Pipeline - Troubleshooting 10

  11. Respondent Users by Collection and Number of LEAs Submitting to Interchanges 11

  12. Number of Respondents and Submissions 12

  13. More Support IdM Questions Debbie Vahling - 303-866-5981 Bill Pallman - 303-866-5970 They will support LEA questions at datapipeline.support@cde.state.co.us or HelpDesk@cde.state.co.us Please use the above emails for immediate support.

  14. District User Reports for LAMs 14

  15. LAM Report of Assigned Roles • CDE recognizes the importance of this resource • Future • In vendor contract to develop report • May be another month or two • Currently • Send request to • DataPipeline.Support@cde.state.co.us • HelpDesk@cde.state.co.us 15

  16. Special Education Huddle 16

  17. Special Education Weekly “Huddle” Thank you everyone who was able to make the first of our Special Education Weekly Huddles and for your patience while we worked through the technical issues. During the course of the call we covered • IdM • Setting up Special Educaiton User Managers, LAMs, and User Groups • Data Pipeline Website Access • Special Education IEP Interchange Files • Child • Participation • Parent • ESSU IEP Interchange System • Format Checker, Uploading Files, Validation Reports, Editing Records, Downloading Files Our next Huddle will be September 17th, 2013. Please note a change in time to 11:00 am to 12:00 pm. We will send out reminders a couple days prior to the next call.

  18. Special Education Access 18

  19. Communications 19

  20. Town Hall Communications Thank you everyone for your invaluable participation during these last several months of “Town Halls”. We know there are some kinks yet to work out for who should get the communications and we appreciate your patience while we work to create the most up-to-date Data Pipeline Distribution Lists.

  21. Staff Personnel Form 21

  22. Staff Personnel Form • Location of the Staff Personnel Information Form: • http://www.cde.state.co.us/datapipeline/inter_staff 22

  23. Assessment SBD 23

  24. SBD Clearifications • Pre-Coded label data will be downloaded from non-tagged data in the student interchange. • SBD collections are exactly like ADE collections. Districts are verifying /correcting the file from the assessment vendor – they are not updating student interchanges and data pipeline is not overwriting vendor data with data from student interchange. 24

  25. Student File Walk Through with Tagging – CDE is asking LEAs to attempt submitting a student file after the Town Hall 25

  26. Tagging • Why is it needed? • Three collections occur at same time. • Student October – data as of October 1st • December Count – data as of December 1st • Precoded labels most recent value 26

  27. Tagging • Who needs it? • Districts who want to store data for a collection and work on more recent data at the same time. • Districts who want to continue cleaning up current data while finalizing their pupil enrollment. 27

  28. Tagging • How does it work? • File upload screen select tag 28

  29. Tagging • File is loaded and all records are tagged • Uses for tagging • Allows storage of three different data sets • Similar to having three similar spreadsheets with different names. • Test_OCT.xlsx • Test.xlsx • Test_DEC.xlsx 29

  30. Tagging • How do you know records have been tagged? • Batch Maintenance Screen • Edit record screen 30

  31. Tagging • What does it look like in the database? • Load student with Student October tag • Load same student for precoded labels and no tag 31

  32. Tagging • What does it look like in the database? • Load data specific to Special Education December Count • There are three different sets of data for the same student. • One for October 1st • One for current value • One for December 1st 32

  33. Tagging • How does the system know what row to use? • Create snapshot screen – For Student October • Choose tagged or untagged records. • Tagged records will take precedence over untagged records 33

  34. Tagging • Some common questions • Do I have to use tagging? • No, tagging is not required. It was added because it was requested by districts • What collections use tagging? • Only the student profile uses tagging. It is used for Student October and Special Education December Count. • Why would I need to use tagging? • Tagging is used when there is a concern with data overlapping and incorrect values being reported. 34

  35. September 12thTown Hall Thanks for joining us today! Have a great day! Next Town Hall: September 19th 35

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