ROCKSTAT

1. ROCKSTAT APRIL 11, 2013 PUBLIC SAFETY INFRASTRUCTURE HOUSING

2. Department of Law PRESENTED BY: Kerry F. Partridge City Attorney

3. Risk Management and Litigation PRESENTED BY: Kerry F. Partridge City Attorney

4. Department of Law-Risk Management • Liability Insurance • The City purchased liability insurance in November of 2011. • Our insurance carrier is Travelers, Inc. • The City is insured up to $10 million dollars. • However, we have a “self-insured retention” of $500,000. • The self-insured retention is not cumulative. • Therefore, on large claims we still need to pay the first $500,000 of each claim.

5. Department of Law-Risk Management • Liability Insurance, continued. • Litigation reports all potentially large claims to Travelers. • Travelers then assigns a “reserve” to each claim based upon severity. • Litigation reports a handful of claims each year. • Examples of reported claims include police officer involved shootings and major accidents involving death or serious injury. • Thus far, we have not experienced a major covered loss through insurance.

6. Department of Law-Risk Management

7. Department of Law-Risk ManagementAchievements • Lawsuits received in 2012 have been at or below historical average. • Cases closed in 2012 have exceeded historical average. • Outlay amounts in late 2012 and early 2013 have been below historical average. • Cases won v. settlements have been consistent with historical average.

8. Department of Law-Risk ManagementAreas of Improvement • Continuous improvement in cases won v. settlements. • Improve consistency of cash outlays per quarter. • Close more files per quarter. • Reduce new lawsuits by improving the claim resolution process.

9. Freedom of Information Act Update PRESENTED BY: Kerry F. Partridge City Attorney

10. Department of Law-FOIAAreas of Improvement • FOIA presentation in March revealed the incompleteness of FOIA data. • The data presented was correct but incomplete, and did not accurately reflect departmental FOIA performance. • As a result, the FOIA team has developed several process improvements designed to improve the quantity and quality of RockStat data. • FILOs will now individually report each late FOIA request to the FOIO(s). • FILOs will double check the accuracy and completeness of the data entered into the departmental FOIA workflow. • FILOs will close FOIA requests in a timely manner. • IT Department will continue to develop new and improved data reporting.

11. Department of Law-FOIAAchievements • Global FOIA search mechanism completed in March 2013 • FILOs trained in new record keeping parameters in March 2013 • IT has begun implementation of new data parameters

12. Rockford Police Department PRESENTED BY: DEPUTY CHIEF DAVID HOPKINS

13. Rockford Police DepartmentCitywide Scorecard

14. Rockford Police DepartmentGroup A Dashboard

15. Rockford Police DepartmentViolent Crime Dashboard

16. Rockford Police DepartmentProperty Crime Dashboard

17. Hotspot Report Broadway March 12, 2013: Aggravated Battery The Happy Store March 14, 2013: Armed Robbery Reingold’s Computer Store March 15, 2013 Attempted Armed Robbery U.S. Post Office March 15, 2013 : Jerome Pruitt and Victor Petty ARRESTED Charges Include: Attempted murder, armed robbery, attempted armed robbery

18. Rockford Police DepartmentFirearm Recoveries

19. Rockford Police DepartmentRHA

20. Rockford Police DepartmentRHA

21. Rockford Police Department Achievements Improvements Violent Crime Reduction – 5% Property Crime Reduction – 5% Recruiting Process (30 applicants) Parolee Call-In (end of April) Probation High-Risk Checks • Dr. Aaron Thompson – Cultural and Diversity training • First Parolee Call-In • Parolee Checks – 50 completed • Promotion of ADC Dalke and Sergeant Schelling • Saturation Patrol (Hot Spots)

22. Rockford Fire Department PRESENTED BY: Chief Derek Bergsten

23. Rockford Fire DepartmentDashboard

24. Unit: Charlie 12 Location: Station 4 Placed in Service: Not in Service Cost: $174,354.00 Unit: Quint 9 Location: Station 9 Placed in Service: 6/23/2012 Cost: $835,129.00 Rockford Fire Department Unit: Quint 5 Location: Station 5 Placed in Service: 6/22/2012 Cost: $835,129.00 Unit: Engine 1 Location: Station 1 Placed in Service: 12/21/2012 Cost: $401,405.00 Unit: Quint 1 Location: Station 1 Placed in Service: 12/27/2012 Cost: $825,370.00 Unit: Charlie 16 Location: Station 10 Placed in Service: Not in Service Cost: $174,354.00 Unit: Charlie 29 Location: Station 3 Placed in Service: Not in Service Cost: $174,354.00 Unit: Charlie 28 Location: Station 11 Placed in Service: Not in Service Cost: $174,354.00 New Leased Vehicles

25. Rockford Fire Department Achievements • Recruit Class • Completed desk audit for AFG Grant • Transition to paperless pay stubs • Knox Rapid Access Newsletter • Company Officer Training Program • Completed orders for engines • Med vaults in ambulances • SOPs rewrite • Airport triennial exercise • Investigators Morris and Rotolo became IAAI-CFI Certified • 911 Division has joined a regional alliance and is actively participating with the planning of NG911 • 911 has replaced outdated CAD workstations/CPUs with new, more robust PCs which has increased speed and efficiency

26. Rockford Fire DepartmentAreas for Improvement • Paramedic ride along times. Districts are having difficulty with scheduling. • Officer/Driver training upcoming • 911 testing with RPS 205 • Dealing with Superusers and abuse at hospitals

27. Rockford Fire Department

28. Public Works Dept. PRESENTED BY: Mark Stockman – Street Superintendent Tim Holdeman – Water Superintendent Mark Lattner – Water Engineer

29. Street & Transportation Division PRESENTED BY: Mark Stockman – Street & Transportation Superintendent

30. Public Works - Street & TransportationScorecard

31. Public Works - Street & TransportationSnow & Ice Recap • Total Accumulation 39.5 inches • Total Salt Used 14,450 tons • Total Salt Cost $967,428 • City Labor $236,511 • Contractual Labor $821,108 • Total Fuel Cost $97,681 • Total Cost To City * $2,025,047 • Hansen Requests 391 • Ticketing 773

32. Public Works - Street & TransportationPothole Patching

33. Public Works - Street & TransportationPothole Patching

34. Public Works - Street & TransportationPothole Patching

35. Public Works - Street & TransportationAchievements • Awarded contracts for tree purchase & planting. • Have continued to show progress reducing open pruning requests. • New vehicles continue to come on-line. • Met benchmark for signal bulb outages and sign replacement. • Painting projects completed at Stations 1 & 2 • Completed new WinGIS layers for arterial patching and city mowing sites.

36. Public Works - Street & TransportationAreas for Improvement • Reduce pothole patching requests to pre-February level. • Begin City-wide spring clean-up delayed due to weather (sweeping, litter pick properties & mowing sites, gateways, etc.). • Complete evaluation and recommended changes to NPDES permit.

37. Water Division PRESENTED BY: Tim Holdeman – Water Superintendent

38. Public Works Department – Water DivisionScorecard

39. Public Works Department – Water DivisionMainbreak Statistics 1990 - 2013

40. Public Works Department – Water DivisionWinter Backlog 2009 - 2013

41. Public Works Department – Water DivisionUnidirectional Flushing Program 2013

42. Public Works Department – Water DivisionDrought Monitoring

43. Public Works Department – Water DivisionCorrosion Abatement Pilot Study Mulford Perryville Spring Creek 8 – 15 feet Sand Clay Guilford Area of Corrosion: Pipe in contact with clay East State

44. Public Works Department – Water DivisionCorrosion Abatement Pilot Study Sacrificial Anode Water Main

45. Public Works Department – Water DivisionAchievements • Large Meter Accuracy Testing • Cut-Off Box Location Verification Program • Zone Control Valve #10 Relocation • Worker Safety Training - Radium and Radon • Cross-Functional Information Sharing (with Call Center) • Operational Adjustments to Water Filtration Plants • AWWA State Conference • – Fluoridation Award, Papers, Posters

46. Public Works Department – Water DivisionAreas of Improvement • Well 37 Granular Activated Carbon (GAC) Treatment Plant Construction • Secondary Wells (5) Final Design • Well Rehabilitation – Wells 25 and 30 • Water Treatment Residuals Management Program • Corrosion Abatement Program

47. Engineering Division PRESENTED BY: Mark Lattner – Water Engineer

48. Public Works – Engineering DivisionScorecard

49. Public Works - Engineering DivisionMajor Upcoming Construction Projects • South Main Street – Bypass 20 to Clifton Avenue • IDOT to replace culvert pipe under Main St. just north of bypass beginning late March with full closure • Ramps @ Bypass 20 under construction this summer with partial closures • South Main Street – Pond Street to Cedar Street • Reconstruction projected to start end of May • Lane closures throughout project • North Main Street & Auburn Street Roundabout • Demos underway • Utility relocation work underway • Projected start date end of May • West State Street – Kent Creek to Sunset Avenue • City completing Water and Sanitary Sewer in March/April with temporary closures • Reconstruction will possibly start in May with a full closure

50. Public Works - Engineering DivisionMajor Upcoming Projects Detour Map