ADULT EDUCATION PARTICIPANT ACCOUNTING MANUAL ADULT EDUCATION PARTICIPANT AUDITING MANUAL

1. ADULT EDUCATION PARTICIPANT ACCOUNTING MANUALADULT EDUCATION PARTICIPANT AUDITING MANUAL State School Aid Act, Section 107, Adult Education

2. Adult Education Participant Accounting Manual Updates • Dates and Department references • Count dates • Legislative references • Removed 90 hour progress testing requirement • Glossary of Terms

3. Adult Education Participant Accounting Manual Updates • Section 3: Participant Eligibility • Participant Eligibility Chart • Reformatted • Removed State Tech (MCTI) as a program of enrollment

4. Adult Education Participant Accounting Manual Updates

5. Adult Education Participant Accounting Manual Updates • Section 3: Participant Eligibility • Attendance Requirements The participant was in attendance and received instruction in all classes on the count day, or met one of the following criteria:

6. Adult Education Participant Accounting Manual Updates • The participant had an authorized excused absence on the count day, was enrolled on or before count day, and attended all classes at least once within 30 calendar days following the count day.

7. Adult Education Participant Accounting Manual Updates • The participant had an unexcused absence on the count day, was enrolled and had been in attendance during the current semester or trimester prior to the count day, and attended all classes at least once during the next ten (10) consecutive school days following the count day.

8. Adult Education Participant Accounting Manual Updates • The distance learning participant was not in attendance on the count day, was enrolled on or before count day, had a minimum of five documented logins within 30 calendar days following the count day, and had weekly documented two-way communication with the certified teacher-of-record/mentor.

9. Adult Education Participant Accounting Manual Updates

10. Adult Education Participant Accounting Manual Updates • Section 4: Non-Conventional Learning • Learning Centers/Labs • Distance Learning • Aligns with Office of Adult Education Distance Learning Policy • Distance Learning Count Date Requirements • NEW attendance requirement for count date • No Limit to the number of distance learning courses • No requirement to take traditional instruction at the same time

11. Adult Education Participant Accounting Manual Updates • Distance Learning Count Date Requirements • Meet participant eligibility requirements • Course must be approved by local school board and must count toward HS diploma or program/progression • Certificated teacher and participant must be assigned to the distance learning course. The course must appear on participant’s class schedule.

12. Adult Education Participant Accounting Manual Updates • May not generate more FTE per course than would be generated by traditional classroom • No limit to the number of distance learning courses • Must be enrolled on or before count day, and if not in attendance on the count day, must have a minimum of five documented logins within 30 calendar days following the count day, and weekly documented two-way communication with the certified teacher-of-record/mentor.

13. Adult Education Participant Accounting Manual Updates • Teacher-of-record/mentor must be identified and must be a Michigan certified teacher employed by the school district…and will be available for assistance and to monitor the participant’s progress, and is responsible for reviewing all course work and assessments that would indicate the participant’s success in the course. • District is required to pay all required fees to participate in the course.

14. Adult Education Participant Auditing Manual Updates • Dates and Department references • Count dates • Legislative references • Removed 90 hour progress testing requirement

15. Adult Education Participant Auditing Manual Updates Section 2: Desk Audit Procedures Required documentation for distance learning participants: The distance learning participant must be enrolled on or before count day, and if not in attendance on the count day, must have a minimum of five (5) documented logins within 30 calendar days following the count day, and weekly documented two-way communication with the certified teacher-of-record/mentor.

16. Adult Education Participant Auditing Manual Updates Section 4: Local Program Field Audits • Checklist for records at start of audit: included required documentation for distance learning participants • For each program of enrollment, included attendance and audit requirements for distance learning participants

17. Adult Education Participant Auditing Manual Updates Section 5: Audit Reports A participant eligibility count audit report must be submitted to the Office of Adult Education and the Michigan Department of Education Office of Audits via the Michigan Student Data System (MSDS), and also to the superintendent of the local school district (or applicable local program managers). The final FTE report is a public record and is available to any interested party.

18. Adult Education Participant Auditing Manual Updates • Appendices • Removed Optional Narrative Format (required format in MSDS) • NEW Distance Learning Contact Log • NEW Distance Learning Log-in Log

19. Resources Available on the Office of Adult Education Website: www.michigan.gov/adulteducation • 2012-13 State School Aid Act (Section 107) • Participant Accounting & Auditing Manuals • Distance Learning Policy • Assessment Policy • Attendance Policy • Goal Setting Policy • Adult Learning Plan • Office of Adult Education Guidebook

20. Resources (con’t) • Michigan Adult Education and Training Conference Information • Technical Assistance Visits • Link to the Michigan Adult Education Professional Development (MAEPD) Website: www.maepd.org • Preparing Workers for the 21st Century • Career Pathways Toolkits • E-Library • Professional Development Opportunities • Task Force Meeting information • …and much, much more!

21. Office of Adult Education Contact Sandy Thelen, State Funds Coordinator 517-373-3395; thelens@michigan.gov