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Attendance & School Setup

Attendance & School Setup. I’m Sarah Buck.  I have been a PowerSchool Admin for 6 years. 3 at the Raytown School District, and 3 at University Academy in Kansas City, where I am currently. I have been married for a little under 2 years. We got hitched in Vegas!.

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Attendance & School Setup

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  1. Attendance & School Setup

  2. I’m Sarah Buck. I have been a PowerSchool Admin for 6 years. 3 at the Raytown School District, and 3 at University Academy in Kansas City, where I am currently. I have been married for a little under 2 years. We got hitched in Vegas!

  3. Course Outline • Introduction•School Setup Overview • School Setup Procedures • Attendance Setup Overview • Attendance Setup Procedures • Resources

  4. To ensure that data is successfully recorded and accessible in PowerSchool, certain school setup parameters must be set in PowerSchool at the beginning of each school year.We will identify many of the school setup items that need to be revisited at the start of each school year.

  5. School Setup Overview•Scheduling Setup • Calendar & Related Setup • Grading Setup • General Setup

  6. Scheduling • Years & Terms • Periods • Cycle Days

  7. Scheduling: Years & Terms• Years & Terms for next year must be setup prior to running EOY.•Remember: When you commit your schedule in PowerScheduler, the years and terms on the live side will be overwritten with the years and terms in PowerScheduler.

  8. Scheduling: PeriodsSet the name, abbreviation, and sort order for each of your periods.

  9. Scheduling: Cycle DaysSet the name, abbreviation, and sort order for each of your cycle days.

  10. Calendar Related Setup• Bell Schedule • Calendar • Reporting Segments

  11. Bell Schedule•Bell Schedules are copied over from the previous school year. • Select and attendance conversion method to be used with each bell schedule.*Note: Attendance Conversion will be covered separately.

  12. BellSchedule, cont.•Determine which periods occur in a given bell schedule. • Avoid overlapping periods. • Determine which periods count toward ADA. • If using the attendance bridge, indicate which period is the bridge period.

  13. Calendar Setup•Each “in-session” day must be assigned a Cycle Day, Bell Schedule, and a Membership Value. • If using PowerScheduler, do not setup your calendar until after your schedule is committed.

  14. Reporting Segments•Update your reporting segments for the upcoming school year. Reporting segments are school specific.

  15. Grading Setup• Final Grade Setup • Current Grade Display • GPA Student Screens • Honor Roll • Class Rank

  16. Final Grade Setup• Setup the final grade store bins in each of your terms.

  17. Current Grade Display• Set the store codes to be displayed on the Quick Lookup screen. • Set the source of the data to “Gradebook” since you have not yet stored grades for the upcoming school year. • Set the current grade to one of the earlier store codes, such as Q1 or S1.

  18. GPA Student Screens• Update any year specific information used in your Data Access Tags (DATs) on the GPA Student Screens. The results of these DATs will be displayed on the cumulative info screen.

  19. Honor Roll• Verify the GPA calculations that are used in your honor roll methods.

  20. Class Rank• Verify the GPA calculations that are used in your class rank methods.

  21. Sub Login Settings• Update your substitute login password at each school. If you choose to include the current date, the number of the day will precede the password. For example, if today is January 1st, 2010, and the password is “substitute”, you would have to login using the password “1substitute”.

  22. Section Setup

  23. Attendance Codes

  24. Attendance Code Categories

  25. Attendance Conversions

  26. Full Time Equivalencies (FTEs)

  27. Preferences

  28. Preference Details, cont.

  29. Section Attendance Settings

  30. Quick Lookup PreferencesThis is a display setting that only affects how attendance is displayed on the Quick Lookup screen.

  31. District Attendance PreferencesThese settings affect attendance display on the Quick Lookup screen and attendance processing.

  32. Resources• Attendance Seminar – ID: 8349 • School Setup Seminar – ID: 8331 • Setting Up Years and Terms – ID: 316 • Final Grade Setup Tutorial – ID: 1584 • Bell Schedule & Calendar Setup – ID: 1627 • Periods & Cycle Days – ID: 2374 • Current Grade Display – ID: 271 • Post-EOY School Setup – ID: 689 • Attendance Code Setup – ID: 782 • Attendance Code Category Setup – ID: 1629 • How it Works – FTEs – ID: 3883 • How it Works – Attendance Codes – ID: 3886 • Quick Lookup Preferences – ID: 3053

  33. Thank you!Sarah Buckbucks@universityacademy.org

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