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Budget Managers’ Meeting Fall 2013

Budget Managers’ Meeting Fall 2013. Agenda. How to Access Your Allocated Funds -Forms with Rae Ann Wetzel -WISDM with Nathan Koffke Overview - The Student Allocations Committee and YOU - The Allocations Gap and how it affects YOUR ORG Important Dates Budget Expectations.

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Budget Managers’ Meeting Fall 2013

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  1. Budget Managers’ MeetingFall 2013

  2. Agenda • How to Access Your Allocated Funds • -Forms with Rae Ann Wetzel • -WISDM with Nathan Koffke • Overview • - The Student Allocations Committee and YOU • - The Allocations Gap and how it affects YOUR ORG • Important Dates • Budget Expectations

  3. Overview of Allocations

  4. What is Allocations? Every year, each and every one of you pays tuition. A portion of this payment is known as “Segregated Fees.” Of these segregated fees, not quite 10% is allocable. That is what we do. We allocate this money back to the clubs and organizations in a fair, equitable, and transparent way.

  5. Understanding the Allocations Gap: The Unfortunate Reality of Limited Resources ~5% Requests Available Allocable Funds 3% In 2012 the Allocations Gap = $258,354

  6. How the Allocations Gap Affects Your Org Due to limited resources, the SAC will grant funding on an extremely limited basis. Only funding determined by the committee to be extremely vital to an activity that directly pertains to the club or organization’s mission and purpose will be granted.

  7. Important Dates • Budget Managers Meeting- YAY you made it!! • Oct 1st- Recognized Student Org Training...Budget Q&A Breakout sessions • Oct 4th- Budget Deadline...budgets MUST be sent to sacbudget@uwosh.edu by 5:00 PM...no late budgets will be accepted • Budget Hearings- Oct 9, 10, 16, 17 from 4:00-8:00 in Reeve Room 215 and Oct 12, 19 from 9:00-4:00 in Reeve 213...Sign up at the conclusion of this meeting! • Final Budget amounts will be given in Spring Semester

  8. Requirements for Funding • Must be recognized by OSA...recognition is through Titan Link. The contact information you provide on Titan Link will be the email we use to contact your organization. • Club/Organization Membership must be open to all students and may not be restricted or limited in any way

  9. Submitting A Budget Budgets must be sent to sacbudget@uwosh.edu by 5:00 PM on Friday, October 4th NO LATE BUDGETS WILL BE ACCEPTED

  10. Part I: Executive Summary • Download the Budget Spreadsheet Template here: • http://www.uwosh.edu/SAC/resources-1/budget-examples • Things to remember when filling out the executive summary: • - ONLY fill in column B • -Do NOT delete any rows or columns • -Leave any line items you are not requesting money for at “0”...NOT n/a, blank, -, ect.

  11. Part II: Narrative Summary • Think of the Narrative Summary as your chance to prove to the SAC that your org NEEDS each and every funding request shown on your Executive Summary • Examples of Narrative Summaries can be found here: http://www.uwosh.edu/SAC/resources-1/budget-examples

  12. Mission Statement - It should include the organization’s purpose boiled down to no more than 1/2 page - It’s important because: the goals expressed in this statement will be what we use to judge the necessity of funding requests - Example:

  13. Line Item Justification - For every line item that you are asking for money under, you must have a section in your Narrative Summary explaining exactly what those dollars will be going towards When in Doubt... BE SPECIFIC

  14. Example of info to include* Travel - Purpose of trip - If attending an event, the dates of the event - Number of students going and why that number is necessary to complete the stated purpose - Maps with milage amounts if driving - Airline pricing quotes if flying - Hotel quotes *These are simply suggestions, certain cases may not require the above information, others may require additional information

  15. DON’T FORGET! Budgets must be sent to sacbudget@uwosh.edu by 5:00 PM on Friday, October 4th NO LATE BUDGETS WILL BE ACCEPTED

  16. Q&A Session Oct 1st during Recognized Student Organization Training: -Breakout Session 1: Budget Q&A -Breakout Session 2: Allocations for Advisors

  17. Budget Hearings - SIGN UP TODAY...Sign Up sheets for each day are placed around the room - If you CANNOT sign up today come to the front of the room and sign on the attendance sheet and then go to the OSA office found in the SLIC to sign up by Oct 4th at 5:00

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