Special Education Compliance Monitoring

1. Special Education Compliance Monitoring

2. 3 Phases of Compliance Monitoring Review • Pre-Site phase • On-Site phase • Post-Site phase

3. Pre-Site Phase • District will receive letter in advance from EED with date of visit and request for information • Phone conversation - EED Program Manager will offer technical assistance • Review/ verify information needed before on-site visit (listed in Part X – Section 1 of the Handbook)

4. Prior Information to be sent • List of special education teachers, administrators, related service providers and interpreters for the deaf (4AAC 52.770)* • Behavioral Data - # of in-school suspensions, out of school suspensions, expulsions, manifestation determination meetings & referrals to law enforcement experienced by the student* • Due Process - an indication of whether the student’s educational program was the subject of a complaint, mediation/due process hearing over the past 5 years* *Excel format

5. Information needed PRIOR to review (cont’d) • A list of schools within your district that includes daily time schedules for each school • List of private schools, charter schools, correspondence schools, juvenile detention facilities, adult correctional facilities, community transition agencies (childhood and secondary transition) in the District with the addresses and phone numbers of each

6. What occurs during the On-Site visit?

7. Entrance Interview • Introductions • Team Leader - Team Members • Program Manager’s explanations • Review weekly schedule

8. Administrative Review Each district should have an Administrative Binder • The binder should contain all admin standards coded by number • For standards that do not apply, include a note on district letterhead stating why it does not apply Handbook Part X, Section 6

9. Student File Reviews • 15 or more complete files • Other files: • Targeted areas- transition, ESER’s • Any area(s) of “systemic concern” • Files are selected to represent a sampling of all disability areas, race/ethnicity, age levels, and school locations Handbook Part X, Section 5

10. School site visits Parent meeting Staff meeting Draft Report of findings SpEd Director meeting Exit interview What Else Happens?

11. Focused Monitoring Component • Review District Data Profile • How monitoring connects • Review District Determination status • Needs Assistance • Needs Assistance 2 • Needs Intervention • If on Corrective Action Plan -- review

12. Exit Meeting • Commendations • Draft monitoring compliance review results • Draft Plan of Improvements for student files and administrative standards

13. Post-Site Phase: Compliance Monitoring Written Report The Written Report includes: • Commendations • Findings & citations • Plan of Improvement - Upon receipt of the Final Report, districts have 60 days to complete the Plan of Improvement

14. What is Due When? 1. The Plan of Improvement projected dates of completion is due 60 days from the Final Report date 2. All of the documentation on the Plan of Improvement is due 3 to 6 months after the monitoring visit

15. Then What? • Following submission and approval of all documents, EED will send District a “Close-Out” letter stating all corrective action is complete.

16. For Question’s Who do you contact? 1st - The lead monitor for your visit 2nd - Your department contact

17. Intensive Monitoring • Will be conducted at a separate time than monitoring • For intensive claims over 15 students: Intensive monitored is conducted on-site • For intensive claims under 15 students: IEP’s will be sent to EED for review

18. You’reDONE! Yippee!