Creating Events with Card Swipe and Assessment Presented by:

Creating Events with Card Swipe and Assessment Presented by:

Presentation Overview • Agenda • Deciding where to create your event in OrgSync • Overview of the event module • Setting up events in the system • Suggestions for events • Utilizing the advanced features for assessment • Marketing and publicizing events • Card Swipe Feature

Community vs. Umbrella vs. Org Creating Your Event in the Right Place

Creating Your Event Choose between creating in the community, umbrella, or org Community + Automatically added to master calendar +/- Only shows in the community news feed

Creating Your Event Choose between creating in the community, umbrella, or org Community + Automatically added to master calendar +/- Only shows in the community news feed Umbrella + Identifies hosting department or unit +/- Can/must be pushed to the master calendar

Creating Your Event Choose between creating in the community, umbrella, or org Organization +Identifies host +Individual user autonomy +/- Can/must be pushed to the master calendar Community + Automatically added to master calendar +/- Only shows in the community news feed Umbrella + Identifies hosting department or unit +/- Can/must be pushed to the master calendar

Creating Your Event Choose between creating in the community, umbrella, or org Organization Community Forms Academic Calendar Events Staff Only Events Umbrella

Creating Your Event Choose between creating in the community, umbrella, or org Organization Community Forms Academic Calendar Events Staff Only Events Umbrella Departmental events Non-student population specific

Creating Your Event Choose between creating in the community, umbrella, or org Organization Organization Sponsored/ Student Led Member Only Events Community Forms Academic Calendar Events Staff Only Events Umbrella Departmental events Non-student population specific

Navigating the Event Module

Navigating the Events Module Creating Your Event

Navigating the Events Module 1 Basics Creating Your Event

Navigating the Events Module 2 Details Creating Your Event

Navigating the Events Module 3 Availability Creating Your Event

Navigating the Events Module 4 Advanced Creating Your Event

Creating Your Event Basic Event Information

Basic Event Information 1 Basics Creating Your Event

Basic Event Information • Single vs. Multi vs. Repeating Creating Your Event

Basic Event Information • Single vs. Multi vs. Repeating • Date Creating Your Event

Basic Event Information • Single vs. Multi vs. Repeating • Date • Time Creating Your Event

Basic Event Information • Single vs. Multi vs. Repeating • Date • Time • Repeat/Reoccurring Creating Your Event

Basic Event Information • Single vs. Multi vs. Repeating • Date • Time • Repeat/Reoccurring • RSVP • Max • Unlimited • Block RSVP Creating Your Event

Basic Event Information Displayed Creating Your Event

Creating Your Event Event Details

Adding Event Details 1 2 Details Creating Your Event

Adding Event Details • Name Creating Your Event

Adding Event Details • Name • Category Creating Your Event

Adding Event Details • Name • Category • Location Creating Your Event

Adding Event Details • Name • Category • Location • Description Creating Your Event

Adding Event Details • Name • Category • Location • Description • MS Word Creating Your Event

Adding Event Details • Name • Category • Location • Description • MS Word • Hyperlink Creating Your Event

Adding Event Details • Name • Category • Location • Description • MS Word • Hyperlink • Anchors Creating Your Event

Adding Event Details • Name • Category • Location • Description • MS Word • Hyperlink • Anchors • Source Creating Your Event

Adding Event Details • Name • Category • Location • Description • MS Word • Hyperlink • Anchors • Source • Images Creating Your Event

Event Details Displayed – Basic vs. HTML • Basic • HTML Creating Your Event

Creating Your Event Availability of Events

Setting Event Availability 1 2 3 Availability Creating Your Event

Setting Event Availability + - Available to all umbrellas and organizations to see - Appears on website calendar or anywhere calendar is embedded - Allows open registration across umbrella Creating Your Event

Setting Event Availability + • - Available to all umbrellas and organizations to see • - Appears on website calendar or anywhere calendar is embedded • - Allows open registration across umbrella - • - Available to all umbrellas and organizations to see • - Appears on website calendar or anywhere calendar is embedded • - Allows open registration across umbrella Creating Your Event

Setting Event Availability + • - Specify orgs who have access • - Can select multiple orgs Creating Your Event

Setting Event Availability + • - Specify orgs who have access • - Can select multiple orgs - • - Does not show on master calendar – only org calendar (if not done in community) Creating Your Event

Creating Your Event Advanced Features

Utilizing Advanced Features 1 2 4 Advanced 3 Creating Your Event

Utilizing Advanced Features • Registration Form Creating Your Event

Utilizing Advanced Features + • - Collect relevant information on attendees not part of community registration • - Downloadable file which can be used for name tags, programs, etc. • Possible Items on Registration Form • T-Shirt Size • Nicknames • Organization Titles • Dietary Restrictions • ADA Needs Creating Your Event

Utilizing Advanced Features + • - Collect relevant information on attendees not part of community registration • - Downloadable file which can be used for name tags, programs, etc. • Possible Items on Registration Form • T-Shirt Size • Nicknames • Organization Titles • Dietary Restrictions • ADA Needs - • - Another step in the process Creating Your Event

Utilizing Advanced Features • Registration Form • Post Event Form Creating Your Event

Creating Events with Card Swipe and Assessment Presented by: