10 Week Fall 2014 Eligibility Check in MISIS Most equivalent to MR20 from SSIS

1. 10 Week Fall 2014 Eligibility Check in MISIS Most equivalent to MR20 from SSIS Created by Robert Storaker, Cleveland HS, October 13, 2014

2. These instructions work for fall grades only at this time. These instructions may not work for some schools with different grade patterns or schedules like 4x4 school without slight corrections to grading periods and term code.. These instructions are made to assist AD’s and is not to be used in place of establish practices that are accurate; so use with caution and do your own due diligence to make sure your athletes are eligible. Once the ‘Athletic Grade Summary Report” is available, I suggest using it instead of these instructions. As of 10/14/14 it is not working correctly Due to inaccuracies of MISIS, grades may be accurate one day and not accurate or missing completely the next day, always check with the student profile for accurate grades It is possible than multi school campus will have missing report cards. Once the report cards are printing, be sure to reverse the process described in these instructions. The below instructions work well if 1) your OATs are accurate. 2) you check a few of the printed reportcards against the students profile grades. Student profile>>Academics>>Grade>>view grades

3. Log into MISIS using your SSO

4. Select Secondary Athletic Director, or Office Manager role

5. Hover over Admin Tab and click on Manage Groups

6. Click on Find Group Tab

7. Type in the following filter to find your Fall OATS: 2015 – OAT – F Then select the team you want to print report cards for. You will be repeating these instructions until all the Fall teams have been changed to counseling groups.

8. Click on Edit Group Settings

9. Change CrCntry to Counseling group category. Click the Save button

10. Repeating the previous steps, find the next Fall team you want report cards to be printed for.

11. Type in the following filter to find your Fall OATS: 2015 – OAT – F Then select the team you want to print report cards for. You will be repeating these instructions until all the Fall teams have been changed to counseling groups.

13. After saving, Click on Reports

14. Choose the Secondary Schools Report Card – Non Mailer under the Grades Category

15. Make appropriate selections until the Term Code drop down. Select appropriate Term Code. Most schools will check of the 2014-2015 A-Track Fall – A Track-Fall, but some 4x4 may select a different choice here.

16. Select appropriate Grade Reporting Period. Fall-1 = 5 week, Fall-2 = 10 week, Fall-3 = 15 week, Fall-4 = 20 week In this example, we want 10 week grades, so the Fall-2 is checked off.

17. Most important step…Remove all check marks except the one for Gonzales, Victoria

18. Change Display period GPA to Yes. Type in something in the comment area. Click on View Report.

19. Wait for report to load

20. Choose the PDF version

21. If using Friefox you will see the window below. Select the open with Adobe Reader option.

22. Select Secondary Athletic Director, or Office Manager role

23. WARNING WARNING WARNING • Once your report cards are finished printing, • Go back to Manage Groups and change all the OATS back from Counseling Groups to the appropriate athletic category THAT THEY WERE ORIGINALLY. • If you do not do this, other reports you may want to run for these OATS in the future will not work. • Leaving these groups as Counseling groups will also cause Victoria Gonzales’s name to appear on reports and report cards for your school. • Change them back immediately after printing