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Managing Oneself: First things first

Managing Oneself: First things first. Personal management, which involves organizing and managing your time and relationships according to the your personal priorities We spend our time in one of four ways shown in the time management matrix (defines activities in four categories).

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Managing Oneself: First things first

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  1. Managing Oneself: First things first • Personal management, which involves organizing and managing your time and relationships according to the your personal priorities • We spend our time in one of four ways shown in the time management matrix (defines activities in four categories) MGT 500 SJC Dr. Coty Keller

  2. Time Management Matrix MGT 500 SJC Dr. Coty Keller

  3. Third generation Prioritizing values and goals Decisions about schedule Scientific time management Nothing wrong with this approach, but you can take it to the next level 4th Generation Decisions relate to: Relationships Preventive maintenance Planning Outcome is a shift of most activities into Quadrant II Graduating from 3rd to 4th generation time management MGT 500 SJC Dr. Coty Keller

  4. Becoming a fourth generation manager With careful analysis, most people discover that they spend too much time responding to the crises of Quadrant I & III, escaping occasionally for survival to the not urgent, unimportant time wasters of Quadrant IV. The ideal to work toward is eliminating time spent in Quadrant III & IV, and increasing time spent in Quadrant II. MGT 500 SJC Dr. Coty Keller

  5. 4th generation = getting most activities into quadrant II As you invest more time on the planning, prevention, and relationship-building activities of Quadrant II, you will find that you spend far less time picking up the broken pieces in Quadrant I or reacting to the urgent demands of other people in Quadrant III MGT 500 SJC Dr. Coty Keller

  6. Applying these ideas to SMAC and life • Relevance to Job, Career, and Future • Assessment of Current Abilities • Plan for Development MGT 500 SJC Dr. Coty Keller

  7. Exercise • Imagine that you are at your own funeral three years from now. Four people will be speaking at the service: a family member, a close friend, a work associate and a spiritual or community leader. • List things that you would like each person to say about you at the funeral. • Make these characteristics, virtues, and skills part of your mission statement and include in Part 1 – Vision- of our SMAC • Relate these goals to specific managerial abilities-and rate those abilities of high importance in Part 3 – Relevance – of your SMAC. MGT 500 SJC Dr. Coty Keller

  8. Assessment of Current Abilities- Part 4 of the SMAC • Assess your current strengths and weaknesses in regards to the twenty managerial abilities • Assess the meaning of your Urgency Index with respect to the managerial abilities MGT 500 SJC Dr. Coty Keller

  9. Planning Empathy Group management Developing others Networking Adaptability etc. Hi Urgency index may be affecting your managerial abilities MGT 500 SJC Dr. Coty Keller

  10. Assessment exercise • Draw a Time Management Matrix and estimate how much time you spend in each quadrant. • Then log your time for three days in 15-minute intervals. How accurate was your estimate? MGT 500 SJC Dr. Coty Keller

  11. Priority for Development – Part 5 of SMAC • Use your information to make decisions regarding the priorities for development • Is it important for you • To become a 4th generation manager? • Lower your urgency index? • Are you really proficient in the related abilities? • If you say yes to 1 or 2, but no to 3, give high priority to the related abilities (planning, developing others, empathy, etc) MGT 500 SJC Dr. Coty Keller

  12. Plan for Development – Part 6 of SMAC • Describe how you plan to develop the abilities which are important to you as you • Sample strategies are in Resource Guide • You can also apply some of the lessons learned today • For example you can develop some strategies to lower your Urgency Index score and move to 4th generation management. MGT 500 SJC Dr. Coty Keller

  13. Planning ability strategy idea • Start organizing your life on a weekly basis. • Write down your roles and goals, then incorporate your goals into a specific action plan. MGT 500 SJC Dr. Coty Keller

  14. Strategy for developing others • Increase the amount of time set aside for discussion of an individual's performance to three hours -where objectives are not being met, draw up a plan with the individual to meet those objectives MGT 500 SJC Dr. Coty Keller

  15. Strategy for developing empathy • Each time an employee comes into my office I have vowed to listen instead of talking • Watch silent television at least every other day and try to identify moods and nonverbal behavior clues MGT 500 SJC Dr. Coty Keller

  16. It all fits togetherHas to do withDevelopment • MGT 500 – create plan for (among other things) developing managerial abilities • SMACs (in other other than MGT 500) offer opportunities to develop abilities you targeted in MGT 500 SMAC • Half-way through the program you will assess your managerial abilities development progress, readjust priorities • System of continuous improvement: take-away from the program MGT 500 SJC Dr. Coty Keller

  17. MGT 500 SJC Dr. Coty Keller

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