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DMAS Departmental Management Accounting System

DMAS Departmental Management Accounting System. Controller’s Office Training Presentation Updated February 2014. Objectives of This Presentation. Account Numbers and Their Attributes Sub-Object Codes Transaction Types and Codes Batch Reference ID Transaction Fields Important Formulas.

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DMAS Departmental Management Accounting System

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  1. DMAS Departmental Management Accounting System Controller’s Office Training Presentation Updated February 2014

  2. Objectives of This Presentation

  3. Account Numbers and Their Attributes Sub-Object Codes Transaction Types and Codes Batch Reference ID Transaction Fields Important Formulas Terms & concepts TO be familiar WITH

  4. Subsidiary Ledger (SL) Accounts and Their Attributes

  5. General Ledger (GL) Accounts

  6. Frozen Account Status

  7. Delete 1 & Delete 2 Status

  8. Sub-Object Codes The Controller’s Office can not stress enough the importance of using the appropriate sub-object code for classification of expenses and revenues. Please call us if you are not sure.

  9. How Sub Object Codes are Numbered

  10. Three Types of Transactions found in your accounts

  11. Encumbrance Transactions

  12. Transaction Codes

  13. Batch Reference ID Field

  14. Transactions in Your Accounts Contain the Following Fields

  15. Important Formula To Know This slide and the next two explain three formulas you should know. You will find the components and results on DMAS and FRS screens as well as in RDS Report 90.

  16. Another Important Formula

  17. Purchasing Encumbrance Formula Found Only in DMAS

  18. Highlights of DMAS Signing On Main Menu Account Menu Screens DMAS

  19. Highlights of the DMAS System

  20. DMAS - Signing On & Proceeding to Main Menu

  21. Sign On Screen

  22. DMAS Main Menu This is the menu screen you will see after successfully logging in to DMAS: Fiscal Year End Survival Kit Training

  23. DMAS Main Menu These are four helpful sections accessible from the Main Menu which can be used during your fiscal year end review and any time.

  24. DMAS Account Menu Screens

  25. Account Menu This is the menu screen you will see next when you select Accounts from the DMAS Main Menu.

  26. Account Summary Screen

  27. Open Commitments Screen

  28. What you should be doing before each month end What happens when it is time for the month end close The steps to close the books at MONTH end

  29. Account Reconciliation Involves the Following Refer to How to Reconcile Accounts presentation on Controller’s Office Education & Training page for more in depth information on account reconciliation

  30. FR90 Financial Report Found On RDS/EOS

  31. What are the Steps Involved in Your Purchasing Encumbrance Review of Open Commitments

  32. Journal Entries-Non Salary

  33. Summary

  34. Thank You for Reviewing this Controller’s Office Presentation Please Visit our Website: http://www.miami.edu/finance/index.php/treasurer/areas/controllers_office/ for Additional Information

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