BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Field Workers

2. Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure EPRM = Emergency Preparedness & Response Manual ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

3. 1. What’s first - EMS Review • A quick review of the basics of EMS: PLAN – DO – CHECK - RESPOND • What is ISO 14001, and • The BCTS approach

4. EMS Review Scope of the BCTS EMS • Defining the scope The activities and locations where the EMS is applied and implemented • Defining the activities • Operational Planning (i.e. layout, cruising, etc) • Harvesting (i.e. falling, skidding/yarding, processing, loading) • Roads (i.e. subgrade construction, surfacing, culvert installs) • Silviculture (i.e. site prep, planting, surveys) • Defining the locations • Areas of land from which timber is sold or will be sold • All other areas covered under a permit or contract • Not the LPC’s camps, shops or off-site facilities

5. EMS ReviewWhy Do We Need an EMS? • To protect the environment • To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment • To have an efficient system for improving our business

6. EMS ReviewWhy Do We Need an EMS? • Due Diligence defense considers if the following are in place: • Preventative system (e.g. EMS) • Training programs • Internal / external audits • Risk assessments • Contingency plans designed to prevent events • BC Timber Sales EMS offers all of these elements

7. EMS Review What is our EMS? • Defines the environmental performance we’d like to achieve • Describes who will do what, when, to achieve it • Clear roles and responsibilities at all levels of BCTS and for our LPC’s • Always evaluating and improving the system and our performance

8. EMS Review What is ISO 14001? • A standard (ISO 14001-2004) that defines the necessary elements of an effective environmental management system • Recognized internationally • Implementation in Canada overseen by the Standards Council of Canada

9. EMS ReviewWhat does ISO Certification mean? • The BCTS EMS meets the ISO 14001 standard and • Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

10. EMS Review ISO 14001 Certification Does Not: • Verify our forest management practices • Verify that our products come from certified forests • Allow us to use a certification stamp on our products

11. EMS Review Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop: Do Check Plan etc… Respond

12. EMS Review 1. The PLAN • EMS Policy • States the guiding principles of our EMS • Commits to: • Meeting all laws • Preventing pollution, protecting the environment • Continually improving

13. EMS Review 1. The PLAN • Aspects “An element of an organization’s activities that can interact with the environment” An environmental aspect lies between an activity and an impact: Alter or Influence: Soil Productivity and Stability Road Construction Landslide

14. EMS Review 1. The PLAN • Aspects Higher risk environmental aspects are given priority. Examples are: • Uncontrolled: Fire • Spillage of: Chemical products • Spillage of: Fuel / Oil products • Improper disposal of: Hydrocarbons • Alter or influence: Hydrology characteristics • Alter or influence: Species at risk

15. EMS Review 2. DO • Implement “Operational Controls” • EFP’s in the field • EOP’s for BCTS staff • Preworks for all LPC’s • Monitoring and inspecting of activities • Checklists guiding key activities • Must know the requirements for the tasks you are doing

16. Checklists: CHK-001 Planning Prework Form CHK-002 Harvest & Roads Prework Form CHK-003 Silviculture Prework Form CHK-004 Planning Inspection-Monitoring Form CHK-005 Harvest & Roads Inspection-Monitoring Form CHK-006 Silviculture Inspection-Monitoring Form CHK-007 Incident Report Form CHK-008 Emergency Response Test-Drill Report Form EFP 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort EOP 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports EMS Review2. DO

17. EMS Review2. DO • Must be trained for the tasks you are doing • Training requirements are identified in the Training Matrix provided at the BCTS Prework

20. EMS Review3. CHECK

21. EMS Review3. CHECK

22. EMS Review4. RESPOND • Action Plans are written during inspections – who is to do what, by when • EMS modifications / improvements will be assigned as Action Plans or in annual reviews • Issues will be investigated and Action Plans assigned to address root causes • All actions will be assigned, tracked & followed up

23. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

24. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOP) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFP)

25. Overview : Emergency Response Manual (ERM) • Addresses 3 types of emergency: • Fire • Spill • Landslide or major erosion event • Provides: • Preparedness information • Response procedures • Contact information • References the Emergency Response Plan Form to be completed for each Project

26. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

27. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

28. Overview: Emergency Response Plan • The ERP must be completed and maintained at the worksite • All workers must know the location of the ERP • All workers must be able to effectively use the information found in the document

29. Highlights: Emergency Response Plan • Contains names and phone numbers of key personnel • Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) • Contains spill response steps for Fire, Spills, and Erosion events • Contains locations of spill and fire equipment (Note: on site fire tools and equipment will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) • Contains names of trained personnel (Note: on site personnel trained to the S-100 standard will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) • Contains test or drill requirements

30. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

31. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

32. Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts

33. Highlights: EFP 01 - General • General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS • Key Highlights • Prework awareness • Project Plan awareness • Monitoring the work • Site maintenance & Emergency Preparedness • Stop Work criteria

34. Highlights: EFP 02 – Project Supervision • General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations • Key Highlights • Prework components and documentation • Supervisory responsibilities & Stop Work criteria • Monitoring and Inspections • Documentation management • Emergency Reporting procedures

35. Highlights: EFP 03 – Development and Planning • General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field • Key Highlights • Project Plan preparation • Field work requirements • Data integration into layout & design work • Stop Work criteria

36. Highlights: EFP 04 – Roads, Bridges, and Culverts • General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field • Key Highlights • Road & Bridge inspection criteria • Construction, maintenance, deactivation procedures • Bridge & Major Culvert installation, maintenance, and removal precautions and criteria • Disposal procedures • Stop Work criteria

37. Highlights: EFP 05 - Harvesting • General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field • Key Highlights • Procedures and criteria for: • Falling • Yarding, Skidding and Forwarding • Loading, processing, and hauling • Stop Work criteria

38. Highlights: EFP 06 – Fuel Handling • General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution • Key Highlights • Fuel storage and Handling • Refueling requirements • Spill response references • Stop work criteria

39. Highlights: EFP 07 – Dryland Sort and Log Loading • General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies • Key Highlights • Sort yard operational requirements • Stockpiling & disposal of waste • Stop Work criteria

40. Other EMS Requirements Do Check Plan etc… Respond

41. Checking the Progress • The BCTS staff approach • Monitoring • Informal visits to the worksite to focus on key risk issues • May or may not be documented (CHK 004-006 can be used for documentation of monitoring) • Inspections • Formal visits to conduct thorough worksite assessments • Purpose: to identify deficiencies and trends, to collect data • Frequency: as determined by the Risk Ranking • Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up

42. Checking the Progress • The LPC Approach • Supervising (similar to monitoring by BCTS) • Continual on-site checking of work progress, conformance to operational and EMS requirements • May be documented in diaries or on forms • Inspections • Formal worksite assessments by the field supervisor • Purpose: to identify deficiencies and trends within the workplace • Frequency: as determined at the BCTS Prework • Type of Inspections • Operational and EMS

43. Other EMS Requirements Do Check Plan etc… Respond

44. Respond – Corrective Action • The BCTS Approach • If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: • Documentation on the Inspection Forms • Documentation on the Incident Report Forms • Documentation on Notices to Comply • Issue Tracking System entries (ITS) • If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans

45. Respond – Corrective Action • The LPC Approach • Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action • Immediate Action (i.e. cleaning up the spill) • Preventative Action (i.e. further training or change to work procedures) • If noted during inspections, corrective action should be noted on form along with the date when corrected

46. Be Prepared for Audits • Workers • Know the location of the EFP’s and the ERP and have them readily accessible • Participate in Preworks prior to commencement of the project • Follow the procedures outlined in the EFP’s to minimize site deg, contamination, and erosion • Be able to explain how to respond to spills, fires, and major landslides or erosion events • Make sure you have spill kits and fire tools available to you and they are in working order

47. EMS SUMMARY • Plan – Know how to operate with regard to the environment • Do – Follow procedures while conducting business that protect the environment / achieve your plan • Check – Take the time to review how you do vs. what the plan states • Respond – Take action and learn from your performance to do better next time

48. SUSTAINABLE FOREST MANAGEMENT

49. 1. What’s first - SFM Review • A quick review of the basics of Sustainable Forest Management Plans • What is Z809 (2002) and SFI, and • The BCTS approach

50. SFM Review Types of SFM Certifications • CSA Z809(2002) – describes how a sustainable forestry management plan (SFMP) should be developed, implemented, and maintained • SFI – similar in scope and application to CSAZ809, American • FSC -similar in scope and application to CSA Z809, International