Data submissions

1. Data submissions

2. Secure data • The security of your clients’ data is important to us! • When submitting files with sensitive information (i.e. Social Security Numbers) please only use specified file transfer methods. • Syncplicity • Hand deliver electronic copies

3. Sharepoint/Syncplicity • SharePoint will be discontinued • Syncplicity • SFTP system for IDOC • Emailed access invitations • Please use specific file names (i.e. Benton_Probation_1006_Info_02222017) • County • Agency (Community Corrections, Court Recidivism Reduction Programs, Jail Treatment Services, Probation, Prosecutor’s Diversion) • CC, CR, JT, PB, PD • Report (i.e. 1006_Information_Request) • Other previously specified file name • Submission Issues

4. You will receive an email from no-reply@Syncplicity.com Click Open Folder

5. Create an account using the email you received the invitation and create a password.

6. Once you enter your account you should see the folders that have been shared with you. If you don’t see any files ensure you are in the Files tab on the screen. Click on the file to access it.

7. Click on the upload button.

8. Browse to the file you would like to upload and select it. After uploading, please email your Program Director and Kari Porter to verify we can see the file.

9. Quarterly Data submissions HB1006 All entities whom received 1006 funding Quarterly Resource Manual Data Files Currently: Community Corrections Future Goal: All Entities

10. Purposed Replacement text for hb1006 • Proposed replacement text for IC 33-38-9.5-2(K): • The report must include, at a minimum, the following information from data reported by all entities who received funding recommended by JRAC and approved and appropriated by DOC for the purpose of increasing capacity for providing supervision and services for the fiscal year specified in the report: • The total number of participants by level of most serious offense who were served by the entity who received the funds described above • The percentage of participants by level of most serious offense who completed the funded program, service or level of supervision

11. Purposed Replacement text for hb1006 • The percentage of participants by level of most serious offense who were discharged from the funded program, service or level of supervision, including the reasons for discharge, if available • The percentage of participants by level of most serious offense who completed the funded program, service or level of supervision, who were committed to the Department of Correction during the 24 months following completion • Percentage of participants by level of most serious offense who were discharged from the funded program, service or level of supervision who were committed to the Department of Correction during the 24 months following the discharge • The number of participants who completed the funded, program, service or level of supervision that were legally employed or receiving disability upon completion • Other information relevant to the funding provided to eligible entities

12. Purposed Replacement text for hb1006 • Definitions: for purposes of the report the following definitions apply: • Completion means a person who was discharged from the funded treatment program, service or level of supervision without a violation or revocation that terminated the person’s participation • Discharge means a person who was terminated from the funded program, service or level of supervision due to a new arrest or other violation • Legally employed means employment resulting in the withholding of taxes

13. HB 1006 Quarterly Data Submissions • Starting: Goal Is July 15, 2017 • Due: 15th Day After Quarter Close • Time Period Data Covers: Previous Quarter • Files: .csv File And/Or Narrative • File Name For Submissions: • Include: County, Agency, Last Day Of Submission Period, Report Identifier • i.e.: Benton_PD_06302017_1006Individuals.csv, Bentron_PD_06302017_1006Narrative.doc • Information Reported To: JRAC

14. Quarterly Resource Manual Data Files • Due: 5th Day After Quarter Close • Frequency: Every Quarter • Time Period Data Covers: ALWAYS pull data for as far back as your system goes through close of quarter • Format: Specified In Quarterly Resource Manual • File Names: Specified In Quarterly Resource Manual • Information Reported To: Governor’s Office

15. Quarterly Resource Manual important changes • Definitions: • Treatment: A therapeutic plan treating Substance Abuse and/or Mental Health under the guidance of a certified or licensed practitioner • Program: Clients participating in anything curriculum based, structured, or self-help oriented • MRT, Thinking For A Change, etc. • Service: Everyday activities your agency provides to clients • Apology letters, Job Search, etc. • Commitment Start & End Dates: • The start and end dates of physical supervision

16. Quarterly Resource Manual important changes • Treatment/Program Name: • The official full name of a program • Thinking For A Change, Carey Guides & Bits, etc. • Should Not Include: • Times • Dates • Locations • Provider Names • Assessment Table • Only IRAS/IYAS assessments • If a participant has had an assessment done (at your agency or a prior agency) the assessment should be listed

17. contact Kari Porter KaPorter@idoc.in.gov - preferred 317.233.3417