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WHAT IN THE PAPER PIF IS GOING ON?

WHAT IN THE PAPER PIF IS GOING ON?. Why do I need to fill out a paper pif?. New Hire Rehire Change in Position. PIF INFORMATION VS. po13 – MAINTAIN POSITION. In IRIS , Go to the PO13 (Maintain Position) Transaction Click on the Relationships Tab

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WHAT IN THE PAPER PIF IS GOING ON?

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  1. WHAT IN THE PAPER PIF IS GOING ON?

  2. Why do I need to fill out a paper pif? • New Hire • Rehire • Change in Position

  3. PIF INFORMATION VS. po13 – MAINTAIN POSITION • In IRIS , Go to the PO13 (Maintain Position)Transaction • Click on the Relationships Tab • Check the Organizational Unit Name and Number • Next, click on the Work Schedule Tab • Check the work schedule rule • Lastly, click on the Employee Group/Subgroup Tab • Check the Employee Group and subgroup against the Paper PIF

  4. Is it a New hire? Staff Faculty Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid Human Resources • Exempt and non-exempt • Includes Research Associates, Non-UT Student Assistants, Regular non-exempt • Does not include UT Students • Required Signatures • Human Resources

  5. What if I’ve been around a while? Staff – Other Action Faculty Other action– (except raises) Includes Special Pay Instructor, Instructor, Assistant Professor, Dean Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid • Exempt and non-exempt • Required Signatures • Department/College or Vice Chancellor • Human Resources

  6. other pifs Postdoc pifs Medical residents Required Signatures College of Medicine Office of Graduate Medical Education Other Colleges Department Head Human Resources • Required Signatures • Department/College • Dr. Monica Jablonski

  7. Students (student assistants; gta/gra;Tutor • Required Signatures • Department/College • Human Resources

  8. Where does it go next? • Please send it to Stephanie Mitchell in Finance & Operations for review and final processing

  9. Pif checkpoints • Are all the required approval signatures on the PIF? • F&O should be the final approval before payroll receives the PIF. • Please do not take the PIF directly to payroll without F&O’s signature. This will only delay the process. • Is it a promotion or demotion? • If so, is the TALEO or PIN number on the PIF? • Is the approval letter from HR attached (non-faculty)? • Is it a transfer to another department? • If so, is the TALEO or PIN number on the PIF? • Is the email from HR attached showing the approved salary (non-faculty)? • Is it an hourly (biweekly) or salary (monthly) employee position? • Are the effective/start dates consistent? • AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE OLD PIF FORMS (See separate excel attachments for latest forms).

  10. IF all else fails, call stephanie @ 1481 • HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………

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