Disabled students’ information hosted on Pegasus

1. Disabled students’ information hosted on Pegasus

2. A place of useful learning The responsibility for making sure that disabled students get what they need to ensure equal access to all that the University has to offer falls on all staff. Teaching staff are responsible for making any adjustments needed, either within classroom teaching or in assessments. The Disabled students information system hosted on Pegasus is the agreed medium for conveying recommendations about meeting disabled students’ needs from the Disability Service to academic staff responsible for teaching.

3. Mainstream inclusion It is hoped and intended that over time the adjustments recommended, particularly to classroom teaching, will become routine practices, thus over time reducing, if not eliminating, the need for communications about individual students.

4. Disabled Students’ Information This presentation is intended to help you to use the Disabled Students’ Informationsystem, by describing: where the information comes from who can read it how to access the information frequently recommended adjustments.

5. Where does the information come from? The information which takes the form of recommendations and comes from the Disability Service. The recommendations follow: Discussion between adviser and student about how the disability might affect the student in teaching, learning and assessment; Discussion about adjustments that might help;

6. Where does the information come from? The information is supported by evidence of the student’s disability given to the Disability Service. The disabled student’s signed explicit consent must be given before the information goes onto Pegasus. One signature is given to confirm that the information is accurate and a second signature is required to confirm that permission is granted to make the information available via Pegasus.

7. In the case of exams, departments are asked to… • Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective; • Tell the student who they can talk to about any problems or issues about exam arrangements.

8. In the case of teaching, departments are asked to… • Check that the recommended adjustments are appropriate, that they are implemented, and that they are effective; • Think about whether there are better, alternative adjustments, and then discuss these ideas with the Disability Service and the student.

9. Who gets the information? • Departmental Disability Contacts and those responsible for disabled students Exam arrangements get access to the information restricted to only those students studying within their assigned class codes. • A notification email is automatically sent when the student’s information is newly added, updated or removed. NB: Notification emails ONLY go to: • Departmental Disability Contacts and • disabled student Exam Coordinators.

10. Who gets the information? • However, • All academic staff can read the information for all class codes. They can choose to read only the information that has changed since the last time they checked. • And Non-academic staff can apply for access to the information through their Head of Department.

11. How to access the Disabled Students’ Information system The following slides present screenshots of the Disabled Students’ Information system hosted on Pegasus.

12. Pegasus Login The Disabled Students Requirements information is hosted on PEGASUS (http://pegasus.strath.ac.uk/). You can request access to this service via a Service Request form (USS001) from Information Services or via Request Pegasus Services link within Pegasus Administration tab.

13. Administration: Disabled Students The Disabled students link is available to all users who have permission. You will find this link within the Administration section.

14. PEGASUS Role Selection Page If you have multiple Roles assigned then the first page of the Disabled Students Requirements System is the Role Selection page. The instruction states: “You have multiple special requirement roles assigned to you. Please check and select your choice”. The role options are presented in a table which gives the name of the Role and a description. Once you have made your choice you should press the Select button to proceed. You will only see roles which are assigned to you. The possibilities are: • Academic Staff/ Assigned Role • Designated Contact • Exam Coordinator • Super User

15. Search by SReg, Class Code or last update Within a chosen Academic Session search by: Class or Registration Number, and restrict search to an Update Date

16. Assigned Teaching Classes • With the Designated Disability Contact role the search will return only those students within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Teaching Classes link.

17. Assigned Exam Classes • With the Exam Coordinator role the search will return only thosestudents within Class Codes which are assigned to you under that role. Your list of assigned classes is available via the Exam Classes link.

18. Views available The Summary List View presents a table of all students matching the search. A menu is available with: • link for Examination List • link for Teaching List link for Examination List link for Teaching List

19. Summary List results for Search on class Code 34* Search by Class Code: Summary List The Summary List simply lists ALL students who have requirements under the Class Code(s) searched for. The list is presented as a table with 4 column headings: • Name (Student full name) • Reg No (Student Registration number) • Course/Yr, (Course Code and current Year of study) • Requirements and Last Changed. (Link to Teaching and Class Tests, link to Examination Requirements and Date of last update) Links within the Summary List take you to the FULL report of an INDIVIDUAL student.

20. Presented as single scrollable page on PEGASUS Student’s Requirements Report page 1of 3 Personal Information Exam & Class Test Requirements| History Departments are advised to monitor the implementation and effectiveness of the proposed arrangements below, and to inform the student of the name and location of the member of staff with whom there can be discussion of any emerging issues or difficulties. Recommended arrangements for examinations and assessments: 25% additional time where written work has to be completed under examination conditions; Give sympathetic consideration to requests for an extension of time for submitting text based assignments. Link to student’s REQUIREMENTS History • Registration Number • Name • Date of Birth • Course • Email address

21. Presented as single scrollable page on PEGASUS Student’s Requirements Report page 2 of 3  Teaching Requirements | History The recommendations and proposed arrangements below are made following discussion between a Disability Adviser and student. Departments or members of staff considering alternative reasonable adjustments which will ensure that the student is not substantially disadvantaged, are asked to discuss these, in advance, with the student and the Disability Service. Aspect of study on which there is likely to be an impact: • producing hand written text including notetaking; • attendance. Reasonable adjustments: • Provide in advance for all forms of teaching session, an outline of content, any written instructions, and copies of OHPs and handout materials.

22. Class Description 75734 Political Parties: Background To Policy Making 75888 Green Politics 75999 Perspectives On British Governance 75989 Feminism And Politics HomeAddress: Term Address: Name Address: Relationship DaytimeTelephone: EveningTelephone: Student’s Requirements Report page 3 of 3 Current Classes Address Details Emergency Contact Details

23. Search by Class Code: Teaching List Teaching Requirements by Class - Order by class code. This is a multiple students view The Teaching Requirements Listing is in two columns ordered by Class code: Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date Column 2: Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements). This view allows the user to scroll down through the Class code(s) returned by search and view student Teaching Requirements. (Exam Requirements are not presented in this view). If part of a class code was search for, for example “34” then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code.

24. Search by Class Code: Teaching List Teaching Requirements by Class - Order by Student. This is a multiple students view The Order by Student listing is in two columns ordered by student surname: • Column 1: student name, Course name/Year, Reg No, E-Mail, Last Update date • Column 2 is in two sections: • Teaching Requirements (detailing aspects of study on which there is likely to be an impact, Reasonable Adjustments and Print Requirements). • Class Codes with Class Names

25. Search by Class Code: Examination List Exam Requirements List - Order by class code. This is a multiple students view. The Exam Requirements listing is in two columns ordered by Class code: Column 1: Student name, Reg No, E-Mail, Course name/Year, Last Update date Column 2: Exam and Class Test Requirements and Print requirements This view allows the user to scroll down through the Exam Class code(s) returned by search and view student Exam and Class Test Requirements. (Teaching Requirements are not presented in this view). If part of a class code was searched for, for example “34”, then all class codes starting “34” will be returned. Therefore the same student could appear under more than one Class Code.

26. Search by Class Code: Examination List Exam Requirements List - Order by Student. This is a multiple students view. The Order by Student listing is in two columns ordered by student surname: Column 1details student name, Course name/Year, Reg No, E-Mail, Last Update date Column 2 is in two sections: - Exam Requirements and Print requirements - Class Codes with Class Names

27. Most frequently recommended Reasonable Adjustments: • Provide in advance for all forms of teaching session, an outline of content, any written instructions, and copies of OHPs and handout materials; (81%) • Allow the student to tape lectures or agree an alternative acceptable to the student; (58%) • Provide reading lists prior to the start of each semester or module. These should define core and additional texts, and indicate the most relevant chapters; (53%) • No penalty for spelling/grammatical errors which do not conflict with published assessment criteria; (48%) • Ensure that all teaching staff, including visiting staff and postgraduate tutors, are aware of the student's needs; (34%)

28. Most frequently recommended Reasonable Adjustments: • Give sympathetic consideration to requests for an extension of time for submitting assignments;(34%) • Provide assignment titles at the start of each semester/module;(33%) • Do not ask student to read and respond to unseen material in class (24%) • All written materials to be provided should be provided on disk or in digital format; (21%) • Do not ask student to read aloud in class; (19%)

29. Most frequently recommended Examination Adjustments: • 25% additional time where written work has to be completed under examination conditions; (58%) • There should be no penalties for spelling/grammatical errors which do not conflict with published assessment criteria;(47%) • a room restricted to students with special examination requirements;(45%) • a computer; (20%) • a room entirely separate from other students;(15%) • Give sympathetic consideration to requests for an extension of time for submitting text based assignments;(12%)

30. Print Requirements Print Requirements for hard copies could relate to paper colour, font (typeface, colour and size) and line spacing. Other possible Print Requirement include: • No handwritten instructions or comments • Provide materials on disk, or in electronic format • Provide textual descriptions of all diagrams • To support readability when providing PowerPoint hand-outs, ensure that slides can be printed individually and are not restricted to 3 or 6 slides per page. • No red text

31. Accessibility This presentation has been created with Accessibility in mind. All text within the slide should be available on the slide outline. Images do not appear on the slide outline, and so where the image conveys information that would otherwise be lost, a text description conveying this information should be provided. This text description should be included as a hidden slide after the slide containing the image. This will ensure that the slide does not appear during a presentation but the description will appear in context within the Outline version.