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Team CIO All Stars

Team CIO All Stars. CIO 411Academy October 28-29, 2013 Dona Boatright CCCC Vice Chancellor, Emeritus. “ Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt . ”. Measure for Measure, W. Shakespeare. Overview. The Hierarchy of Rules Key Regulations

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Team CIO All Stars

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  1. Team CIO All Stars CIO 411Academy October 28-29, 2013 Dona Boatright CCCC Vice Chancellor, Emeritus

  2. “Our doubts are traitors, and make us lose the good we oft might win, by fearing to attempt.” Measure for Measure, W. Shakespeare

  3. Overview • The Hierarchy of Rules • Key Regulations • Managing at the College • Hot Issues • Resources and Tips

  4. Understanding the Language • No good dictionary or Grammar available • But check out the glossary of terms • Know the “frame” • Know who is talking

  5. Know Who is Talking • Know who is talking

  6. Living in Acronym World • And then there is the unrelenting use of abbreviations…….

  7. Peralta Community College District • PPSI • VVSS • PPIT • SPPAC • DAS • PRC • SMT • IEC • BCC • DMC • PAAA • CIC • IEC • BSMC • VPI/D • DWEMPC

  8. AB 1725 • Reform Legislation in 1988 At State level Board of Governors and Chancellor’s Office At colleges • Evaluation-meant to be a solid 4 yr. process • Removed automatic tenure for administrators • Created Full time faculty obligation • Governance reform • Institutionalized faculty participation in many arenas

  9. Leadership in a bureaucratic environment: • Know the rules, but don’t let them rule you

  10. Statute Title 5 regulations Local board policy The hierarchy of rules • Statute: state law—the Education Code • Title 5 (of the California Code of Regulations): regulations adopted by the Board of Governors • Local board policy: local implementation of regulations

  11. Statute: Education Code • Section 70901: • (a)The Board of Governorsof the California Community Colleges shall provide leadership and directionin the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state.The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges. • 70901(b)(6):Establish minimum conditions entitling districts to receive state aid for support of community colleges.

  12. Ed Code, cont’d • 70902. (a) Every community college district shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

  13. Regulations - who cares!!!

  14. Regulations—who cares?You Should!!! • Ethical commitments made by those who sign off on compliance • Economic implications for failure to adhere to regulations that have apportionment sanctions attached • Political implications of flouting of regulations

  15. Title 5 regulations • Minimum conditions for receipt of state support • Standards of scholarship (§51002) • Remedial coursework limit (§55765.5) • Grade changes (§55760) • Award of degrees and certificates (§51004) • Minimum requirements for the Associate Degree (§55806) • Open courses (§51006) • Equal employment opportunity (§51010) • Student fees (§51012) • Curriculum (§51021)

  16. Regulations and the Department of Finance If DOF believes that a mandated cost results from a new regulation, they can veto a BOG decision!!

  17. Local Board Policy • Policies implementing Title 5 regulations • Per Ed Code 70902 above • Be aware of your own district’s policies

  18. Minimum Conditions Compliance • Be aware of all the elements • Know which ones are your responsibility • Pay attention to deadlines on reporting

  19. Minimum Conditions Compliance Advice • Some topics “involve greater likelihood of violations and will be monitored more closely” • “Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive Plans Approval of new colleges and educational centers Accreditation Counseling programs Objectives Faculty, staff and student participation in governance • or through the complaint process

  20. Leadership is Key Stretch people to potentially achieve goals they didn’t think were possible. Be direct. Don’t tiptoe around hard issues. Be an “information socialist”. Don’t hoard information

  21. ManagingLeadingat the College You cannot know all the information all the time. Key is to be AWARE of: • your areas of responsibility • where to find information quickly when you need it • who you can call when you cannot find it!

  22. Leadingat the College • Hiring • Evaluation • Scheduling • Assignment/Load • Contract Negotiations • Contract Management • Conflict Resolution

  23. F/T Faculty Hiring/Evaluation • Use CIO network for “real” reference checks • Keep department culture in mind (good fit or change agent?) • Be advocate for students • Be vigilant during first year • Be bold

  24. P/T Faculty Hiring/Evaluation • Avoid Crisis or Convenience Hiring • Create Part-Time Faculty Pools • Pay attention to Evaluation process • Monitor Re-hire process • Student evals & complaints • Grading practices • Student retention • Avoid “owning” mediocre PT faculty • Be Advocate for Student Needs

  25. Collective Bargaining • Be involved whether at the table or not • Pay attention in your practices • Don’t be petty • Avoid setting unwanted precedents • Train your Deans and Chairs

  26. Faculty Assignment and Load/Contract Enforcement • Quest for Perfect Schedule for STUDENT needs as opposed to faculty • Be strict, consistent but not inflexible • Create an ethos of fair process so you do not have to overrule your dept. chairs • KNOW the contract

  27. Conflict Management • Maintain communication with deans/chairs • Follow college processes • Document conversations • Be creative • Use resources: HR, Medical, Legal

  28. . REMEMBER: It’s not about you. You don’t lead by your position. You lead by how you influence other people’s thinking.

  29. Awareness of Statewide Issues • Know the System Office Structure & Staff • Use the tools: • websites • Read the memos • Meet the deadlines • Ask questions • Engage with the Consultation Process

  30. Recent and Continuing Issues • Basic Skills funding needs to be institutionalized • 50% law • Scheduling Priorities (transfer, cte, basic skills) • SB 1440 Implementation • Adult Education Consortium Program AB86 • Student Success SB1456/EC78215 • Career Pathways SB1070 • Accreditation

  31. SB 1440 • Transfer Degree Law since 2010 • Transfer Degree simplified to 60 units with 18 units of major or area of emphasis • C or better students guaranteed admission to CSU • Prohibit CSU from requiring additional lower division course work beyond the 60 units • Senate developed Degree plans

  32. SB 1440 • Intersegmental Curriculum Workgroup • Web site: SB1140.org • C-ID necessary for approval • SB 440 clarifies (?)

  33. AB 86 • Section 76, Article 3 • K-16 Adult Education initiative • Non-competitive RFA out mid December • 2 year planning and implementation grants • form regional consortia including at least one community college • Players include K-12, ROP, Prison education, etc. • Goal of legislation is to work toward common policies including funding recommendations and formulae

  34. SB 1070 • Career Pathways Initiative • Requires colleges to form regional consortia with K-12 • $19 million to develop plans • Issues of student readiness, seamless transfer from K-12 program to college program • Bulk of money to K-12

  35. Accreditation: FOCUS ON THE BIG 4+1Accreditation: FOCUS ON THE BIG 4+1Accreditation: The Big 4 +1 Responses to Previous Recommendations Program Review – Sustained Planning – Sustained Student Learning Outcomes –Proficiency! Substantive Change Reports Distance Education Degrees And now………….

  36. New Requirements on Student Achievement Data • Beno letter of Jan. 31, 2013 • US Dept. of Ed Regulatory Changes • Require setting standards for student achievement and performance • Require assessing achievement against college mission • Require public information

  37. Annual Report Form • Successful course completion rates • Successful Retention Rates • Institutional set standards for course completion, degree attainment, transfer etc. • Proof of URL on college website where one can find SLO assessment results for programs • Over 50 questions with much specificity

  38. Accreditation Annual Report (continued) Over 50 questions with much specificity required Many visits based on the annual report Emphasis has been on fiscal issues

  39. And coming soon… New Standards!!!!!!!!

  40. Remember - We’re all in this together…

  41. Resources and Tips • Program and Course Approval Handbook • Tutoring and Learning Assistance Guidelines • Basic Skills Report (“Poppy Copy”) • Legal Affairs site at www.cccco.edu • The roles of the “O’s”: CIOs, CSSOs, CHROs, CBOs, and others • CIO Manual

  42. References • Reframing Organizations, Artistry, Choice and Leadership • Lee Bolman and Terrence Deal • Jossey Bass, 1997 • How Colleges Work, the Cybernetics of Academic Organization and Leadership • Robert Birmbaum • Jossey Bass,1988 • A Walk Through Leadership • Darroch “Rocky” Young • Amazon 2013

  43. Where Can I Find This Stuff? • Ccccio.org: CIOs • Cccco.edu: Chancellor’s Office • Cccaoe.org: Technical Education Deans • Rpgroup.org: Researchers • Cssofficers.org: CSSOs • Ccleague.org The League • Accjc.org: Accreditation • Asccc.org: Academic Senate • SB1440.org

  44. Top 10 “Get Real” List of Things Administrators Need to Know • There will never be enough MONEY! • There will never be enough STAFF! • There will never be enough TIME! • There will never be enough SPACE! There will always be problems with construction projects. • People will still be PEOPLE! They will occasionally misunderstand, blame it on someone else and mess things up! We are not Gods! • Your job will get harder, and the organization and work will be more complex. More rules, constraints…

  45. Top 10 “Get Real List”(continued) 7. CHANGE will be the only CONSTANT! 8. There will be increased external COMPETITON. 9. OPPORTUNITIES are seldom labeled. Opportunities are often disguised as problems. Ban the word “CAN’T” from your vocabulary. • You are NOT ALONE – WORK IN TEAMS and partnerships. Compromise is not a dirty word. Strategic partnerships and teamwork can overcome most of the above realities. Originally prepared by Bill Feddersen, Retired College President, Mt. SAC

  46. DON’T GO IT ALONE

  47. Q & A

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