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LEAVE RULES

LEAVE RULES. GENERAL PRINCIPLES Leave cannot be claimed as a matter of right. Sanctioning authority may refuse or revoke leave of any kind, but cannot alter the kind of leave due and applied for. Earned leave should not ordinarily be denied during the last ten years of service.

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LEAVE RULES

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  1. LEAVE RULES GENERAL PRINCIPLES Leave cannot be claimed as a matter of right. Sanctioning authority may refuse or revoke leave of any kind, but cannot alter the kind of leave due and applied for. Earned leave should not ordinarily be denied during the last ten years of service. Leave of one kind taken earlier may be converted into leave of a different kind at a later date at the request of the official and at the discretion of the authority who granted the leave. Leave sanctioning authority may commute retrospectively periods of absence without leave into EOL. No leave of any kind can be granted for a continuous period exceeding five years except with the sanction of the President. An official on leave should not take up any service or employment elsewhere without obtaining prior sanction of the Competent authority.

  2. Grand of leave on Medical grounds • CGHS BENEFICIARY • CGHS FACILITIES AVAILED BY SPOUSE EMPLOYER • OUTSIDE THE HEADQUARTERS AMA • MC/FC IF NOT POSSIBLE FROM AMA/CGHS THEN RMP • TREATMENT FROM PRIVATE HOSPITAL RECOGNISED UNDER CGHS • PERMANENTLY INCAPACITATED GOVERNMENT SERVANTS NOT TO BE INVALIDATED.

  3. EARNED LEAVE • CREDIT • ACCUMULATION • FURTER ADVANCE CREDIT IF THE EXISTING BALANCE IS 286-300 DAYS • CREDIT WILL BE AFFORDED AT THE RATE OF • 2 ½ DAYS FOR EACH COMPLETED CALENDER MONTH • IF RETIRING BEFORE COMPLETION OF 6 MONTHS CALCULATE @ 2 ½ DAYS FOR EACH COMPLETED MONTH

  4. EARNED LEAVE • IN CASE OF DEATH CALCULATION WILL BE SAME 2 ½ DAYS PER COMPLETED CALENDAR MONTH BEFORE DEATH. • IN CASE OF RETIREMENT/RESIGNATION/REMOVAL/DISMISSED/DIED IN THE MIDDLE CREDIT SHOULD BE REDUCED @ 1/10 OF ANY EOL TAKEN IN THAT HALF-YEAR • FRACTION OF A DAY WILL BE ROUNDED OFF WHILE CALCULATION.

  5. EARNED LEAVE • EL ON ACCOUNT OF UNAVAILED JOINING TIME UNDER CONDITIONS • ORDERED TO JOIN THE NEW POST WITHOUT AVAILING FULL ADMISSIBLE JOING TIME. • CREDIT OF EARNED LEAVE + UNAVAILIED JOING TIME SHOULD NOT EXCEED 300 DAYS • NO ADVANCE CREDIT

  6. EARNED LEAVE • ONE DAY JOINING TIME IS ADMISSIBLE FOR TRANSFER WITHIN THE SAME STATION, IF NOT AVAILED, CANNOT BE CREDITED. • CAN BE AVAILED UP TO 180 DAYS AT A TIME. • EXCEPTION: GROUP ‘A’ & ‘B’ IF AT LEAST THE QUANTUM OF LEAVE IN EXCESS OF 180 DAYS IS SPENT OUTSIDE INDIA, BANGALDESH, BHUTAN, BURMA, SRILANKA, NEPAL & PAKISTAN • CAN BE TAKEN UPTO 300 DAYS AS LEAVE PREPARATORY TO RETIREMENT.

  7. HALF PAY LEAVE • UPTO 31-12-1985 CALCULATED AT 20 DAYS FOR COMPLETED YEAR OF SERVICE. • FROM 1-1-1986, HPL IS CREDITED IN ADVANCE @ 10 DAYS ON 1ST JAN AND 1ST JULY. • CREDITED @ 5/3 DAYS FOR EACH COMPLETED MONTH OF SERVICE HE IS LIKELY TO RENDER IN THE HALF-YEAR. • CAN BE AVAILED WITH OR WITHOUT MEDICAL CERTIFICATE

  8. COMMUTED LEAVE • COMMUTED LEAVE NOT EXCEEDING HALF THE AMOUNT OF HPL DUE CAN BE TAKEN ON MC. • UP TO A MAX. OF 90 DAYS IN THE ENTIRE SERVICE IF UTILISED FOR AN APPROVED COURSE OF STUDY CERTIFIED TO BE IN PUBLIC INTEREST. • UP TO A MAX. OF 60 DAYS BY A FEMALE GOVT. SERVANT IF IT IS IN CONTINUATION OF MATERNITY LEAVE • APPLICABLE EVEN FOR ADOPTED CHILDREN OF LESS THAN ONE YEAR

  9. COMMUTED LEAVE • CANNOT BE GRANTED AS LEAVE PREPARATORY TO RETIREMENT • IF COMMUTED LEAVE IS TAKEN, TWICE THE NUMBER OF DAYS AVAILED SHOULD BE DEBITED IN THE HPL ACCOUNT. • IF GOVT. SERVANT QUITS SERVICE VOLUNTARILY WITHOUOT RETURING TO DUTY, IT WILL BE TREATED AS HPL AND EXCESS LEAVE SALARY RECOVERED. • MAY BE GRANTED EVEN WHEN EL IS AVAILABLE. • COMMUTED LEAVE ON MEDICAL GROUNDS MAY BE ALLOWED TO A GOVT. SERVANT WHO HAS OPTED OUT OF CGHS, ON THE BASIS OF CERTIFICATED ISSUED BY HOSPITALS/MEDICAL PRACTITIONERS APPROVED BY THE EMPLOYER OF THE SPOUSE.

  10. LEAVE NOT DUE • MAY BE GRANTED TO A PERMANENT GOVT. SERVANT WITH NO HPL AT CREDIT. • TEMPORARY OFFICIALS WITH MINIMUM OF ONE YEAR’S SERVICE AND SUFFERING FROM TB, LEPROSY, CANCER OR MENTAL ILLNESS MAY ALSO BE GRANTED LND IF THE POST FROM WHICH THE OFFICIAL PROCEEDS ON LEAVE IS LIKELY TO LAST TILL HIS RETURN. • MAY BE GRANTED WITHOUT MC IN CONTIUATION OF MATERNITY LEAVE/ ON ADOPTION OF A CHILD LESS THAN ONE YEAR OLD. • SHOULD BE LIMITED TO THE HPL THAT THE GOVT. SERVANT IS LIKELY TO EARN SUBSEQUENTLY. • MAX LIMIT 360 DAYS IN THE ENTIRE SERVICE. WILL BE DEBITED AGAINST THE HPL . CAN’T BE GRANTED IN CASE OF LEAVE PREPARATORY TO RETIREMENT.

  11. EXAMPLE OF CALCULATION OF EL & HPL

  12. LEAVE NOT DUE • GOVT. SERVANT GRANTED LEAVE NOT DUE RESIGNS FROM SERVICE OR PERMITTED TO RETIRE VOLUNTARILY WITHOUT RETURNING TO DUTY, THE LEAVE NOT DUE SHOULD BE CANCELLED. LEAVE SALARY SHOULD BE RECOVERED. • GOVT. SERVANT WHO HAVE AVAILED HIMSELF OF LND, RETURNS TO DUTY BUT RESIGNS OR RETIRES FROM SERVICE BEFORE HE HAS EARNED SUCH LEAVE, HE SHALL BE LIABLE TO REFUND THE LEAVE SALARY TO THE EXTENT THE LEAVE HAS NOT BEEN EARNED SUBSEQUENTLY. • LEAVE SALARY WILL NOT BE RECOVERED IF THE RETIREMENT IS DUE TO ILL-HEALTH, INCAPACITATING THE GOVT. SERVANT FOR FURTHER SERVICE OR IN THE EVENT OF DEATH OR IS RETIRED PREMATURELY

  13. EXTRAORDINARY LEAVE • GRANTED TO A GOVT. SERVANT WHEN NO OTHER LEAVE IS PERMISSIBLE. • WHEN OTHER LEAVE IS PERMISSIBLE, BUT THE GOVT. SERVANT APPLIES IN WRITING FOR EXTRAORDINARY LEAVE. • CAN’T BE AVAILED CONCURENTLY DURING THE NOTICE PERIOD, WHEN GOING ON VOLUNTARY RETIREMENT.

  14. EOL LIMIT • MAX. FIVE YEARS. SUBJECT TO THIS LIMITATION, ANY AMOUNT OF EOL MAY BE SANCTIONED TO A PERMANENT GOVT. SERVANT. • TEMPORARY OFFICIALS:- UPTO 3 MONTHS WITH OR WITHOUT MEDICAL CERTIFICATE • ONE YEAR CONTINUOUS SERVICE:- UPTO 6 MONTHS WITH MEDICAL CERTIFICATE. • UPTO 18 MONTHS WITH MEDICAL CERTIFICATE FOR CANCER, MENTAL ILLNESS, PULMONARY TUBERCULOSIS OR PLEURISY OF TUBERCULAR ORIGIN, TUBERCULOSIS OF ANY PART OF THE BODY AND LELPROSY. • OFFICIALS WITH THREE OR MORE YEAR’S CONTINUOUS SERVICE:- UPTO 24 MONTHS, WHERE THE LEAVE IS REQUIRED FOR THE PURPOSE OF PROSECUTING STUDIES CERTIFIED TO BE IN PUBLIC INTEREST. • TWO SPELLS OF EXTRAORDINARY LEAVE, INTERVENED BY ANY OTHER KIND OF LEAVE, SHOULD BE TREATED AS ONE CONTINUOUS SPELL FOR THE PURPOSE OF APPLYING THE MAXIMUM LIMIT. • EOL MAY ALSO BE GRANTED TO REGULARIZE PERIODS OF ABSENCE WITHOUT LEAVE RETROSPECTIVELY.

  15. LEAVE ENTITLEMENTS FOR VACATION DEPT. STAFF • THE LEAVE ENTITLEMENTS OF EMPLOYEES OF VACATION DEPTS. ARE THE SAME AS THOSE SERVING IN NON-VACATION DEPARTMENTS. • NO EARNED LEAVE WILL BE ADMISSIBLE TO A GOVERNMENT SERVANT OF A VACATION DEPT. IN ANY YEAR IN WHICH HE AVAILS OF THE FULL VACATION. • IF IN ANY YEAR, HE DOES NOT AVAIL HIMSELF OF ANY VACATION OR IS PREVENTED FROM ENJOYING MORE THAN 15 DAYS OF VACATION, EARNED LEAVE WILL BE ADMISSIBLE TO HIM FOR THAT YEAR AS TO AN EMPLOYEE OF A NON-VACATION DEPT. • IF IN ANY YEAR, HE AVAILS OF ONLY A PORTION OF THE VACATION, HE WILL BE ENTITLED TO EARNED LEAVE IN SUCH PROPORTION OF 30 DAYS, AS THE NUMBER OF DAYS OF VACATION NOT TAKEN BEARRS TO THE FULL VACATION. THIS PROPORTIONATE ‘EARNED LEAVE ‘ IS NOT ADMISSIBLE TO TEMPORARY EMPLOYEES FOR THE FIRST YEAR OF THEIR SERVICE. • THE NON-AVAILING OF VACATION SHOULD BE DUE TO A GENERAL OR A SPECIAL ORDER OF A HIGHER AUTHORITY ASKING HIM TO FORGO THE VACATION. • FROM 1-9-2008, HPL IS ADMISSIBLE AS IN THE CASE OF OTHER EMPLOYEES.

  16. VACATION DEPT. STAFF • VACATION CAN BE COMBINED WITH ANY KIND OF LEAVE; BUT THE DURATION OF VACATION AND EARNED LEAVE COMBINED SHOULD NOT EXCEED THE AMOUNT OF EL DUE AND ADMISSIBLE. • VACATION CAN BE COMBINED WITH CASUAL LEAVE. • THE FACILITY OF CREDITING UNAVAILED PORTION OF JOINING TIME IS ALSO ADMISSIBLE TO PERSONS SERVING IN VACATION DEPTS. • PERSONS SERVING IN VACATION DEPTS. (INCLUDING TEACHERS) HAVE BEEN EXTENDED THE BENEFIT OF LEAVE UNDER THE PROVISIONS OF RULE 28 OF LEAVE RULES, FOR THE DURATION IN WHICH SUCH STAFF HAVE BEEN UTILISED FOR SCHOOL WORKS/ACTIVITIES DURING VACATION.

  17. MATERNITY LEAVE • ADMISSIBLE TO MARRIED/UNMARRIED FEMALE EMPLOYEE. • PREGNANCY:- 180 DAYS FROM 1-9-2008. ADMISSIBLE ONLY TO EMPLOYEES WITH LESS THAN TWO SURVIVING CHILDREN. • MISCARRIAGE/ABORTION:- TOTAL 45 DAYS IN THE ENTIRE SERVICE • CAN BE COMBINED WITH LEAVE OF ANY OTHER KIND. • COUNTS AS SERVICE FOR INCREMENTS, PENSION. • NOT ADMISSIBLE FOR ‘THRETENED ABORTION’. BUT ADMISSIBLE FOR INDUCED ABORTION. • GRANTED ON FULL PAY, NOT DEBITED TO THE LEAVE ACCOUNT. • IN THE CASE OF OFFICIALS TO WHOM THE PROVISIONS OF ESI ACT APPLY, THE LEAVE SALARY WILL BE REDUCED BY THE BENEFIT ADMISSIBLE UNDER THE ACT FOR THE CORRESPONDING PERIOD.

  18. PATERNITY LEAVE • MALE GOVT. SERVANT WITH LESS THAN TWO SURVIVING CHILDREN. APPRENTICES ARE ALSO ELIGIBLE. ALSO ALLOWED ON VALID ADOPTION OF A CHILD BELOW THE AGE OF ONE YEAR. • DURATION:- 15 DAYS . BEFORE OR AFTER DELIVERY OF THE CHILD.(TIME LIMIT: 6 MONTHS) • MAY BE COMBINED WITH ANY OTHER LEAVE EXCEPT CASUAL LEAVE. • IF THE LEAVE IS NOT AVAILED WITHIN SIX MONTHS IT WILL BE LAPSED. • IT IS PRMISSIBLE FOR VALID ADOPTION OF A CHILD

  19. LEAVE TO FEMALE GOVT. SERVANT ON ADOPTION OF CHILD • From 22-7-2009, for a period of 180 days immediately after the date of valid adoption. • Can be combined with leave of any other kind. Leave salary will be equal to the pay drawn immediately before proceeding on leave. • In continuation, leave of the kind due and admissible(including leave not due and commuted leave not exceeding 60 days without production of Medical certificate) for a period of one year reduced by the age of the adopted child on the date of legal adoption without taking into account the period of Child Adoption Leave.

  20. CHILD CARE LEAVE • 730 days in the entire service • Shall be admissible till child attains 18 years. • Shall not be debited against the leave account. • May be allowed for the third year as leave not due and commuted leave up to 60 days (without production of medical certificate) • Requires prior sanction. Intervening holidays will count as in the case of earned leave. • Can not be granted more than 3 spell in a year. • Can not be granted for less than 15 days. • Should not be sanctioned during probation period . • LTC can not be availed during CCL. • In case of disabled/mentally challenged children, it is permitted up to the age of 22 years subject to conditions and submission of certificates.

  21. Special disability leave • Admissible to all employees a) When disabled by injury intentionally or accidentally inflicted or caused in, or in consequence of the due performance of official duties or in consequence of official position. • b) When disabled by illness incurred in the performance of any particular duty, which has the effect of increasing liability to illness or injury beyond the ordinary risk attaching to the civil post held, under the same conditions.

  22. SPECIAL DISABILITY LEAVE • The period of leave will be as certified by an AMA subject to a maximum of 24 months. • Will not be debited to the leave account. • May be combined with any other kind of leave • Will count as service for pension. • First 120 days will be the pay last drawn and for the remaining period, it will be equal to leave salary during half pay leave. The half pay leave so taken will be debited to his leave account. • If the official is entitled to any benefit under the Workmen’s compensation act or the Employees’ State Insurance act, the amount of leave salary will be reduced by the amount of benefit payable under the above Acts.

  23. HOSPITAL LEAVE • Admissible to Group ‘C’ and Group ‘D’ employees. • Applicable to employees whose duties involve handling of dangerous machinery, explosive materials, poisonous drugs and other hazardous tasks. • Medical certificate from AMA is necessary. • May be combined with any other kind of leave due and admissible provided the total period of leave does not exceed 28 months. • Leave salary for the first 120 days will be the pay last drawn and for the remaining period, it will be equal to leave salary during half pay leave. • HL will not be debited to the leave account. • If the official is entitled to any benefit under the Workmen’s Compensation Act of the Employees’ State Insurance Act, the amount of leave salary will be reduced by the amount of benefit payable under the above Acts.

  24. STUDY LEAVE • Granted to Govt. servants with not less than five years’ service for undergoing a special course consisting of higher studies or specialized training in a professional or technical subject having a direct and close connection with the sphere of his duties or being capable of widening his mind in a manner likely to improve his ability as a civil servant.

  25. SANCTIONING AUTHORITY • Ministry/Dept. of Central Govt/Administrator/Comptroller and Audit-general of India. • Course should be certified to be of definite advantage to Govt. from the point of view of public interest. • The particular study or study tour should be approved by the authority competent to grant leave. • The official on his return should submit a full report on the work done during study leave.

  26. Not granted • For studies out of India if facilities for such studies exist in India. • To an official due to retire within three years of return from the study leave. • To same official with such frequency as to remove him from contact with his regular work or cause cadre difficulties owing to his absence on leave. • The official should have satisfactorily completed period of probation and rendered not less than five years of regular continuous service including the period of probation.

  27. Leave period • Max. 36 months for CHS officers and 24 months for others in the entire service and may be granted at a stretch or in different spells. • Will not be debited to the leave account. May be combined with any other leave due, but max. period of continuous absence, including vacation, if any, but excluding extraordinary leave, should not exceed 28 months generally, and 36 months for study leading to Ph.D. degree.

  28. Leave salary • Outside India:- Pay last drawn + DA + HRA along with study allowance. • India:- Pay last drawn + DA + HRA. Stipend, Scholarship or remuneration for any part-time employment during the period of study leave should be adjusted against the leave salary subject to the condition that the leave salary will not be less than that admissible during half pay leave.

  29. COST OF FEES PAID FOR STUDY • Generally met by the Govt. servant. But in exceptional cases the President may sanction the grant of such fees. In no case the cost of fees will be paid, if he is in receipt of scholarship or stipend from whatever source or if he is permitted to receive or retain, in addition to his leave salary, any remuneration in respect of part-time employment.

  30. Resignation or retirement after study leave or not completing the course of study • Should refund (i) the actual amount of leave salary, study allowance, cost of fees, T.A. and other expenses if any incurred by the Govt. and (ii) the actual amount, if any, of the cost incurred by other agencies such as Foreign Govts, Foundation, Trusts in connection with the course of study, with interest thereon at the prescribed rates. In exceptional cases, the President may waive or reduce such recoveries.

  31. Leave salary advance • All officials including those on foreign service, if the leave taken is for not less than 30 days, are eligible to draw this advance. • Advance not exceeding the leave salary including allowances, for the first 30 days of leave after deducting the recoveries, e.g. Income tax, GPF subscription, recovery of advance of GPF, house rent, recovery of other advances, etc.

  32. Casual leave • Casual leave can be combined with SPL Vacation but not with any other kind of leave. • Cannot be combined with joining time. • Sundays and Holidays falling during a period of Casual leave are not counted as part of Casual leave. • Sundays/Public holidays/restricted holidays/weekly offs can be prefixed/suffixed to casual leave. • Casual leave can be taken while on tour, but no daily allowance will be admissible for the period. • LTC can be availed during casual leave. • Normally be granted for more than 5 days at any one time, except under special circumstances.

  33. SPECIAL CASUAL LEAVE • In sports events:- (a) Admissible up to a max. of 30 days in a calendar year for attending • Coaching, training camps under RAKCS or similar. • Coaching or training camps at NIS, Patiala. • Coaching camps in sports organized by National sports Federation Sports Boards recognized by Govt. • Admissible up to a maximum of 10 days in any one year for participating in inter-Ministerial and inter-Departmental tournaments and sporting events held in and outside Delhi. • Admissible up to a max. of 10 days in any one year for participating in inter-Ministerial and inter-Departmental tournaments and sporting events held in and outside Delhi. • (b) Sportsperson getting seriously injured or being hospitalized during the Telecom Sporting events subject to the overall ceiling of 30 days in a calendar year admissible for sporting events.

  34. In cultural activities • (a) Admissible to employees taking part in cultural activities like dance, drama, music, poetic symposium etc. of an All India, or Inter-state character organized by or on behalf of the central secretariat sports control board or on its behalf subject to the overall limit of 30 days in one calendar year. • (b) Admissible to employees participating in dancing and singing competitions at Regional, National or International level, organized by Govt.of India/Govt. sponsored bodies (15 days in a calendar year)

  35. Mountaineering/Trekking expeditions • Admissible for participating in mountaineering/trekking expeditions approved by the Indian Mountaineering Foundation or organized by Youth Hostels Associations of India, up to a max. of 30 days in one calendar year.

  36. For family planning • (a) Male employee: • (i) 5 working days admissible –vasectomy operation, 21 days for undergoing recanalization operation. Max. 3 working days if his wife undergoes tubectomy, laparoscopy or salpingectomy operation. The leave should follow the date of operation. • (b) Female employee: • (ii) 10 working days admissible – tubectomy/laparoscopy. Admissible for salpingectomy operation after Medical Termination of Pregnancy. Not admissible if Maternity leave is availed.(iii)Admissible for one day on the day of IUCD/IUD insertion/reinsertion. • (iv) Max. of 21 days admissible for undergoing recanalization operation. • (v) Admissible for one day on the day of operation when the husband undergoes vasectomy operation.

  37. To Re-employed Ex-Servicemen • 15 days in a year for (i) appearing before Medical Re-survey Boards for assessment of disability pension; and (ii) attending Artificial Limb Centers for replacement of artificial limb(s) or for treatment of injuries sustained during operation. It includes transit time both ways on the basis of medical discharge certificates.

  38. Union/Association Activities • (i) 20 days to the office-bearers of recognised Service Associations/Unions for participation in the activities of Associations/Unions; • (ii) 10 days to outstation delegates/members of Executive Committee for attending its meetings. • (iii) 5 days to local delegates and local members of Executive Committee for attending its meetings.

  39. Natural calamities, Bandhs, etc. • Heads of Dept. may grant Special casual leave to employees residing at places 3 miles away from their office, when they are unable to attend office due to dislocation of traffic arising out of natural calamities, bandhs, etc. If the absence was due to picketing or disturbances or curfew, Special casual leave may be granted irrespective of the distance from residence to office.

  40. During Elections • Employess enrolled as voters in a constituency but having offices in another constituency, are entitled to a day’s Special casual leave on the day of Election in their home constituency to enable them to exercise their franchise if their offices are not closed on that day.

  41. Differently abled Central Govt. Employess • Special casual leave not more than 10 days in a calendar year may be granted to attend Conferences/Seminars/Training/Workshop related t Disability and Development-related programmes organized at National and State level agencies. • Absence of excess of 10 days may be treated as regular leave due and admissible and it can also be combined with regular leave. • Additional causal leave of 4 days to be treated as Special casual leave.

  42. Combination of Casual/regular leave with SPL • Combination of Casual leave or regular leave(e.g EL, HPL, etc) with Special casual leave is permissible, but combination of both casual leave and regular leave with Special Casual Leave is not permissible. • LTC during Special Casual Leave: LTC can be availed of during Special casual leave.

  43. EXAMPLE OF CALCULATION OF EL & HPL

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