V.I.A. Payment System

1. Graduate Student Stipend Payment Process Faculty of Medicine V.I.A. Payment System Awards & Project Appointments Office Stephanie Acosta-King gseproj@ucalgary.ca

2. Graduate Student Payment Process: V.I.A.

3. Regular Graduate Student Stipend • A Master’s or PhD Student in the Faculty of Medicine receives a stipend of guaranteed funding for completing work that is directly related to their education and training. Please refer to the Program Website or contact the Graduate Program Administrator for your department to obtain information related to minimum funding requirements. • This payment can be made as a stipend (monies paid from a supervisor’s grant) or paid directly from a scholarship (or award) won by the individual student or both. • The stipend payment is considered T4A income and is not eligible for statutory deductions. Income covered by T4A include research grants, scholarships/stipends, bursaries and fellowships. • Please ensure that the account code provided on the payment form being submitted is permissible under the project by checking eFIN prior to submission. • Very rarely, a Granting Agency may stipulates that only Employment/Salary (T4) Income may be paid from the project. In this instance and only if a request to pay a scholarship/stipend (T4A) has been denied by the granting agency, the student may be paid an employment salary. Statutory deductions will apply; including the employer paid portion. This additional cost is required to be calculated as part of the project funds availability. (Statutory Deductions include: Employment Insurance, Canada Pension Plan, Worker’s Compensation Benefit and Income Tax).

4. Graduate Student Payment Forms Master’s Student Stipend/Scholarship Form Doctorate Student Stipend/Scholarship Form Stipend Payment Forms are to be used to process the guaranteed funding provided to graduate students in the Faculty of Medicine from a supervisor’s project. All forms are housed on The Awards & Project Appointments Office website. Please use forms directly from the website as they are updated frequently. Graduate Fee Payment Form One Time Award Payment Form Employment Salary Payment Form To be used when funds are available and desired to pay fees directly to the Fees Office from either a supervisor’s project or from funds being held in trust for a graduate student under the supervisor’s name. To be used for graduate students who are receiving a one-time award payment from a supervisor’s project. Please Note: external scholarship awards are NOT processed using this form. This payment is 100% Employment Income and is NOT to be used to pay a graduate student for work that is applicable to the obtaining of their degree.

5. Student Payment Contacts