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Take the Virtual Leap: A Method for Meetings

Take the Virtual Leap: A Method for Meetings. Dewoun Hayes, MAEd, CAP IL Division Leadership Conference August 6, 2011. Why Virtual Meetings?. Flexible & convenient Save on room rental fees and catering Weather is NOT a factor Go Green initiative Increase attendance. Virtual Agenda.

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Take the Virtual Leap: A Method for Meetings

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  1. Take the Virtual Leap: A Method for Meetings Dewoun Hayes, MAEd, CAP IL Division Leadership Conference August 6, 2011

  2. Why Virtual Meetings? • Flexible & convenient • Save on room rental fees and catering • Weather is NOT a factor • Go Green initiative • Increase attendance

  3. Virtual Agenda • Definitions • Tools • Preparation • Services w/Demos • Best Practices

  4. Types of Virtual Meetings • Web Conference/Web Meeting • Webinar • Webcast

  5. Web Conference/Web Meeting • Enhanced telephone call with video • Interactive, informative experience • Under 20 people • Option for several presenters

  6. Webinar • Web-based seminar • Educational experience • Participants view a presentation • Options for interaction

  7. Webcast • Live or recorded video/broadcast • No or limited interaction • Used for announcements or teaching • Designed for larger audiences

  8. Cool Tools

  9. Slide shows • Document sharing • Live streaming video • VoIP – Voice over IP • Raised hands and emoticons

  10. White/Black Board This feature is used just like a chalk board except it is virtual. Participants have the capability to ‘write’ on the slide.

  11. Text Chat

  12. Polls and Surveys

  13. Other Useful Tools • Screen sharing • Desktop sharing • Application sharing • Recording feature

  14. How will you make the leap? • Identify needs • Is there a download required? • How many attendees? • Webcam option or requirement? • Video?

  15. Preparation • Determine audience engagement techniques • Send meeting info prior to meeting • Identify a facilitator or moderator • Create post-meeting evaluation

  16. FREE Services • Freeconferencecalling.com • Freeconferencing.com • Anymeeting.com • Skype FREE! FREE! FREE!

  17. Best Practices

  18. Know the conference call service commands • Mute/Unmute • Notifications • Recording

  19. Designate a Facilitator • Steers the meeting • Monitors online activity • Introduces the presenter • Acknowledges attendees • Ends the meeting

  20. Use Proper Hardware

  21. Conduct a Post Meeting Evaluation • Survey the effectiveness of the meeting/presenter • Create in survey monkey—FREE! • Attendees complete when exiting the meeting

  22. Treat Online Meetings as In-Person Meetings • Dress appropriately for video conferencing • Be respectful • Acknowledge whose speaking • Mute yourself or others when necessary

  23. Make PresentationMaterials Available • Send to all attendees afterwards • Agenda • Presentation • Notes/chat comments • Post on web community • Great way to promote the next meeting

  24. Are you ready to take the leap? For more assistance: Dewoun Hayes secretary@iaap-illinoisdivision.org 708-709-3631

  25. Connect with the IL Division“ILDIVIAAP”

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