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How to Use Data for Local Planning

Learn how to access and use data from NYSOFA for local planning. Topics covered include census data, population projections, demographics, income, and more.

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How to Use Data for Local Planning

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  1. How to Use Data for Local Planning Prepared by Steve Sconfienza, Ph.D. Chief Research Scientist NYSOFA

  2. Goals of Webinar • Present NYSOFA “County Data Books” • Understand Census and other data sets available and how to access/use them

  3. Data produced by NYSOFA for distribution to local Offices for the Aging • For use by local Area Agencies on Aging (AAAs), • Health plans, community foundations, and • county & regional planners for planning, advocacy, and other activities.

  4. Data produced by NYSOFA for distribution generally • For use by interested individuals, organizations, and • the public for planning, advocacy, and other activities.

  5. Data produced by NYSOFA: Uses Data sets are used for a variety of purposes, which may include: • Budget planning, advocacy, and community building activities; • Value demonstration – economic, social and intellectual capital of older adults • Service awareness, information, and outreach; and • Partnership and coalition building.

  6. Data produced by NYSOFA responds to… • frequent requests for information about selected demographic characteristics, including projections to the year 2040 • State • Counties • Planning & Service Areas (PSAs)

  7. Data by NYSOFA: Typical Request: How will our population change?

  8. County Databooks: Selected Characteristics

  9. Data by NYSOFA Databooks online: • aging.ny.gov/ReportsAndData/index.cfm or • aging.ny.gov and select the tab “NYS Data Books”

  10. Data by NYSOFA • Population Projections to 2040 • Key age cohorts • Minority Population • Disabled Population • Poverty • Home Ownership

  11. Data by NYSOFA • Income • Personal Income • Social Security • Volunteerism • Numbers • Value

  12. Data by NYSOFA: Sources • U.S. Census Bureau and other data sets • Census Bureau Data • Other U.S. Government Data • Other Sources of Data

  13. Data by NYSOFA: Sources • These data have been compiled from: • U.S. Census Bureau, • Census 2010 • American Community Survey • 2008-2012 Five-year Estimates • 2012 One-year Estimates • Woods and Poole Economics, Inc. 2013 State Profile • source for the demographic projections, 2015-2040 • Social Security Administration • Corporation for National & Community Service • a Federal Government entity

  14. Data by NYSOFA: Uses Data projections through the year 2040 for the overall population and for selected age groups can illustrate important trends that require specific attention and planning.

  15. Data by NYSOFA: Uses These data are developed statewide by Planning and Service Area (PSA) level: the opportunity exists to compare and contrast local areas with each other and with the entire state.

  16. Data by NYSOFA: Geographies Notes (we all know this?) • Services provided under the Older Americans Act are administered through geographic areas called Planning and Service Areas (PSAs). • In New York State, these PSAs are generally contiguous with county boundaries: exceptions are • American Indian areas (two), which are separate PSAs that are not administered through the counties in which they exist; • New York City PSA, which includes the five counties of the city; • Warren-Hamilton PSA, which combines the two counties.

  17. Data by NYSOFA: Geographies • Single-year data for St. Regis- Mohawk & Seneca Nation of Indians PSAs and their associated county PSAs are included in addition to the individual counties. • For New York City, data sets are provided for the New York City PSA as a whole, as well as for each of the five boroughs separately.

  18. Data by NYSOFA AVAILABILITY: The County Databook: Selected Characteristics (2014) can be viewed or downloaded at aging.ny.gov/ReportsAndData/index.cfm or aging.ny.gov and select the tab “NYS Data Books”

  19. Data available from the U.S. Census Bureau

  20. Data available from theCensus Bureau Availability and handling of data in addition to data prepared and distributed by NYSOFA, which is for use by -- local Area Agencies on Aging (AAAs), -- NY Connects, -- other interested individuals, -- organizations, and -- the public for planning, advocacy, and other activities.

  21. Census Bureau Data The data in the County Data Books are based on a number of sources, including data from the Census Bureau, but constitutes but a fraction of the data available from that source.

  22. Census Bureau Data: Access Although the U.S. Census Bureau has made access to data extremely user-friendly by way of the American FactFinderwebsite factfinder.census.gov interpretation of the data, and even selecting the data, poses not inconsiderable issues that require a sophisticated level of judgment and decision-making.

  23. Census Bureau Data: Access In addition to the Census Bureau’s own web site, additional data has been prepared specifically for the Administration for Community Living (ex-AoA) and is available at the Aging Integrated Database www.agid.acl.gov/DataFiles/ under the tab “AoA Special Tabulations”

  24. Census Bureau Data: Geographies • The Census Bureau publishes data in numerous geographical categories. These range from the obvious (such as the nation, the states, and the counties within the states) to the obscure (such as tracts and blocks, metropolitan and micropolitan statistical areas, combined statistical areas and metropolitan divisions). • Within these categories may be additional breakouts, such as • urban and rural areas, • urbanized areas that cross county and even state lines), and other such classifications.

  25. Census Bureau Data: Geographies These geographic categories allow data to be selected for areas that may not be generally obvious as geographies In Census Bureau terminology, these are “Summary Levels” [such as state or county] and “Geographic Components” [within a selected geography, such as, the population within urban/rural or metropolitan areas]. There are literally hundreds of these discrete breakouts.

  26. Census Bureau Data: Geographies These categories provide extensive localization and regionalization of data: • While the state offices for the aging are required to develop an intrastate funding formula based on planning and service areas, local planning and advocacy efforts often require analysis at an area larger or smaller than the county/PSA level.

  27. Census Bureau Data: Geographies These categories provide extensive localization and regionalization of data: • Townships, cities, and villages are obvious geographies, as well as urban and rural populations within those areas.

  28. Census Bureau Data: Geographies These categories provide extensive localization and regionalization of data: • In addition, the smallest areas in the Census -- tracts, block groups, and blocks -- may be useful in targeting specific localities for services, while metropolitan and micropolitan areas can identify discrete urban areas regardless of civic boundaries.

  29. Census Bureau Data: Geographies • Each of these geographies constitute means of selecting data tables, of which there are several hundred categorized broadly as population or housing. • Each table presents data, for example the number of occupied housing units, within the designated geography. • In some instances, there are no data, either zero people or housing units or the data are suppressed in order to protect confidentiality (e.g., if there is only one black person aged 65 or over within a certain geography, then you can identify that one person along with that person's income, family size, means of travel to work, and other such information that is published by the Census Bureau).

  30. Census Bureau Data: Geographies A practical example: Studying the population of a NORC (Naturally Occurring Retirement Community) • JASA “Warbasse Cares for Seniors” NORC Brooklyn (Kings County), N.Y.

  31. The world, from Google Maps JASA Warbasse NORC

  32. Census Tracts and Blocks outlined on Census Bureau reference map

  33. Census Bureau Data: Geographies • As every silver lining has a dark cloud behind it, the down side of these myriad geographies is that the numbers of individuals may become very small. • While in the Census Bureau's Decennial Censusthere is a presumption that this is a true, one-hundred percent count of the population, in the Bureau's American Community Surveysampling error can reduce data for the smallest geographies to uninterpretable gibberish, that is nevertheless reported as if it were credible. • These sampling issues require a sophisticated level of analysis that is beyond the expertise of untrained individuals.

  34. Questions or Assistance, contact Chief Research Scientist New York State Office for the Aging Division of Aging Network Operations 2 Empire State Plaza, 6th Floor, Albany, NY 12223-1251 (518) 474-7964  | Steve.Sconfienza@aging.ny.gov Steve Sconfienza, Ph.D.

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