PROPERTY DISPOSAL CONCEPTS

1. PROPERTY DISPOSAL CONCEPTS Welcome to the GSA Property Disposal Concepts workshop.Welcome to the GSA Property Disposal Concepts workshop.

2. GSA Property Management Mission Statement To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal government�s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer

3. Glossary of Terms A rudimentary understanding of key property terms and phrases will help you develop a clearer perspective of the disposal process Excess Surplus Report Screening Search and select

4. Step 1 � Agency: Internal Agency property responsibilities Property custodians Property officers NUO�s Follow internal procedures first Once internal procedures are complete, an agency can report property to GSA

5. Step 2 � Report Property Notification to GSA of available excess property Report to GSAXcess� On-line Batch SF 120 Reference: 41 CFR 102-36.210 through 41 CFR 102-36.240

6. Must All Excess Property Be Reported to GSA? Yes, except Direct Transfer Property; Abandonment/Destruction Property; Nonappropriated Fund Property; Foreign Excess Property; Scrap (except aircraft); Perishables; Trading Stamps and Bonus Goods; Hazardous Waste; Controlled Substances; Nuclear Regulatory Commission � controlled material; Property Dangerous to Public Health and Safety; and Classified or Property Sensitive for Reasons of National Security Your Regional GSA Area Property Officer can assist with questions about these special categories of property.Your Regional GSA Area Property Officer can assist with questions about these special categories of property.

7. Who is Accountable? GSA assists with the disposal process, however, we do not usually take physical custody of excess property.GSA assists with the disposal process, however, we do not usually take physical custody of excess property.

8. GSAXcess screen print showing the options including �Report Property�GSAXcess screen print showing the options including �Report Property�

9. What are the Condition Codes for Disposal? Accurrate condition codes are imperative for proper disposal.Accurrate condition codes are imperative for proper disposal.

10. Can I Get Excess Government Equipment? GSAXcess is also a great tool for acquiring excess propertyGSAXcess is also a great tool for acquiring excess property

11. Step 3 � Excess: Screening & Federal Transfers Property in GSAXcess� is available for screening by and transfer to Federal agencies Their contractors, cooperatives and grantees Senate and House of Representatives DC Government Mixed-ownership Government corporations Agency property personnel must have access to GSAXcess� Via NUO or APO Reference: 41 CFR 102-36.60

12. Step 3 � Excess: Screening & Federal Transfers Search available property On-line Physical screening �Screening� period normally 21 calendar days Submit request via GSAXcess� Reference: 41 CFR 102-36.90 through 41 CFR 102-36.140

13. Golden Rules of Acquiring Excess Property� There must be an authorized need for the property You must not acquire excess personal property with the intent to sell or trade for other assets The goal is utilization of excess property to save taxpayer dollarsThe goal is utilization of excess property to save taxpayer dollars

14. Who Pays for the Transportation for Excess Property? Acquiring agency is required to pay shipping and transportation costs. When applicable, acquiring agency may have to pay packing, loading, and dismantling costs. This is the only cost in acquiring excess propertyThis is the only cost in acquiring excess property

15. Step 4 � Federal Surplus Property Donation Program At the completion of screening for Federal use, property not transferred is declared surplus Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire Property is donated from GSA through State Agencies for Surplus Property

16. Step 4 � Federal Surplus Property Donation Program Participants in the Surplus Donation Program include State and local public agencies Nonprofit educational and public health institutions Nonprofit and public programs for the elderly Educational activities of special interest to the Department of Defense Public airports Reference: 41 CFR 102-37

17. What if the Property is not Transferred or Donated???? Some property is not needed at the Federal or state level.Some property is not needed at the Federal or state level.

18. Step 5 - Sales Property not donated becomes eligible for sales GSA offers many sales methods including Internet auctions via GSA Auctions� Live auctions Sealed bid sales GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns Agencies can conduct sales on their own Reference: 41 CFR 102-38

19. GSAAuctions is the internet website for salesGSAAuctions is the internet website for sales

20. And, What if You Can Not Transfer, Donate Nor Sell the Property? You may Abandon/Destroy property that has no commercial value or the estimated cost of care and handling would exceed the proceeds from its sale. FMR 102-36.305 thru 330 The FMR has guidelines for using the A&D authorityThe FMR has guidelines for using the A&D authority

21. But Remember� You must not A&D property in a manner that is dangerous to public health or safety. If an entity wants to buy the property, you must implement sales procedures. When in doubt, call the GSA Area Property Officer for assistanceWhen in doubt, call the GSA Area Property Officer for assistance

22. Property Disposal Summary There are four main phases of the Federal disposal process Internal Excess Surplus Sales There is specific terminology Excess Surplus Report Screen There are systems supporting the program GSAXcess� GSA Auctions�

23. What is the difference between �excess� and �surplus� property?What is the difference between �excess� and �surplus� property?

24. If you have Questions, or for Further Assistance� Dave Robbins (703) 605-5610 David.Robbins@gsa.gov Any Area Property Officer www.gsa.gov/apo Additional information available at www.gsa.gov/property Several web sites for contact to GSA Regions and APOs. Several web sites for contact to GSA Regions and APOs.