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Division of Student Development

Division of Student Development. Budget Presentation 2005-2006. Division of Student Development Departments. Recreation Admissions Campus Counseling & Career Planning Dean of Students Office Judicial Affairs Orientation Housing Office for Students with Disabilities

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Division of Student Development

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  1. Division of Student Development Budget Presentation 2005-2006

  2. Division of Student DevelopmentDepartments Recreation Admissions Campus Counseling & Career Planning Dean of Students Office Judicial Affairs Orientation Housing Office for Students with Disabilities Placement & Student Employment University Center Student Activities

  3. StudentDevelopment Mission The Division of Student Development at The University of Tennessee at Chattanooga in supporting the mission of an engaged metropolitan university serves as the catalyst that encourages each student to grow toward his/her full potential as a contributing member of society. It accomplishes this by: • Recruiting and retaining a diverse academically qualified student body. • Focusing the attention and energy of each staff member on a student-oriented philosophy that serves and encourages a campus-wide culture of successful persistence. • Providing services that support and complement the academic mission of the University. • Enhancing the learning environment by delivering meaningful leadership and personal growth opportunities for student development.

  4. Student Development Mission in Progress • Division currently in strategic planning process to revisit mission • Current focus – Nine Words • Recruit and Retain • Service + Learning • “Ethos of Engagement”

  5. AccomplishmentsClaiming the Assets of Technology • Integrating blackboard and OneNet training through orientation process • Added Adaptive Technology Coordinator for Office of Students with Disabilities through Vocational Rehabgrant • Implemented new housing software reservation system • Established wireless access in University Center • Installed security camera system in University Center • Implemented on-line registration for intramural events • Developed CD format information guide for newly admitted students • Created online tour scheduling for Admissions • Implemented online reservation and confirmation of Admissions recruitment events

  6. AccomplishmentsRecruit, Retain and Celebrate Diversity • Achieved the highest level of African American student enrollment (19.9%)in UTC history and in UT system • Achieved 50% minority residency in UTC housing • Implementing Student Success Center this spring in partnership with Academic Affairs to increase student success • Initiated a successful “Mocs Rock Memphis” recruitment program • Implemented an academic coaching program to increase the success of students with disabilities

  7. AccomplishmentsDemonstrating Accountability • Recruited largest freshmen class in UTC History (1504) • Increased number of clients in Counseling Center by 24% • Implemented new Orientation program as a result of study of best practices and collaboration with Freshman Senate • Using technology to deliver information regarding career and educational opportunities for our students and alumni • Implemented case conferences and random case note review to improve counseling treatment strategies

  8. AccomplishmentsImproving Partnerships • Conducting ongoing interaction with Place Properties to create more positive environment for students in UTC Place • Established cross-campus Retention Committee in partnership with Academic Affairs • Provided Continuing Education housing and meeting spaces for their community outreach programs • Partnered with IT to orient students to Blackboard and OneNet • Partnered with faculty member in supervising Transformation Project grant • Partnered with Kaplan to provide free mock ACT and SAT testing for Hamilton County residents • Partnered with Financial Aid to provide student and parents with information about the Tennessee HOPE Scholarship

  9. AccomplishmentsEnhancing Learning Environment • Provided programs through Campus Recreation that encouraged healthy physical development. • Collaborated on a variety of wellness programs with topics including: study smart, alcohol 101, date rape prevention, diversity, gender communication, leadership, etc. • Conducted Leadership Institute focused on diversity and collaboration for student leaders • Conducted multiple programs during the presidential election focused on learning about the U.S. political system • Implemented “Opening Days” to connect freshmen to the learning environment • Created a New Student Convocation targeted toward freshmen and their families to encourage a sense of community • Hired new Assistant Director in Housing to focus on educational/wellness programming in the residence halls • Conducted the Perspectives Lecture Series on Stem Cell Research versus Moral Issues • Increased Counseling Center educational programming by 42%

  10. AccomplishmentsAssessment • Revising Judicial Code • Creating new division-wide strategic plan • Created campus-wide ADA Program Review Committee • Initiated assessment of constituencies including students, faculty and parents • Conducted career employment surveys of graduating students and alumni • Created a division-wide Assessment and Evaluation Committee

  11. Student Development Budget Overview Categories – Base Budget • Institutional Funding - $1,632,562 • Student Activities Funds - $718,126 • Housing Operations - $3,681,301

  12. Part I Institutional Funding

  13. Impact of Budget Cuts & Student Increases (On-Campus) • Inability for professional staff development to meet the needs of the changing culture of student body • Loss of staff to assist in the areas of assessment, leadership, technology and service learning • Reduced number and quality of programs offered to students as on-campus population increases • Reduced effectiveness in managing a 200,000 sq. ft. University Center with only two full-time institutional employees • Growth program is Recreation—18 Intramural Sports (1860 students); 9 Club Sports (260+ students); 5 Non-Credit Classes (80 students); 16 trips in the Outdoor Program—run by one professional & student staff

  14. Impact of Budget Cuts & Student Increases (On-Campus) • Reduction in speed and quality of service to users of the University Center • Increase in University Center user fees to groups and departments • Delay in processing student conduct issues • Less supervision of student activities • Need additional admissions specialist to process the additional 40% increase in applications (over past 4 years) • Financial Impact = over $100,000 in ’03 and $56,000 in ‘04

  15. Admissions Budget Budgeted: $637,000 Will Spend: $739,000 Process: End of Year Adjustment Recommendation: Budget on “Front End” Timetable: Three Years ’06 – Highlight Process ’07 - $50,000 ’08 - $50,000

  16. UTC Freshmen Enrollment • YearEnrollment • 2001 1081 • 2002 1201 • 2003 1411 • 1502 • 2005 1620 (projected)

  17. Budget Request 05/06 Costs Going Forward • Student Development Specialist line 13, 200 • Counseling Ctr Director salary commitment 4, 000 • UC student staff funding @ current level 25, 000 • Adaptive Technology Coordinator in OSD 45, 682 • Student Success Center (partial year) 35, 000 subtotal $122, 882 Prioritized Needs • Restore Placement Graduate Assistant 10, 577 • Restore tennis court maintenance 3, 800 • Graduate Assistant/Mgr for UC 10, 577 • Counseling Ctr operations budget 10, 000 • Equity adjustment pool (1% of E & G) 13, 000 • Reinstate some travel funds 20, 000 • Computer/Equipment 15, 000 subtotal $82,954 TOTAL $205,836

  18. Student Development Specialist Funds - $13,200 • Funds cut in ‘05 budget causing deficit • Covered salary from vacant Associate Dean Position • No other area funds in Student Development to cover salary

  19. Fully Fund Counseling Center Director Salary - $4,000 • Director approved for hire at current salary with no funds added to budget • Director also Associate Dean - Office for Students with Disabilities & Student Success Center report to position • Covered shortfall from non-recurring OSD grant funds

  20. Student Staff Need for University Center - $25,000 • Opened newly renovated 200,000 sq. ft. building with no additional staff • Student staff does room set-ups for all meetings, programs, etc. for UC • Imperative in providing customer service to students, faculty, staff, alumni and the greater community • Number of events in UC has increased 43% since reopening

  21. Adaptive Technology Coordinator- $34,608 • Benefits @ 32% for total of $45,682 • Responsible for maintaining compliance to ADA and section 508 of the Rehabilitation Act • Law requires equal access including needs related to technology • Vocational Rehabilitation grant in Office for Students with Disabilities concludes this year

  22. Student Success Center- $35,000 • Continue funding at completion of Lupton Grant, (May, June ‘05) • Initiated by Student Service Task Force to assist in retention initiative of University • Collaborative office coordinated through both Academic Affairs and Student Development

  23. Placement Graduate Assistant- $10,577 • Position lost in past budget cuts • Filled in October with one-time money • Vital to assisting students with resume and interviewing skill • Post part-time jobs on Placement webpage • Conduct mock video interviews • Placement office currently staffed at only 1.5 exempt staff members

  24. Tennis Court Maintenance- $3800 • Reinstatement from previous budget cut • Utilized in competitive matches by men’s and women’s tennis teams • Two courts yearly stripped and surfaced • No court maintenance in ‘04/’05 • Each court will cost $10,000 if not maintained over a 10-year period • 10 courts = total cost of $100,000 (estimate from Stein Construction)

  25. Graduate Student Assistant/Manager for University Center - $10,577 • Needed to ensure proper management of building during all hours building is open • Necessary for required supervision of night and weekend programs • Least expensive option for operating UC

  26. Equity Adjustment Pool- $13,000 • Staff salary adjustment pool • Promotions • Job reclassifications • Salary compression • 1% of E & G Division Salaries

  27. Counseling Center Operating Budget - $10,000 • Reinstatement of cuts over time • Currently have operating budget of less than $5000 • Additional funds place budget in line with other state counseling budgets • Funds will be used to implement mental health screening and purchase educational materials • Provide updated materials for career counseling and assessment

  28. Division travel funds- $20,000 • Reinstating some travel funds that have been cut over time • No travel funds available for E&G departments • Professional development vital for presenting at conferences and serving in regional & national organizations • Imperative in recruiting and retaining qualified staff

  29. Technology & Equipment Upgrades - $15,000 • Vital for record keeping • No money currently allocated • No scanners on computers • Outdated computers • No color printers • Recreational equipment

  30. Part II Student Activity & Athletic Fee

  31. University Programs and Services Fee Allocation 2005-2006

  32. Part III Housing

  33. Projected Rate Increases 05-06 12% increase Total net income $179,465 9% increase Total net income ($32,005) 7% increase Total net income ($100,000) Based on 90% occupancy for fall semester and 85% occupancy for spring semester * North campus only (Boling, Lockmiller, Johnson-Village)

  34. Proposed Semester Rental Rates2005-2006 Complex Contract 04/05 Rate 05/06 Rate Boling Semester $1400 $1595 Lockmiller Semester $1470 $1595 Lockmiller (2 person) Semester $1900 $2125 Village Semester $1680 $1895 UTC Place (4 bed/2 baths) 12 Months $4800 $5280 (3000 Building) Entire Contract Entire Contract UTC Place 9 Months $4350-$4794 $4750-$5212 (2000 & 5000 Buildings) Entire Contract Entire Contract UTC Place (3 bedrooms, 2 bedrooms and 1 bedrooms available @ variable rate plans)

  35. Comparison of University Housing Rates

  36. Proposed Housing Budget BolingVillage Income $1,216,805 Income $1,564,470 Expenses -$1,107,085 Expenses -$1,496,200 Balance $109,720 Balance $68,270 LockmillerSummer Income $986,875 Est. Income $190,000 Expenses -$985,400 Est. Expenses -$132,000 Balance $1,475 Total Est. Balance $58,000 Assumes 12% increase for North Campus Assumes 90% occupancy fall/ 85% occupancy spring

  37. Total Projections Total Income $3,768,150 Total Expenses -$3,588,685 Total Balance $179,465

  38. Proposal for Housing Improvements • Lockmiller Furniture – 22 apartments • 88 beds • 88 desks • 88 chairs • 88 sofas • 88 chairs • 88 tables (end) • 88 tables (coffee) • 88 tables (kitchen) Estimated cost = $110,000

  39. Mattresses • Mattresses 449 for Johnson -Village 331 for Boling 88 for Lockmiller 886 mattresses Estimated cost = $130,000

  40. Lockmiller Old Furniture

  41. Lockmiller New Furniture

  42. Total Improvement Costs Lockmiller Furniture $110,000 Mattresses $130,000 Total Cost $240,000 • Financed over 5 years • Annual cost estimated @ $60,000 • 81% of residents would receive tangible benefit

  43. $20,000 One-Time Budget Allocation • Placement Graduate Assistant $10,577 • Graduate Intern – Student Development $ 3,000 • Student web designer, division web page $ 1,000 • Professional staff to attend local conference $ 1,200 • Sent one staff member to national conference $ 2,000 Total spent to date $17,777

  44. Student Development Three-Year Funding Plan

  45. Student Development Three-Year Funding Plan Description2005-062006-072007-08Cumulative Total Placement Graduate Assistant $10,577 $11,529 $12,566 $34,672 Tennis Court Maintenance $3,800 $3,800 $3,800 $11,400 UC Graduate Asst/Manager $10,577 $11,529 $12,566 $34,672 Counseling Center Operations $10,000 $10,000 $10,000 $30,000 Equity Adjustment Pool $13,000 $14,000 $15,000 $42,000 Travel $20,000 $20,000 $20,000 $60,000 Computer/Technology/Equipment $15,000 $15,000 $15,000 $45,000

  46. Student Development Three-Year Funding Plan Description2005-062006-072007-08Cumulative Total Admissions Budget $50,000 $ 100,000 $150,000 UC Custodial Service $10,000 $ 20,000 $ 30,000 New Activity/Wellness Center Professional/Student Staff $138,000 $138,000 New Activity/Wellness Center Supplies - Operating Equipment $10,000 $ 10,000 Placement Office – Additional Graduate Student $11,529 $12,566 $ 24,095 Placement Office – Make Part-Time Position Full-Time $20,000 $ 20,000 Totals$205,836 $365,923 $538,034 $1,109,793

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