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Division of Student Affairs Prioritization Program

Division of Student Affairs Prioritization Program. TLG Retreat August 26, 2004. Agenda. Prioritization Overview and Key Assumptions Review of Revised Criteria and Definitions Department Presentations BREAK Criteria Weighting and Scoring Grid Review Expanded Cluster Group Debriefings.

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Division of Student Affairs Prioritization Program

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  1. Division of Student AffairsPrioritization Program TLG Retreat August 26, 2004

  2. Agenda • Prioritization Overview and Key Assumptions • Review of Revised Criteria and Definitions • Department Presentations • BREAK • Criteria Weighting and Scoring Grid Review • Expanded Cluster Group Debriefings

  3. Prioritization Overview and Key Assumptions

  4. Cost Criteria#1a. Number of Users Definition: The actual number of users, user accounts, or units of use for the program or service.

  5. Cost Criteria#1b. Revenue Derived From Program or Service Definition: Revenue collected from user fees or external funding.

  6. Cost Criteria#1c. Cost to Provide Program or Service Definition: All costs, including personnel, to provide program or service.

  7. Cost Criteria#1d. Net Cost Per User Served Definition: Total cost or net cost to provide program or service, divided by the number of users, user accounts, or units of use.

  8. Cost Criteria#2. Potential for Greater Efficiency Definition: Whether the program or service has a realistic potential for reducing the cost to provide the program or service.

  9. Cost Criteria#3. Spaces Needs of Program or Service Definition: A relative comparison of the existing allocation of all physical space to provide the program or service.

  10. Demand Criteria#4. Program or Service is Required Definition: Delivery of program or service is required by internal or external law, policy, statute, or regulation.

  11. Demand Criteria#5. Program or Service is Supportive Definition: Delivery of program or service supports a program, service, or function.

  12. Demand Criteria#6. Current Unmet Need Definition: Existing need for the improvement or expansion of a program or service to meet internal and/or external constituent demand.

  13. Demand Criteria#7. Anticipated Increase in Demand Definition: Future need for the improvement or expansion of a program or service to meet internal and/or external constituent demand.

  14. Demand Criteria#8. External Constituent Support Definition: Alumni, community, and/or family support of a program or service, as demonstrated through participation and/or resource contribution.

  15. Quality Criteria#9. Quality of Inputs Definition: Assess the quality of inputs and processes used to promote student learning and success and to serve the campus community and general public.

  16. Quality Criteria#10. Quality of Outcomes Definition: Assess educational outcomes, as well as the range and caliber of service to the campus community and the general public. Evaluate both qualitative and quantitative factors.

  17. Optional Criteria Up to two department-specific optional criteria may be added to the prioritization process.

  18. Department Presentations

  19. Criteria Weighting – Key Considerations • Judging if one or more of the criteria have differing levels of importance to the mission of your department. • Balancing out the criteria categories • 3 cost vs. 5 demand vs. 2 quality

  20. Scoring the Prioritization Grid • Since this is a prioritization effort, there should be scoring balance amongst the programs and services … for each criteria. • If you use a 4-1 scale, there should be a relatively equal number of 4’s, 3’s, 2’s, and 1’s. • You have the flexibility to develop a scale that works for your department.

  21. Project Schedule • Before you begin, it is critical that you’ve revisited your department mission statement and confirmed that it is focused and reflects your priorities. • Department prioritization efforts through February 1, 2005.

  22. Expanded Cluster Break Outs

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