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Student Time Entry Resources

Student Time Entry Resources. A.) Service Center online tutorials: https://uwservice.wisc.edu/hrs/training/ess.php Student timesheet Webclock (if this is an option for your campus) B.) HRS Online Knowledge Base Logging in to My UW System Portal: http://kb.wisc.edu/hrs/page.php?id=16692

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Student Time Entry Resources

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  1. Student Time Entry Resources A.) Service Center online tutorials: https://uwservice.wisc.edu/hrs/training/ess.php • Student timesheet • Webclock (if this is an option for your campus) B.) HRS Online Knowledge Base • Logging in to My UW System Portal: http://kb.wisc.edu/hrs/page.php?id=16692 • Student Timesheet step by step: http://kb.wisc.edu/hrs/page.php?id=16896 • Webclock step by step: http://kb.wisc.edu/hrs/page.php?id=16883 • Check Earning Statement: http://kb.wisc.edu/hrs/page.php?id=17208

  2. Student Time Entry Best Practices • Enter time DAILY, if possible. • Enter time AT LEAST WEEKLY on the last day worked if daily time entry is not possible • Enter time using Standard Time entry or 24 Hour Clock entry. • Standard Time Example: 7:15 A • 24 Hour Clock Example: 0715 • Standard Time Entry requires AM, A, PM or P entries to indicate time of day AND colons.

  3. Supervisor Approval of Student Time Suggested Resources: A.) Service Center online tutorial: https://uwservice.wisc.edu/hrs/training/mss.php • Time and Absence Terminology • Approval of Employee Time B.) HRS Online Knowledge Base • Logging in to My UW System Portal: http://kb.wisc.edu/hrs/page.php?id=16692 • Approving time with no exceptions: http://kb.wisc.edu/hrs/page.php?id=17186 • Approving time with exceptions: http://kb.wisc.edu/hrs/page.php?id=17168 • Check Earning Statement: http://kb.wisc.edu/hrs/page.php?id=17208

  4. Supervisors Time Approval Best Practices Take your time. Look for exceptions to be sure your employee is paid. Exceptions are documented in several places: An employee with no exceptions: http://kb.doit.wisc.edu/hrs/page.php?id=17186 An employee with exceptions: http://kb.doit.wisc.edu/hrs/page.php?id=17168 Approval of Employee Time from UW Service Center Online Tutorial: https://uwservice.wisc.edu/hrs/training/mss.php

  5. Supervisors Time Approval Best Practices • DO NOT approve directly from the Approve Payable Time page! • You are only seeing payable hours. • Click on the employee’s name to view more details. Click on the employee’s name

  6. Supervisors Time Approval Best Practices • Not recommended to approve time from this screen • No Exceptions can be seen. • Click on Adjust Reported Time to go to the timesheet Click on Adjust Reported Time link

  7. Supervisors Time Approval Best Practices • Exceptions appear with stopwatch icon • Double click on icon to view the type of exceptions and their severity

  8. Supervisor Time Approval Best Practices • Allow the exception if possible (low or medium severity). • If exception is High Severity, go back to timesheet and correct. Return to the Previous Page (the timesheet) to correct High Severity Exceptions

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