The New Exchange - Archiving and Compliance

1. EXL333 The New Exchange -Archiving and Compliance Steve Chew Senior Technical Product Manager Microsoft Corporation

2. Archiving innovation User/Admin Experience Immutability Data Governance eDiscovery

3. Full featured archiving Preserve eDiscovery In-Place Archive Governance Hold • Web-based eDiscovery Center and multi-mailbox search • Search primary, In-Place Archive, and recoverable items • Delegate through roles-based admin • De-duplication after discovery • Auditing to ensure controls are met Search Secondary mailbox with separate quota Managed through EAC or PowerShell Available on-premises, online, or through EOA • Automated and time-based criteria • Set policies at item or folder level • Expiry date shown in email message • Capture deleted and edited email messages • Time-Based In-Place Hold • Granular Query-Based In-Place Hold • Optional notification

4. In-Place Archiving

5. Benefits of large mailbox with archiving Access to all email from all clients Less time spent managing mailbox quota Eliminate lost or corrupted .PST files Simplify email discovery and retention management

6. Outlook Outlook Web App Seamless experience An integrated In-Place Archive enables users to save time by managing their archive as they do their mailbox • Retain folder hierarchy

7. Integrated search Search faster Quickly find new or historical email wherever you are with new, faster search technology • Search everywhere at once

8. Data governance

9. Transparent user experience • Retention policy and expiry details Putinformation workers in charge of their email by keeping them informed of when items are to be moved or archived • Assign to an individual item, folder, or all email

10. Granular retention Automate the deletion and archiving of email and other Exchange data to meet data retention requirements • Single menu for policies

11. Data governance Manage storage and risk proactively with mailbox management and expiration policies • Delete Policy • Archive Policy (mailbox management)

12. Administration

13. Quickly enable in-place archiving for users – either on-premises, in the cloud, or as a hybrid. Rapid provisioning • Enable or modify quickly

14. Audit changes in mailboxes and configurations settings with built-in reports Track changes

15. Server side archiving All Lync modalities captured (PC, mobile, web, OWA) Lync archiving User A on Hold User A Mailbox Lync Inbox Deleted Items Recoverable Items Hold state synced Deletions Purges Versions DiscoveryHolds Support matrix

16. In-Place Hold

17. In-Place Hold New Exchange Office 365 Query-based Hold Time-based Hold Mailbox Hold Hold across Exchange, SharePoint, and Lync Includes site mailbox Exchange 2010 RTM Preserve all content Preserve for time relative to received date Exchange Only Preserve all content Preserve indefinitely Exchange only

18. Where do I manage In-Place Hold? eDiscovery Center Hold across Exchange, Lync, and SharePoint Exchange Administration Center Hold on Mailboxes: Exchange and Lync

19. Help meet regulatory requirements For each case, allow items to be placed on time-based In-Place Hold to help meet compliance requirements

20. demo eDiscovery Center:Discovery Sets Steve Chew Senior Technical Product Manager Exchange

21. In-Place eDiscovery

22. In-Place eDiscovery Overview Volume Relevance

23. Organization eDiscovery Search for and preserve only relevant items from one place. Give compliance officers eDiscovery while leaving end-users alone.

24. Retrieve content in Exchange, SharePoint, Lync, and file shares in-place. Laser-focused, refined query capabilities canget the exact content you are looking for. Deep analytics and statistics • KQL based searches – including proximity search • Instant statistics

25. demo eDiscovery Center:Query and export Steve Chew Senior Technical Product Manager Exchange

26. Unified experience Hold/eDiscovery across Exchange, SharePoint and Lync Case management In-Place Hold In-Place search previews Export De-duplication, KQL (with proximity), and refiners Create Case Preserve Search Export In-Place eDiscoveryeDiscovery Center in SharePoint

27. Related Content • EXL311 – Exchange Server 2013 Architecture Deep Dive EXL315 – Exchange Server 2013 High Availability and Site Resilience EXL326 – The New Exchange – Data Loss Prevention EXL332 – Exchange Server 2013 Deployment and Coexistence Find Me Later At… Speaker Lounge (Thu 3:00-3:30 & Fri 12:45-1:45)

28. © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.