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REPORTS AND CERTIFICATION ADVANCED

REPORTS AND CERTIFICATION ADVANCED. Fall 1. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Training Sequence. Rules. Mute yourself. Silence cellphones. HOLD. 1. Name & LEA. conversation at a time. Please d o not multitask. Agenda. Fall 1 Overview.

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REPORTS AND CERTIFICATION ADVANCED

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  1. REPORTS AND CERTIFICATIONADVANCED Fall 1 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  3. Training Sequence Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  4. Rules Mute yourself Silence cellphones HOLD 1 Name & LEA conversation at a time Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  5. Please do not multitask Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  6. Agenda Fall 1 Overview New Changes Certification Review Common Problems Wrap-Up 60 minutes Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  7. Fall 1 Overview Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  8. Important Dates CALPADS Calendar: http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  9. What To Submit Submitting files out of order may cause GERR005 errors. See CALPADS Error List on the Resources slide for details. Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  10. Information Reported Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  11. Sub-groups Reported Reported using: Student Information * SED definition is: Free or Reduced Price Meal (181-182) Parent Level of Education = 14 Student Program Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  12. Information Reported Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  13. English Language Acquisition Rules Once a student’s English Language Acquisition Status has been reported, the only changes (other than corrections) allowed are: TBD EL, RFEP, IFEP, EO EL RFEP Violating the above rules will cause a SINF0255 warning and SINF0267 fatal to be reported. A student’s initial English Language Acquisition Status cannot be RFEP (Invalid ELAS for new enrollment - SINF0266 fatal) ELAS Rules: http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.doc Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  14. Fall 1 Accounts and Roles Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  15. Fall 1 Preparation Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  16. Now – 10/31 10/12 – 11/15 11/18 – 12/13 12/13 • Complete SIS data population and identify “No Show” exits (grades 7-12) Fall 1 Suggested Milestones • Submit student enrollment, information and program data; clean up errors as necessary; then post • Resolve anomalies, resolve certification errors, review certification reports and update records if necessary • Certify (level 1 & level 2) Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  17. Upcoming Changes Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  18. 2013-2014 Changes See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 18 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  19. 2013-2014 Changes See CALPADS Code Sets document for complete list of changes - http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp 19 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  20. 2013-2014 Changes 20 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  21. 2013-2014 Changes 21 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  22. 2013-2014 Changes 22 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  23. Certification Review Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  24. Certification Requirements Review all eight aggregate reports Zero fatal errors Resolveanomalies at leastbelow 2% Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  25. Review and Verify Reports • Establish Report Review Process • Data stewards should review reports • Have reviewers sign off to verify they have reviewed • Evaluate Certification Aggregate Reports • 1.1 Enrollment – Primary Status by Subgroup • Filter Grade Levels to KN-12, UE, and US • 1.6 Graduates and Dropouts by Subgroup • 1.9 Completers and Dropouts – Count • 1.17 FRPM/English Learner/Foster Youth – Count – New • 2.1 Title III Eligible Immigrants – Count * • 2.8 English Language Acquisition Status – Count by Primary Language * • 2.9 English Language Acquisition Status – Census Comparison * • 2.12 English Language Acquisition Status – Els Reclassified RFEP * * Previously part of Spring Submission Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  26. Certification Report – 1.17 Supplemental funding counts are based on: Students qualifying for Free or Reduced Price Meals or Being classified as English Learners or Being identified as Foster Youth. Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  27. Supporting Report – 1.18 Supporting report showing a list of the students with details for selected school. Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  28. Fall 1 Steps Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  29. Snapshot Generation Regular Nightly Processing ODS Snapshot Fall 1 Data After certification ODS Snapshot Fall 1 Data CALAPDS availability and nightly processing schedule is available at:http://www.cde.ca.gov/ds/sp/cl/calpadshours.asp Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  30. Fall 1 – After Certification http://data1.cde.ca.gov/dataquest/ Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  31. Common Problems Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  32. Common Problems – GERR0005 Problem • GERR0005 Error received online or batch submission for SINF or SPRG • “Student not owned by LEA or School during specified effective date period” • Solution • Compare the data in the submission file to the current enrollment data in CALPADS to identify the error. • Correct the enrollment/exit dates in CALPADS or correct the date in the submission file. Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  33. Common Problems – GERR0005 SPRG record submitted for student at a school where no enrollment record exists in CALPADS Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  34. When To Use Common Exit Codes Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  35. Common Problems - Certification Problem • The certify button is grayed out Causes • Outstanding fatal errors • Anomaly rate exceeds 2% • All eight reports have not been reviewed • LEA Admin cannot certify • The account does not have the certifier role Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  36. Wrap-Up Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  37. LEA Administrator Responsibilities Submit CALPADS support requests on behalf of the LEA Act as liaison Create/revoke accounts Reset passwords Update roles Review security reports Manage accounts Answer questions Provide training Support local users • * See Essential 2 training slide on Administrator Responsibility (p. 73) for detailed steps on reviewing the security reports Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  38. Reminders Effects On Four-Year Adjusted Cohort Graduation Rate Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  39. Resources 48 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  40. Resources 49 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  41. Support Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

  42. Training Evaluation Questions Please Complete Our Survey 51 Fall 1 - Advanced Reports and Certification v1.4, September 26, 2013

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