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Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets

Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets. 2003 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center. Topical Outline. Warm Up: “Standard Rules” for interpreting MARC records

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Hidden in Plain Sight: Discovering MARC’s Bibliographic Secrets

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  1. Hidden in Plain Sight:Discovering MARC’s Bibliographic Secrets 2003 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center

  2. Topical Outline • Warm Up: “Standard Rules” for interpreting MARC records • “Off the bibliographic track”: case scenarios for difficult bibliographic items • A new bibliographic paradigm: Integrating Resources & the ILL implications • Conclusion: Trends for MARC & ILL

  3. Process Begins with a Citation: “The Argument Culture” by Deborah Tannen First Challenge:A WorldCat search finds 9 records

  4. Reasons for Multiple Records • Different editions • Translations • Different physical forms (microform, hard copy, photocopy) • Different formats (sound recordings, video, etc.)

  5. Editions Translations Formats 5 books in English 1 book in Hebrew 2 sound recordings 1 videocassette Reasons for Deborah Tannen’s Multiple Records

  6. In the Case of Multiple Monographic Records: • Match the author, title, date, & edition to your citation • Check for microfiche, microform, etc. • Check the format • Choose the DLC or PCC record

  7. Common Elements to Look for in a MARC Record: • Format • Sub-format (aka material designation) • Dates • Edition • Place of Publication • Language

  8. Format

  9. Other useful format information Sub-format(Material Designation)

  10. Language Date (book) orDates (serial) Edition & Place of Publication

  11. A Simple Serial Scenario (SSS)Process Begins with a Citation: “Remembrance of Books Past: Glimpses into Aliteracy” by Mary A. Duchein In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)

  12. First Challenge:A WorldCat search finds 4 records

  13. Reasons for Multiple Serial Records • Same title / different serial • Translations • Different physical forms (microform, hard copy, photocopy)

  14. Physical forms 2 are microform 1 is electronic 1 is paper Reasons for Multiple “Reading Research” Records

  15. In the Case of Multiple Serial Records, Choose: • Paper format • DLC or PCC or record with 042 tag • Beginning / Ending date of serial

  16. Common Elements to Look for in a MARC Serial Record: • Format • Sub-format (aka material designation) • Beginning / Ending Dates • 040 or 042 tags • Edition • Place of Publication • Language

  17. Format

  18. Other useful format information Sub-format(Material Designation)

  19. Beginning / Ending Dates Other useful date information

  20. 040 (has DLC code) 042 tag is present

  21. “Off the Bibliographic Track”: Case Scenarios

  22. The Case of the Split Personality:Almanacs & Monographic Series

  23. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (13th edition) This is a monographic series cataloged as both a monograph and as a serialA WorldCat search finds 40 records

  24. The Monograph Record

  25. The Serial Record

  26. The Case of the Erudite Imposter:Incorrect Bibliographic Citations &Serial Linking Fields

  27. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (16th edition) A WorldCat search finds no records for the 16th edition

  28. The Actual Title 16th edition is included in this title

  29. 780 / 785 Linking Fields:The Key to Serial Title Changes 780 = Former Title 785 = Next Title

  30. The Case of the Elusive Eels:Supplements and Indexes

  31. Supplements & Indexes Can Be Either Independent or Dependent Independent = has its own MARC record Dependent = Item is with the main title Also: Beware the English Language! “Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

  32. Our Citation Reads: “New Findings in Olmec Written Languages” by Chris Keary American Journal of Archaeology (suppl. 1, 2001) A WorldCat search finds a record for “American Journal of Archaeology”

  33. Dates match citation Title indicates independent supplement Linking field confirms the relationship

  34. The Case of the Fraternal Twins:Same Title / Different Serial

  35. Our Citation Reads: “Hell’s Bibliophiles: The 5th Way of Looking at Aliteracy” by John G. Ramsay Change (Jan-Feb. 2002) A WorldCat search finds 3 serials with this title

  36. Is this Our Change? Dates are incorrect

  37. Is this Our Change? Dates indicate “possible” Subject heading indicates “maybe but unlikely”

  38. Is This Our Change? Dates indicate “possible” Subject heading indicates “highly likely”

  39. The Case of the Cursed Classic:Multiple Editions and How to Cope

  40. Our Citation Reads: “Sir Gawain and the Green Knight” A WorldCat search finds 125 records with this title Patron really wants the original version in Middle English

  41. Uniform Title indicates a match Note confirms the match

  42. The Case of the Phantom Author

  43. Our Citation Reads: “Israel: A First View” by Tony Armstrong-Jones. Weidenfeld & Nicolson (1986) A WorldCat search finds no items with this title

  44. An Authority File Search for Tony Armstrong-Jones Reveals: Actual name of the author Author name in the citation

  45. = 400 = Correct form of author’s name Incorrect or variant forms of the author’s name MARC Authority Record Tags

  46. Author and Title now match

  47. Your Case Scenarios?

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