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Province of the Eastern Cape

Province of the Eastern Cape. DEPARTMENT OF EDUCATION ISEBE LEZEMFUNDO DEPARTEMENT VAN ONDERWYS. AGENDA. The context of Education in E Cape Infrastructure LSM Matric Results Critical Post Payment Backlogs Management Information Systems. The Eastern Cape in context. Demographical Maps.

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Province of the Eastern Cape

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  1. Province of the Eastern Cape DEPARTMENT OF EDUCATION ISEBE LEZEMFUNDO DEPARTEMENT VAN ONDERWYS

  2. AGENDA • The context of Education in E Cape • Infrastructure • LSM • Matric Results • Critical Post • Payment Backlogs • Management Information Systems

  3. The Eastern Cape in context

  4. Demographical Maps • Regions • Districts • Schools

  5. Infrastructure • Success story • MTEF in Eastern Cape • All tenders awarded • Cash Vs Accrual Accounting System • 1500 x School Action Repair Program • Conditional Section 21 – transfer payments • School Visioning Exercise

  6. Payment backlogs • Status - December 2001 • 6004 transactions awaiting authorisations • 647 transactions at present outstanding • Conversion from FMS to BAS • 27th March 2002 • Loading Budgets • 24th May 2002 that we can pay • PFMA requirements • Additional Constraints / Challenges • BAS – Equipment, Network, Staff Training • Critical Post and Vacancies • Poor Filing System - GTRS

  7. Way Forward on Payment Backlogs • Adverts • CFO, Financial Mgt, PERSAL Suspense Accounts, Technical Support • Task Teams • Payment Backlogs – Toll free hotline • Personnel & Creditors at Regional level – integrated teams • Financial Statement • AFS, Cash Flows, Bank Reconc. (return of function), Debtor Management • District Development Roll Out Plan • New Work Methods / Systems • Payment processing centre • New procurement system (LSM) • Move to Zwelitsha & Work Flow Systems • Filling of Critical Post / Vacancies

  8. LSM • Process mapping • Payment / Procurement Centre • Cost centre approach – NSF • LSM > Textbooks & stationery • Includes desks, chalk, teaching aids • 2 years tender on stationery • IMBEWU II

  9. Department of Education – Eastern Cape Operation ShukumisaOperation “Shake Up” Report back in the battle against fraud, corruption, inefficiency and poor service delivery in education

  10. Operation Shukumisa Project Goals – Phase 1 • Lead the Battle against Fraud, Corruption, Inefficiency and Poor Service Delivery • To turn the organisation around and set new standards in Public Sector Management and Service Delivery • Deliver on Government’s promise to the People of the Eastern Cape • To have a department that people can be proud of

  11. Post Investigative Report Back

  12. The Hon. MEC Stone Sizani’s War Against Fraud, Corruption & Inefficiency

  13. Salary Audit – Ghost Busting • To investigate and eliminate fraud on the payroll • To identify persons drawing a salary and not rendering services for it • To identify fictitious, deceased, resigned and absconded employees on the payroll • To freeze salaries and prevent further losses • To identify and prosecute offenders / beneficiaries • To assess posts that were supposed to be filled and fill them with bona fide persons • To rebuild an accurate salary database • Identify misplacedstaff, incorrect CORE, or other concerns

  14. Approach Used in Ghost Busting • Visit 6,358 schools and reregister 73,683 employees • Establish a database on findings • Analyze the data, and compare it to the payroll • Identify anomalies and implement disciplinary and corrective action • Prepare reports and to implement preventative steps • Hand over cases to Fraud Squad for prosecution

  15. Findings – Salary Audit

  16. Analysis of Absenteeism

  17. Summary - Overview • R400 million is lost per year due to absenteeism • This cost the Province R1.1m per day or R35m per month • 23 out of 100 teachers are not at school at any one time

  18. Implications of Absenteeism • Loss to State – R400 million per year • Learners not being taught • Breakdown in culture of learning and teaching in schools (COLTS) • Manifested in high matriculation failure rate • Cost to Society through losses in school drop out rate through insufficient guidance at school level is immeasurable

  19. Ghost Busting R65 million

  20. Next Step & Preventative Plan • Staff were placed in these vacancies • Investigation into beneficiaries of absconded, deceased and unknown employees – Phase II • Enquiries were then made on the whereabouts of 4,979 teachers • Other 3,764 • Suspect 1,215 • Re-registration processes were set up on 3 different occasions

  21. District View of Absenteeism

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