1 / 15

Commonwealth Workforce Development System (CWDS) DPW – CWDS Project Webinar September 27 , 2007

Commonwealth Workforce Development System (CWDS) DPW – CWDS Project Webinar September 27 , 2007. Agenda. CWDS Training Update CWDS Implementation Readiness Next Steps Question and Answers. CWDS Training Update. Completed two weeks of instructor-led training

reina
Download Presentation

Commonwealth Workforce Development System (CWDS) DPW – CWDS Project Webinar September 27 , 2007

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Commonwealth Workforce Development System (CWDS)DPW – CWDS Project WebinarSeptember 27, 2007

  2. Agenda • CWDS Training Update • CWDS Implementation Readiness • Next Steps • Question and Answers

  3. CWDS Training Update • Completed two weeks of instructor-led training • Week 1 (9/10 – 9/14): 13 classes • Week 2 (9/17 – 9/21): 14 classes • Three weeks of training remain • Week 3 (9/24 – 9/28): 14 classes • Week 4 (10/1 – 10/5): 15 classes • Week 5 (10/8 – 10/12): 4 classes • Important reminders for staff • All staff should be prepared to provide their driver's license ID or another official form of photo ID on day 1 at the training facilities • All staff should bring their E-LMS username and password with them to class • All staff should bring basic office supplies (notebook, pen) to class

  4. CWDS Training Update • Electronic versions of training materials will be distributed on CD to each office • Each office will be provided with materials for every course including the simulations, electronic copies of the training binder, and other supplemental materials • CDs will be mailed the week of 10/1 • Documented questions/answers from the daily 2:30pm conference call are posted to the CWDS Project website • www.paworkforce.state.pa.us/cwds • “Questions from Training” • Questions/answers from weeks 1 and 2 have been posted • Weeks 3, 4, and 5 will be posted by Wednesday of the following week

  5. CWDS Implementation Readiness • Local Office Technical Requirements for CWDS • Internet Explorer version 6.0 (with service pack 1) or Firefox version 1.5, 2.0 • Pop-ups must be enabled • Java script must be enabled • Ability to accept cookies • Additional recommendations for CWDS system requirements • Do not use (or turn off) Google toolbar, Yahoo toolbar • Use of Windows Vista is not suggested • The technical settings document, which offer step-by-step guidelines to modify computer settings, will be distributed after today’s webinar

  6. CWDS Implementation Readiness • CWDS URLs • Public users (participants, employers, providers and business partner staff) • https://www.cwds.state.pa.us/cwdsonline • Commonwealth staff via the Intranet • https://www.cwds.state.pa.us/staff • Commonwealth staff via the Internet • https://www.cwds.state.pa.us/staffonline • Commonwealth staff users will log on using their CWOPA UserID and Password • Business partner staff users will log on using the UserID and Password assigned for E-LMS (b- account)

  7. CWDS Implementation Readiness • Implementation Support Resources • “Mini Manual” is being created by BETP • Section 1: Terminology crosswalk • Section 2: Desk guide for data entry • Section 3: Comparison of AIMS screens to CWDS screens • Log In Job Aid • Step-by-step instructions on how to access and log in to CWDS for staff and self-service users • Training Addendum • Highlights the differences between the CWDS training database and the production database • Includes a list of functionality changes and documented enhancements/modifications that have been requested

  8. CWDS Implementation Readiness • Implementation Support Resources • The Mini Manual, Log In job aid, and Training Addendum will be distributed the week of 10/1 • Email to coordinators and staff • InspiriTec website • http://www.inspiritec.org/betponlineforum • E-LMS • http://lms.state.pa.us • “BETP Instructor-led Training Materials” • CWDS Project website • http://www.paworkforce.state.pa.us/cwds • “About the CWDS Project”

  9. CWDS Implementation Readiness • Complete September data entry in AIMS • This should be done through September or in early October (no later than Thursday 10/11) • Collect information on participants’ service providers • This information will need to be added to CWDS after go-live on 10/15 • Organize a list of cases assigned to case managers • This information will need to be added to CWDS after go-live on 10/15

  10. CWDS Implementation Readiness • Use of “DPW Provider” in CWDS Training and Production databases • The DPW Provider is a “dummy provider” that is set up in the training database, and will be available in CWDS production at go-live to be able to convert all the existing services (activities) from AIMS to CWDS • All services must be attached to a provider in CWDS; since we do not have this information in AIMS, we need the “dummy provider” to facilitate data conversion • All services attached to this “dummy provider” can have hours added and can be terminated under this provider • Any NEW activities added for participants need to have an actual provider entered in CWDS and attached accordingly

  11. CWDS Implementation Readiness • CWDS Communication Process for Go-Live • Important updates regarding the CWDS production database will be sent via email from the resource account (ra-cwds-elms@state.pa.us) • Important announcements will be posted on the CWDS homepages • System problems will be documented and prioritized for resolution • High priority “showstopper” fixes and data fixes will be moved into the production database as quickly as possible • Medium and low priority system fixes will be moved into the production database during one schedule update prior to the OVR go-live on Monday 11/19 • Requests for enhancements or modifications to CWDS should be channeled through your CWDS coordinator or program coordinator

  12. CWDS Implementation Readiness • Implementation Field Support • After go-live, BETP Program Advisors and CWDS instructors will be visiting various field offices to provide on-site implementation support • 10/15 – 10/26: 23 Program Advisors • 10/15 – 10/19: 5 instructors • 10/22 – 10/26: 3 instructors • 10/29 – 11/2: 3 instructors • 11/5 – 11/9: to be determined • Instructors will be available to: • Answer system functionality questions from staff • Provide a two-way communication channel between field offices and the CWDS project team in Camp Hill • Office managers/directors and CWDS coordinators will be notified in advance if an instructor is scheduled to visit their office

  13. CWDS Implementation Readiness • DPW Help Desk • The commonwealth is currently working to finalize the help desk process • As soon as the process and contact information are available, we will share that with coordinators and staff

  14. Next Steps • Share this information with your staff! • Complete September data entry in AIMS by Thursday 10/11 • Collect information on participants’ service providers • Organize a list of cases assigned to case managers • Contact the resource account ra-cwds-elms@state.pa.us with any questions related to CWDS training registration or E-LMS • Participate in the upcoming CWDS implementation readiness webinars • Thursdays 10/4 and 10/11 (10:30-11:30am) • If you are not able to attend, please identify a representative to attend on your behalf

  15. Question and Answer • Open discussion

More Related