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MyPD Support Meeting for Central Office Course Developers

MyPD Support Meeting for Central Office Course Developers. From Training & Development Office. Outline. Course Design Tips (A) Class Management Tips (B) Troubleshooting Tips (C) PD Policy Updates (D) Helpful Tools (E). College model. One Course– CIS 110-Intro to Computers

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MyPD Support Meeting for Central Office Course Developers

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  1. MyPD Support Meeting for Central Office Course Developers From Training & Development Office

  2. Outline • Course Design Tips (A) • Class Management Tips (B) • Troubleshooting Tips (C) • PD Policy Updates (D) • Helpful Tools (E) Training & Development Office

  3. College model • One Course– CIS 110-Intro to Computers • Many sessions—classes that meet on different days and time throughout the semester Training & Development Office

  4. Course Classes Training & Development Office

  5. A1-Central Office Class Design • One course — MAT MID 05-06-Algebraic Thinking • Multiple classes - MAT MID FA05-Algebraic Thinking-Oct. MAT MID SP05-Algebraic Thinking-Jan. MAT MID SU05-Algebraic Thinking-July Training & Development Office

  6. A1- Design Benefits • Less typing • Set up district initiatives for specific schools with local class management as needed • Easy class management with delegation once classes are set up through CMS Facilitator field • Less clutters on screen • Eliminate multiple registrations for the same course (default). Training & Development Office

  7. A1- Design Steps(One course, multiple classes) • Demo • Detailed steps are covered on p. 19 of the Course Development Guidelines. Training & Development Office

  8. A2-Avoid Using the Same Class Names • Per Licensure, you only get credit once within the five-year renewal cycle if your class names are the same. • Example, PDV 352 FA05 Love and Logic PDV 352 FA06 Love and Logic Training & Development Office

  9. A2-Avoid Using the Same Class Names • Solution: Add the Year to the class names or name the classes differently. • Example, PDV 352 FA05 Love and Logic, 2005 PDV 352 FA06 Love and Logic, 2006 Training & Development Office

  10. A3-Partial Credit • Add your meeting hours, please. • DOUBLE CHECK : Meeting Hours = CEU Contact Hours • This is a must for partial credit to calculate correctly. Training & Development Office

  11. A4-Assignment for Extra Credit • Document Independent Work / Homework in Assignment tab if you want to award extra credit. • Accounting: Set extra meeting dates to account for the homework hours. • Check the “Is Homework” check box. Training & Development Office

  12. Homework Example Training & Development Office

  13. A5-Plan Ahead • Policy requires you to submit your class 30 days before you start your class. • Our Commitment: Within 5 days of submission, you class will be handled. • We WILL NOT publish retroactive classes. Training & Development Office

  14. B1-How Do I Know? • If my classes are published? • A: Check the Catalog for class publication • MAKE SURE you add the group that includes you in Edit Class—Properties—Groups. • If my classes are returned? • A: Read the notification email I send you • What changes I need to make? • A: Read the Internal Comments under Class Properties. Training & Development Office

  15. B2-MyPD Sign-In Sheets • Use the sign-in sheets generated from MyPD (Roster—PDF) for participants to sign in • Benefit 1—easy to take attendance • Benefit 2—you know who has not registered and can remind them accordingly Training & Development Office

  16. Sign-in Sheet Example Training & Development Office

  17. B3-Take Attendance & Issue credit You MUST check attendance first and issue credit as follows: • Attended—all sessions, eg. 4 of 4 • Absent—no sessions, eg. 0 of 4 • Partial—some sessions, eg. 1 of 4, 2 of 4, 3 of 4 • Never leave anyone “In-progress”. Training & Development Office

  18. B3-Issue Credit Shortcut • Attendance must be taken correctly for this to work. • On the Issue Credit screen (with everyone “In-progress”), you can select Credit Status: All—Partial. • The system will then calculate the credit based on the attendance, and turn them into ATTENDED, ABSENT, or PARTIAL. Training & Development Office

  19. Training & Development Office

  20. B4-Deadline for Issuing Credit • 15 business days after the last class meeting • 7 business days for stipend classes • I will contact you to close your classes if not done. • Close classes = Take Attendance and Issue Credit Training & Development Office

  21. B5-Registration & Cancellation • Every CMS employee MUST register for classes by midnight of the day of workshop in MyPD in order to get CEU credit for CMS workshops. • Participants must cancel their registration by midnight of the first meeting if they • Register for the wrong class • Cannot attend the class • They will be marked “Absent” if they do not attend / cancel classes. Training & Development Office

  22. B6-Can I ….For Teachers? • Register • A: No, you can’t. They must register for themselves by midnight of the day of workshop, with your help if needed. • Walk-in feature is only used when your classes have limited seating, AND you need to fill in the empty seats due to no-shows. (DO NOT use the walk-in feature to register for people who forget to register for classes.) Training & Development Office

  23. B6-Can I ….For Teachers? • Cancel • A: No, you can’t. They must cancel by midnight of the first meeting while they still see the CANCEL button on their Welcome screen. • T&D Office WILL NOT remove / cancel participants out of classes. It is participants’ responsibility. Training & Development Office

  24. B7-LOCK Command Button (Course) • When you lock a course, no one can see your published classes in the Class Catalog. • DO NOT lock your courses as a general rule. Training & Development Office

  25. B8-ARCHIVE Command Button (Class) • When you archive a class, no one can see the class on the EDIT CLASS/CLASSES screen. • DO NOT archive classes as a general rule. Training & Development Office

  26. C1-Where is My Class? • You have hidden/archived your class. • To see your hidden classes, set the filter—Show Hidden to Yes, and click the Filter button. • To un-hide your class, click the Unarchive button aligned with your class. Training & Development Office

  27. C1- To See Your Hidden Class Training & Development Office

  28. C2- I Can’t Find My Class in the Catalog • You have locked your course • A: Click the UNLOCK button on the Open/Edit course screen. • You have used grouping to control registration and you are not part of the group. • A: Use default Groups setting—System Group: All Student Training & Development Office

  29. D1- LIC Prefix LIC courses are CMS workshops designed for • Teacher effectiveness • Teacher retention • Teacher evaluations • Teacher support programs • Teacher leadership and empowerment Training & Development Office

  30. D1-LIC Prefix • Who needs it? • Current School Administrators who need to renew their administrator license • What is the requirement? • Current School Administrators who need to renew their administrator license need 50 hours/5 CEU for every five year renewal cycle. Training & Development Office

  31. D2- New Licensure Requirement • Effective July 1, 2009, K-12 teachers must complete 3 renewal credits in their academic subject areas, including strategies to teach those subjects, during each five-year cycle. Training & Development Office

  32. E1-Attach Documents • Many locations for different dates • Pick and choose topics to attend • Agenda • Directions Training & Development Office

  33. Example Training & Development Office

  34. E2-Scheduled Mail (Message Center) Use this function to send a pertinent email message to all participants in a selected class. Training & Development Office

  35. E2-What is pertinent? • Date and time change • Location change • Cancellation • Important reminder that is missing in the class catalog. Example 1: Bring your testing coordinator handbook to the workshop. Example 2: All homework is due by 5/25. Training & Development Office

  36. E3-Stipend Reports • See p.28 of Course Development Guidelines. • Verify/edit the Excel report to include course name and signature lines. • Facilitator sends Excel file electronically and paperwork to his/her Budget Analyst to process. Training & Development Office

  37. E4-Can I Hide My Courses? • You CAN NOT hide courses from your Open/Edit Course screen. • Instead, use the semester designator to filter your list. Training & Development Office

  38. Filter Courses A B C Training & Development Office

  39. All MyPD supporting documents are on Docushare—Professional Development—MyPD folder. • If individual tutoring is needed, please contact Christina Efird for appointments. Training & Development Office

  40. Contact Information • Course Development Support: Christina Efird c.efird@cms.k12.nc.us 0820 • MyPD Helpdesk / Renewal Credit: Kate McNally mypd@cms.k12.nc.us 5980 Training & Development Office

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